Scrip Coordinator and Scrip Assistant

• Oversee the Shop with Scrip fundraiser program.
• Promote enrollment into the program as well as understanding.
• Answer on-going participant questions
• Help with participant sign up.
  • Make sure all participants have signed the HEdFEx Scrip agreement
  • As notification emails come in, assist with next steps and enrollment code so that they can continue enrollment. 
  • Follow them to successful completion of Presto Pay sign up (and approve their status on SWS website).
• Gain access to a HEdFEx shared document Scrip folder
  • Maintain and update a list of all active HEdFEx Scrip participants via spreadsheet and ensure Active/Deactive status of participants as Coordinator (Admin) on the Shop with Scrip website.
  • Maintain Internal HEdFEx rebate tracking spreadsheet. 
  • Run a report (typically semi-monthly) and enter all orders that have been placed by each participant over the date range.
  • Note any plastic orders placed and put a placeholder for shipping costs which are calculated later.
• Coordinate with HEdFEx participants in the ordering of plastic Scrip cards.
  • Announce date.
  • Place PO in SWS for group order.
  • Coordinate with SWS accounting if an order sits too long.
  • Be available to sign for plastic cards when they arrive from FEdEX (or schedule pick up),
    • sort cards by family,
    • calculate shipping costs,
    • enter shipping costs in Internal spreadsheet.  
    • Pass out physical cards to participants.
• Coordinate with HEdFEx registrar.  
• Help with policy and process creation.
• Coordinate with Shop with Scrip Customer Service (typically accounting dept or help line with other questions, but rarely necessary).  
• Be available for a round table Scrip discussion during HEdFEx Open Houses/Book Sales.
• Be available for Scrip questions and plastic orders during HEdFEx school sessions, continue the above data entry portion while HEdFEx is out of session - throughout Winter/Summer).