SERVICE COMMITMENT

CHAMPs relies on the help of all its members to function smoothly and efficiently.  It takes many people, serving in 1-hour increments, to fill all the classroom monitoring jobs required for just one day at CHAMPs.  In addition, we have several Christmas, Winter, and Spring Performances and the monthly newsletter. As a result it is required that each family enrolled must participate by filling the monitoring positions, as well as serve on an operational team.

No registration will be accepted without this commitment.

Class Assistant & Monitor positions are full year commitments, but classroom assignments may be split into First Semester (One-hour, each week, September through January) and Second Semester (One-hour, each week, February through May).  Families that pre-register may request specific classroom assignments.  All time slots and positions are available on a first-come, first-served basis and if already taken, you will be required to choose another period or position. Classroom positions are made pending Instructor approval and numerical order of registrations processed.  Register early for best selection of positions.

If for any reason you are unable to fulfill your commitment at any time due to illness or absence, you are required to find your own substitute and inform the Vice-Chairperson of the change.

Notification of changes should be made as soon as possible and must be made no later than 7:00 a.m. of the Monday on which the change occurs.   In the event of an emergency please notify the Vice-Chair as soon as possible.

UNCOMPENSATED SERVICE:

Classroom Monitor Positions:  For insurance/child protection purposes, the MPBC requires that every classroom must have an adult present that is not related to the instructor.  Without this person the class can not meet.  This person will take attendance for the instructor and help maintain discipline in the classroom.  Monitor positions are full year commitments, but assigned classrooms may be split between First Semester and Second Semester for each class that does not have a compensated assistant.  It is important that you be available a few minutes before class begins to help the instructor set up and, if needed, to stay a few minutes after the class ends.

Bathroom Monitor/Attendance Runner:  For each floor in the building, Monitor will keep boys and girl’s bathrooms clean, functional and stocked, and make sure that children are not loitering in the bathrooms.  As Attendance Runner, this person is also responsible for collecting attendance sheets from all classrooms on each floor at the beginning of each class period, and taking the sheets to the Welcome Desk.  See CHAMPS rules in this booklet.   These positions are assigned in one-hour shifts, and are referred first to parents attending young children who are unable to serve in a classroom.

Gym Monitor:  Responsible for making sure CHAMPS rules and policies are followed in the gym, and that children are playing safely.  These positions are assigned in one hour shifts, and are referred first to parents attending young children who are unable to serve in a classroom.

Outside Monitor/Welcome Desk Operator:  Responsible for making sure CHAMPS rules and policies are followed outside the church building during warm months, and overseeing the Welcome Desk during cold months.  As Outside Monitor, this person will ensure that children are playing only in designated areas and with proper adult supervision.  In the winter months, the Outside Monitor will serve at the Welcome Desk to answer questions and oversee sign-out sheets, etc.  These positions are assigned in one hour shifts, and are referred first to parents attending young children who are unable to serve in a classroom.  Monitors will serve outside during the months of September, October, April and May (possibly March, depending on weather).  In November through February/March, this person will serve at the Welcome Desk.

Newsletter Team:  Gathers newsletter items from Board. Helps with special mailings and keeps an eye out for recognition opportunities for our co-op and members.  Newsletter Editor is on this team.  Editor oversees information collection and types the newsletter each month, posting it on the Yahoo site as well as providing a hard copy.  The newsletter must be available for proofing one week prior to its distribution. Once approved, it must be copied, collated, stapled and brought to CHAMPs by 9:00 a.m. on the first morning of distribution. (Editor position is a one-year commitment and editor will determine the level of support necessary for the Team)

Coffee Czar:  Responsible for making coffee each Monday morning by 9:30 a.m.  CHAMPs will also supply tea bags, hot cocoa mix, cups and stirs.  Money is provided by donations.  All supplies are cleaned up at noon.  This is a one-year commitment.

Concert Program Typist: There are six major concerts/dramas each year, three in December/January and three in May.  Gather the information for the program from the Vice-Chairperson and layout and type the program.  Make and distribute copies, for proofing, to each Board member and instructor involved, at least one week prior to the concert.  Make any necessary changes then copy, collate, staple and fold programs and get them to the Vice-Chairperson for distribution at the concert.  This is a one-year commitment.

Event Set-up and Tear-Down:  There are six concerts/plays and two large parties each year at CHAMPs. You must work two concerts and one party to fulfill 15 hours of volunteer service. 

Event 1 & Party: Concert in December, End-of-Year Party

Event 2 & Party: 2^nd Concert in December, end of year party

Event 3 & Party: Drama show in May, Christmas Party.

Event 4 & Party: Drama show in January, Christmas Party.
2^nd Concert in December, end of year party.

Event 3 & 4:  Drama Events to be determined for each semester

For Concerts: Move and arrange tables, chairs, equipment etc. as necessary to ready the hall and stage for the concert.  This is done at a mutually agreed upon time after the end of the last class for the day and must be completed at least ½ hour before the start of the concert. You must remain after to clean up and return tables, chairs, equipment, etc. to their proper locations.  You cannot leave until all is finished.

For Parties: Help receive, arrange and distribute the food for serving.  Assist and monitor people in getting food to ensure everyone gets a fair share and to minimize accidents.  Restock tables and remove empty dishes until the food is gone or the party is over.  Wash and return any of the church’s dishes or utensils used.  Return left-overs to owners, or distribute them or discard them.  Wipe tables, sweep floors, clean up the kitchen and make sure people take their dishes.  Any unclaimed dishes should be washed, dried and placed in the lost and found box.

Student Council Advisor:  Coordinate student council and class elections

Spirit Days Coordinator:  Plan and implement monthly special events, like Crazy Hair Day, T-Shirt day, Hat Day, etc.  Take pictures and post ballots for winners, etc.

P/R-Community Outreach Team:  Coordinate special program and events and raise the level of outreach to the community through P/R communications, finding speakers for special events, arranging CHAMPs Open House and Information Events.  Searching for internet sites to promote CHAMPs locally.

Hospitality Team:  Maintain Welcome Desk (forms, attendance, photocopy receipts, notices and bulletin board, information packets, name tags, class attendance sheets receiver, Lost and Found, and Coffee Czar.

Co-op Class Teachers:  Parents are invited to get creative, partner up and plan enrichment classes for any and all of our different age levels (Early Childhood, Elementary & Jr/Sr High).  These classes are supposed to be fun and help lighten the load at home.  Kitchen Science Lab, Book of Centuries, Logic and Games, Crafts, Cooking & Home Ec, Etiquette, Great Books Discussions, Scrapbooking, American Girl series, etc.  The sky’s the limit!  Consider what gets undone at home and find a creative way for your children to interact through presentations, teamwork, and peer encouragement.  You’ll not only get more of your To-Do list checked off, but your children will be learning more and learning how to work together.  Co-op classes have no teacher’s fee, only a $5/class/month building fee.  Send your ideas and plans to the Classroom Team.  Co-op classes will be posted.  Supplies exceeding $5/per semester should be communicated in advance and will be collected from students registered in the classes each Pay Day.  Teams of parents can teach together.  Class fee is waived for one student in the class for all classes they team up to create.  Use the co-op member lists and egroup to find others to partner up with.

Early Childhood Team:  Coordinate Nursery, PreK & K co-op area.  Plans activities, crafts and volunteers serving our smallest students.

Elementary Team:  Coordinate co-op volunteers and co-op class content for elementary co-op classes.

Jr/High School Team:  Coordinate co-op volunteers and co-op class content for this age group. Includes Student Council Advisor, Yearbook and Spirit Days Coordinator

COMPENSATED SERVICE:

Due to insurance liability and our agreement with the Church, the following positions must be filled. This is a full year commitment.  These positions are: Class Assistant, Set-Up Team and Tear-Down Team.  If you choose to waive your compensation, no further service will be required.  If you choose to be compensated, your family is still required to serve in a volunteer capacity.  Absences will be prorated per occurrence. 

Class Assistant: Requires you be available before & after class, help the instructor move equipment & supplies, assist with discipline, make phone calls, assist at concerts and do any other duties the instructor may require.  Specific descriptions for each instructor and class vary. The expectation is that you will assist the teacher to a higher degree than an uncompensated class monitor.  Compensation is one child free for that class.  If class enrollment is too low, the instructor has the option of reverting this position to an uncompensated volunteer.  You will have first rights for the volunteer slot. Class assistants have a greater responsibility than Class Monitors.

Set-Up Team:  Set-Up requires working as a team to set up the spaces used at the facility, moving tables and chairs to necessary locations and setting them up according to instructors’ specifications.  Four strong people are needed from 8:00 - 9:00 and are compensated $20.00 per month ($180.00/year).

Tear-Down Team:  Tear-Down requires working as a team to restore spaces used by the co-op back to the Church’s specifications.  Tables and chairs will need to be moved and put away and the gym floor will need to be swept and possibly mopped.  Lost and Found Items will be secured in the CHAMPs on-site storage   Four strong people are needed from 3:30 - 4:30 pm and are compensated $20.00 per month ($180.00/year).