Home Educators for Excellence <br><br><br><br><span style=font-size:75px>HEdFEx </span><br><br>We offer high-quality, professionally taught classes for ages 3-16
 

Scrip Coordinator and Scrip Assistant

  • Oversee the Shop with Scrip fundraiser program.
  • Promote enrollment into the program as well as understanding.
  • Answer on-going participant questions
  • Help with participant sign up.
    • Make sure all participants have signed the HEdFEx Scrip agreement
    • As notification emails come in, assist with next steps and enrollment code so that they can continue enrollment. 
    • Follow them to successful completion of Presto Pay sign up (and approve their status on SWS website).
  • Gain access to a HEdFEx shared document Scrip folder
    • Maintain and update a list of all active HEdFEx Scrip participants via spreadsheet and ensure Active/Deactive status of participants as Coordinator (Admin) on the Shop with Scrip website.
    • Maintain Internal HEdFEx rebate tracking spreadsheet. 
    • Run a report (typically semi-monthly) and enter all orders that have been placed by each participant over the date range.
    • Note any plastic orders placed and put a placeholder for shipping costs which are calculated later.
  • Coordinate with HEdFEx participants in the ordering of plastic Scrip cards.
    • Announce date.
    • Place PO in SWS for group order.
    • Coordinate with SWS accounting if an order sits too long.
    • Be available to sign for plastic cards when they arrive from FEdEX (or schedule pick up),
      • sort cards by family,
      • calculate shipping costs,
      • enter shipping costs in Internal spreadsheet.  
      • Pass out physical cards to participants.
  • Coordinate with HEdFEx registrar.  
  • Help with policy and process creation.
  • Coordinate with Shop with Scrip Customer Service (typically accounting dept or help line with other questions, but rarely necessary).  
  • Be available for a round table Scrip discussion during HEdFEx Open Houses/Book Sales.
  • Be available for Scrip questions and plastic orders during HEdFEx school sessions, continue the above data entry portion while HEdFEx is out of session - throughout Winter/Summer).