Graduation Communication - What HERI NEEDS FROM YOU
Information regarding the HERI graduation ceremony
Date: May 16, 2020 (Saturday)
Place: Evangel Temple
Address: 5755 Ramona Blvd., Jacksonville, FL 32205
Time: Graduates should be there at 8:45 AM sharp
Lunch will be served at 11:30 AM
Ceremony begins: 2:00 PM (last approximately 1.5 to 2 hours)
Doors open at 1:30 PM for parents* and guests.
Graduates should wear business casual clothes upon arrival at 8:45 AM (keep in mind modesty). Please remember to bring your cap and gown separately. We will practice and the graduates will be provided lunch between practice and the actual ceremony at 2:00 PM. Parents please plan to drop off your graduate or have them drive themselves. *Only scheduled volunteering parents will be allowed to stay during this time. (In order to keep the graduation practice on track.)
There is not a limit on the number of guests you can invite. (No reserved or saved seating please.)
Just a reminder --during the graduation ceremony HERI will give each graduate a diploma cover. Inside the diploma cover there will be a certificate of participation in the HERI graduation ceremony. HERI does not give out diplomas; we are not a school and can't legally issue a diploma. (You the parent are able to make a diploma for your child.) This ceremony is a celebration of the graduate's achievement.
· Graduation Fee: $100 per graduate (DEADLINE: December 31st, 2019) (includes cap, gown, tassel, diploma cover, 2 memorabilia booklets and lunch)
· Non HERI member additional fee: $35
· Late registration between (01/01/2020-01/31/2020): add $25
· Late registration between (02/01/20-03/01/2020): add $50
· Plus size gown: add $5
· Volunteer Buyout (optional): add $50 (see details below)**
NO REGISTRATIONS AFTER 03/01/2020!
· Extra Tassels: $3
· Gold Cord: $5
· Honor Stole $12
ALL Fees are NON-REFUNDABLE
**HERI is a volunteer organization. Each graduate's parent/guardian is required to volunteer with at least one HERI graduation 2020 committee OR "buyout" this obligation for $50. Volunteer options include "on the day" of graduation and/or the preparation committees.
If you choose to volunteer and have not fulfilled your part of your obligation by April 30, HERI will invoice you for the $50 that is due by May 3, 2020. If unpaid, the graduate will not walk.
ALL PARENTS/Guardians ARE REQUIRED TO WORK ON A GRADUATION COMMITTEE (**exception the "buyout option"). The volunteers will help to make this ceremony a success for all the graduates.
THE COMMITTEES ARE:
- Behind the scenes
- Cap and gown distribution
- Decorating for ceremony
- Rehearsal lunch
IMPORTANT FORMS NEEDED FOR GRADUATION
Below are links to these forms:
Click on the above link to complete and submit this form. Graduate is not registered until this form has been submitted AND payment has been received. If you are mailing a check, you will need to give yourself additional time. Last day to submit a form and payment is 03/01/2020. Registration will be closed after that.
STEP 2: Graduate Photo and Introduction Bio. Release Form
Due upon registration.
Click the link to print this form. Once printed, complete the data needed on the form and submit this form with a signature.
To submit the form, please scan (phone app: Turbo scan) or take a clear photo of the “Graduate Photo and Intro. Bio Release Form ” and attach it to an email. If we cannot read the form, it will be returned. Please email the form to HERIgraduation@gmail.com and cc: email@example.com.
It is critical that we have this release form in order for your graduate's photos and bios to be in the slideshow and memorabilia booklets. This is due January 15, 2020. If we have not received this information by 3/10/2020, the slideshow and memorabilia booklets will be sent to be created and printed without your student's information.
STEP 3: Graduate's Introduction
Due 01/15/2020. This form is to be completed by the parent and graduate.
Click on the above link to complete and submit this form.
It is critical that this form is completed by 01/15/2020, as it will be part of the ceremony slide show. As your student's photo slide show is playing, the graduate's introduction will be read. Rather than just reading each graduate’s name, as he/she walks across the stage, we like to make it a little more personal by introducing each graduate to the audience. We will have live readers to introduce each graduate, but we lack the information needed to give your graduate a personal introduction, and that’s where you and your graduate come in. We need a 75 word or less paragraph of information that introduces your graduate to the audience. While this is being read during the ceremony, photographs of your graduate will be shown on the big screen. It is up to you to provide this information.
If we have not received this information by 3/10/2020, our slide show will be sent to be created without your student's introduction.
Due 01/15/2020. This form is to be completed by the student.
Click on the above link to complete and submit this form.
Each graduate who participates in the HERI ceremony will receive 2 graduation memorabilia booklets. This is a small booklet containing a photo of each graduate, as well as their favorite or life verse ex. (John 3:16 or Carpe Diem).
It is critical that this form is completed by 03/10/2020, as it will be printed in the memorabilia booklet. If we have not received this information by 3/10/2020, program will be send to print without your student's information.
STEP 5: Photos needed for the ceremony slide show. (These should be emailed to us as per the directives below).
During the ceremony we will display pictures of your graduate as they walk across the stage to obtain their diploma. We ask that you (parents) provide these pictures to us for their slideshow. The photos are a timeline of your child’s life. You may include up to six photos. Below is a recommendation of the timeline:
- Photo 1: Baby or young child photo (clothed *remember that this is a formal graduation ceremony)
- Photos 2 & 3: Two early years photos
- Photos 4 & 5: Two teen years photos
- (hobbies, mission trips, sports, etc. of high school years)
- (no bathing suits please)
- Photo 6: Senior Picture
When submitting your photos, label them with the graduate's last name, first name and in the order you want them to run (01 will be the beginning and 06 will be the end) when displayed on the ceremony presentation screen.
We thank you for submitting modest photos! We reserve the right to crop photos or to request an alternate photo.
Smith, John 01
Smith, John 02
Smith, John 03
Smith, John 04
Smith, John 05
Smith, John 06
Please send all photos in .jpg format and of an appropriate resolution to be viewed on a large screen.
Email to HERIgraduation@gmail.com (and cc: firstname.lastname@example.org) with your graduate’s name in the subject line. Format the subject line as such: (Graduation Pictures - Student last name, first name), attaching photos to the email.
The below is an example of the subject line:
Graduation Pictures- Smith, John
The pictures for the graduation ceremony slide show, the graduate’s introductions and graduate’s Life Verse are due 1/15/2020. There is a lot of preparation work involved in getting the slide show and memorabilia booklets printed. If we do not have this information by the date requested, we will send the slide show and program to be created / printed without your graduate's infomation / photos.
STEP 6: Black and white photo needed for the graduation memorabilia booklets. This is generally a cap and gown photo, but it does not have to be. DUE 1/15/2020. Often you will NOT have your student's cap and gown prior to the due date of pictures. Most photographers have a cap and gown. If you need to borrow a HERI cap and gown, please talk to the Graduation Coordinator to schedule a time to pick one up for your photo session (as available only).
- Email to HERIgraduation@gmail.com (and cc: email@example.com) with the below in the subject line:
Graduation Program Picture- your graduate’s name in the subject line (Last name, First name).
sample subject line: Graduation Program Picture - Smith, John
Remember to attach your photo to the email.
Cap and Gown pick up TBA
If HERI needs additional information or confirmation, we will reach out to you via the email and/or phone number you entered on the registration form. Please respond to our request as soon as possible, to ensure HERI has the data needed to include your student in the graduation ceremony and program.
All questions can be submitted to HERIgraduation@gmail.com and cc - HERIjax@yahoo.com
We look forward to a great graduation ceremony!
Thank you for your participation!