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Graduation Communication - What HERI NEEDS FROM YOU

Information regarding the HERI graduation ceremony

Date: May 16, 2020 (Saturday)

Place: Evangel Temple

Address: 5755 Ramona Blvd., Jacksonville, FL 32205

Time: Graduates should be there at 9:00 am sharp

Lunch will be served at 11:30 am

Ceremony begins: 2:00 pm (last approximately 1.5 to 2 hours)

Doors open at 1:00 pm for parents* and guests.

Graduates should wear business casual clothes upon arrival at 9:00 am (keep in mind modesty). Please remember to bring your cap and gown separately. We will practice and the graduates will be provided lunch between practice and the actual ceremony at 2:00 pm. Parents please plan to drop off your graduate or have them drive themselves. *Only scheduled volunteering parents will be allowed to stay during this time.  (In order to keep the graduation practice on track.)

There is not a limit on the number of guests you can invite.  (No reserved or saved seating please.)


FEES

·         Graduation Fee (includes cap, gown, tassel and diploma cover):  $100
·         Non HERI member additional fee:  $35
·         Late registration between (01/01 -01/31):  add $30
·         Late registration between (02/01-03/01):  add $50
·         Volunteer Buy (opt) out:  add $50
·         Plus size gown:  $5

NO REGISTRATIONS AFTER 03/01!

OPTIONAL ADD-ONS:  

·         Extra Tassels:  $3
·         Gold Cord:  $5
·         Honor Stole $10

Fees are NON REFUNDABLE

HERI is a volunteer organization.  All graduates / graduate families are required to volunteer with HERI to participate OR "buy out" this obligation for $50.  Volunteer options include library, high school activities or graduation.

If you choose to volunteer and have not fulfilled your obligation by April 30, HERI will invoice you for the $50 that is due by May 3. If unpaid, the graduate will not walk.

ALL PARENTS ARE REQUIRED TO WORK ON A GRADUATION COMMITTEE for your student, the success of their senior year and ceremony.  THE COMMITTEES ARE:

  • Behind the scenes
  • Cap and gown distribution
  • Decorating for ceremony
  • Rehearsal lunch
  • Senior Activities

IMPORTANT FORMS NEEDED FOR GRADUATION 


Below are links to these forms:

STEP 1Registration (On-Line Form and Payment)

Click on the above link to complete and submit this form.  Graduate is not registered until this form has been submitted AND payment has been received.  If you are mailing a check, you will need to give yourself additional time.  Last day to submit a form and payment is 03/01/2019.  Registration will be closed after that. 

STEP 2Graduate Photo and Biography Release

Due upon registration.

Click the link to print this form. Once printed, complete the data needed on the form and submit this form with a signature.

To submit the form, please scan (phone app: Turbo scan) or take a clear photo of the “Graduate Photo and Biography Release” and attach it to an email. If we cannot read the form, it will be returned.  Please email the form to HERIgraduation@gmail.com and cc: herijax@yahoo.com.

It is critical that we have this release in order for your student's photos and bios to be in our program. If we have not received this information by 3/31/2019, our programs will be sent to print without your student's information.

STEP 3:  Graduate's Introduction by Parents

Due 03/31/2019.  This form is to be completed by the parent. 
Click on the above link to complete and submit this form. 

It is critical that form is completed by 03/31/2019, as it will be part of the ceremony slide show.  As your student's photo slide show is playing, the parent's introduction will be read.  Rather than just reading each graduate’s name, as s/he walks across the stage, we like to make it a little more personal by introducing each graduate to the audience. We have a live reader to introduce each graduate, but we lack the information needed to give your graduate a personal introduction, and that’s where you come in. We need a 75 word or less paragraph of information that introduces your graduate to the audience. While this is being read during the ceremony, photographs of your graduate will be shown on the big screen. It is up to you to provide these photos.

If we have not received this information by 3/31/2019, our slide show will be sent for creation without your student's introduction.

STEP 4:  Graduates' Words (for program)

Due 03/31/2019.  This form is to be completed by the student.
Click on the above link to complete and submit this form. 

Each person who attends your HERI graduation will receive a graduation program. This program is a small booklet containing a photo of each graduate, as well as a short paragraph of introduction by each graduate. Every member of HERI will receive a digital copy of the HERI Forum which will include the same information. This information is written by the graduate.  Please keep to 60 words or less. 

It is critical that form is completed by 03/31/2019, as it will be printed in our program.  If we have not received this information by 3/31/2019, program will be send to print without your student's information.

STEP 5: Photos needed for the ceremony slide show.  (These should be emailed to us as per the directives below).

During the ceremony we will display pictures of your graduate as they walk across the stage to obtain their diploma.  We ask that you (parents) provide these pictures to us for their slideshow. The photos are a timeline of your child’s life. You may include up to six photos. Below is a recommendation of the timeline:

  • Photo 1: Baby or young child photo
  • Photos 2&3: Two early years photos (up to grade 8)
  • Photos 4&5: Two teen years photos (hobbies, mission trips, sports, etc. of high school years)
  • Photo 6: Senior Picture

When submitting your photos, label them with the graduate's last name, first name and in the order you want them to run (01 will be the beginning and 06 will be the end) when displayed on the IMAX. Please submit modest photos!  We reserve the right to crop photos.

Example:

Robinson Karen 01
Robinson Karen 02
Robinson Karen 03
Robinson Karen 04
Robinson Karen 05
Robinson Karen 06

Please send all photos in .jpg format and of an appropriate resolution to be viewed on a large screen.

Email to HERIgraduation@gmail.com (and cc: herijax@yahoo.com) with your graduate’s name in the subject line.  Format the subject line as such:  (Graduation Pictures - Student last name first name), attaching photos to the email.  The below is an example of the subject line:

Graduation Pictures Robinson Karen

The pictures for the graduation’s ceremony slide show, the Graduate’s Introductions and Graduate’s Words are due 3/31. There is a lot of work on the back end getting the slide show and program printed.  If we do not have this information by the date requested, we will send the slide show and program to be created / printed without your graduate's infomation / photos.

STEP 6: Black and white photo needed for the graduation program.  This is generally a cap and gown photo, but it does not have to be.  DUE 3/31.  Often you will NOT have your student's cap and gown prior to the due date of pictures.  Most photographers have a cap and gown.  If you need to borrow a HERI cap and gown, please talk to the Graduation Coordinator to schedule a time to pick one up for your photo session.

  • Email to HERIgraduation@gmail.com (and cc: herijax@yahoo.com) with the below in the subject line:

Graduation Program Picture- your graduate’s name in the subject line (Last name, First name). 

sample subject line:  Graduation Program Picture Robinson, Karen

Remember to attach your photo to the email.  

 

Cap and Gown pick up is in April at the HERI Library

1322 Eastport Rd., Jacksonville FL 32218 from 10:00 am - 1:00 pm

If HERI needs additional information or confirmation, we will reach out to you via the email and phone number you entered on the registration form. Please respond to our request within two days to ensure HERI has the data needed to include your student in the graduation ceremony and program.

All questions can be submitted to HERIgraduation@gmail.com or HERIjax@yahoo.com