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POLICIES, PROCEDURES, & GUIDELINES

It takes a faithful commitment to have a successful program. This document is lengthy, but please fully read so you understand requirements and expectations. Trinity Homeschool Enrichment is hereinafter referred to as Trinity.  The Board of Directors is referred to as the Board. 

A. Family Membership Requirements

  1. Engaged in homeschooling with at least one child attending in kindergarten-12th grade.  
  2. An adult family member must be willing to teach one class.
  3. Attend scheduled class days and arrive on-time. Povide notification if you will be absent or be late. Excessive absences and tardies may affect future enrollment eligibility. “Excessive” is defined as:
    1. Three (3) or more absences. "Absence" is defined as missing more than one hour of a class day.  
    2. Four (4) or more tardies. "Tardy" is defined as arriving after assembly begins. 
    3. Any combination of absences and tardies which totals four (4).
  4. An adult family member will remain on-site while classes are in session and work an assigned volunteer position during all three periods. 
  5. Students will attend a class each period.
  6. Pay financial obligations on-time and/or request payment arrangements before the deadline.
  7. Show courtesy, kindness, and respect to others, as well as the building and premises. If conflicts arise, resolve as outlined in the “Conflict Resolution Policy.”
  8. Adhere to policies and bylaws. If policies and bylaws contradict, the bylaws supersede policies.
  9. Keep a current email address on file. Email is our primary method of communication. 
  10. With Board approval, members may bring regularly attending children outside their own family if:
    1. The non-attending parent/guardian of student(s) submits own application and pays membership fee
    2. Child meets minimum grade/age requirement
    3. Member agrees to satisfy non-attending family's volunteer requirement, if needed.

B. Student Expectations

  1. Arrive to class on time, with assignments complete, prepared and ready to work. 
  2. Be respectful to adults and fellow students. 
  3. Remain in the building unless accompanied by teacher or parent.
  4. Do not use electronic devices during class unless given permission by the teacher.
  5. No food in class unless provided by teacher. Exception: Drinks with a closed lid are allowed. Nursery children may bring drinks/snacks.
  6. No weapons allowed. Examples include guns, explosive devices, and/or fireworks. Pocket knives are acceptable if they remain on your person and are not used in a manner to cause alarm.  
  7. No tobacco, e-cigarettes, illegal drugs, or alcohol. 
  8. No excessive public displays of affection between students.

C. Dress Code

We encourage students to express their individuality, but to do so in a manner appropritate for a school setting. Examples of inappropriate clothing:

  1. Shows undergarments, cleavage/chest area, midriff, or buttocks.
  2. Displays vulgarity, profanity, illegal drugs, alcohol, or sexual content. 

D. Application and Class Registration

  1. Application Process
    1. Applications are evaluated and approved based on information provided such as class ideas, background check, agreement to policies, and space availability. We do not discriminate based on race, gender, religion, or ethnic origin.
    2. Returning members from preceding semester receive first consideration.
    3. Applications submitted after the deadline are held on a wait list for current and/or following semester.
    4. Membership must be renewed each semester.
    5. If you withdraw after your volunteer position is confirmed, you will be unable to reapply for one (1) semester. 
  2. Teaching Credit
    1. One credit earned for each class you are a lead teacher
    2. The Board may grant additional teaching credits for specific volunteer positons.
  3. Class Registration
    1. Registration is done on a "first come, first serve" basis according to teaching credit level.  
    2. Members with two or more teaching credits register one day prior to open registration. 
    3. All remaining members register during open registration
    4. Board members register two days prior to open registration.

E. Fees and Payment

  1. Membership Fee: Payable each semester. Must be paid in full by application deadline date. You cannot reigster for classes until membership fee is paid. 
  2. Class Supply Fees: Due after registration closes. Full payment due by orientation.
  3. Schedule Changes made after registration closes: Must pay new class fee. No refunds for original class fee. Deadline to make changes is end of second class day.
  4. Membership and class supply fees are non-refundable.
  5. If unable to pay by due dates, make payment arrangements with Treasurer.
  6. Optional activities such as field trips, special activities, yearbook, school photos, etc set their own payment and reimbursement policy. 

F. Class Supply Fees

  1. Class supply fees are used to buy materials for class.
  2. Any leftover materials purchased with supply fees belong to Trinity and should be turned in by last class day.
  3. Teacher reimbursements will not exceed total class fees collected.
  4. For reimbursement, submit receipts with appropriate form. Deadline to submit reimbursement request is last class day of semester. Allow 7 calendar days to receive reimbursement by check in family folder or by mail.
  5. Reimbursement check may be held if balance is owed unless financial arrangements were made.
  6. Unclaimed class supply fees are donated to church as a love offering.

G. Teacher Expectations

We believe parents are the primary educator of their own children; therefore we have the following teaching guidelines:  

  1. Bible/God topic classes are allowed; however we do not allow discussion about specific denominations/religions (unless done for historical purposes), time/mode of baptism, time/mode of salvation, and church doctrine or authority.
  2. For bible classes, God means the person of the Christian bible and the bible is considered God's Word.
  3. No controversial topics that could lead to discord
  4. Marriage is between one man and one woman.

H. Discipline Procedure

The Board may use discretion and evaluate situations on a case-by-case basis. 

  1. Student Classroom Behavior
    1. 1st Step: Verbal warning
    2. 2nd Step: Board member brings student to parent to discuss the matter. If it is decided to remove student from class, the student will remain with a non-teaching Board member for remainder of class.
    3. 3rd Step: Removed from class and remains with non-teaching Board member for remainder of class.
    4. Removed from class two (2) times: The parent will meet with the Board to discuss actions necessary to resolve student’s behavior and ability to remain in class.
    5. Removed from class three (3) times: Student will no longer be allowed to attend co-op for the duration of the semester. Family is placed on probation. 
  2. Probation/Suspension
    1. Violations of policies and guidelines may result in a family being placed on probation.
    2. Probation length is one (1) full semester.
    3. Members on probation cannot vote.
    4. If probation terms are satisfactorily completed, the family returns to full member status.
    5. If probation terms are not satisfactorily completed, the family will be suspended for one semester. If the family reapplies, the application will be reviewed as a new family.  
  3. Grounds for Immediate Expulsion
    1. Acts of vandalism
    2. Possession of illegal substances or items.
    3. Violating firearm/weapon policy.
    4. Repeated or blatant disregard of policies.

I. Illness/Medical

We take illness seriously. Do not spread your germs. If one family member is sick, keep everyone home. If you arrive sick, you will be sent home. Do not attend if in past 24 hours if a family member has shown any signs of illness such as fever, non-allergy related runny nose or cough, unexplained rash, vomitting, sore throat, etc; or a communicable/contagious condition such as flu, cold, chicken pox, skin infection, lice, etc.

J. Class Cancellation/Inclement Weather

  1. Notice given by 7:30am on Friday via email.
  2. Some reasons for cancellation are:
    1. Inclement weather conditions. We will cancel if any Hunt County or surrounding county school district closes or delays start of school.
    2. Church becomes unavailable.
    3. Too many families absent

K. Board of Directors & Leadership

  1. Trinity is led and managed by a Board of Directors. Board members are elected by members.
  2. The board of directors and other leadership or committee positions will be maintained in accordance with the bylaws.

L. Safety & Security

  1. FIREARM POLICY: In accordance to law, firearms should not be accessible to a child; therefore, do not carry in purses, bags, backpacks, or other portable items. Open carry is not permitted. Conceal carry is only allowed on your person "On your person" means carrying in a holster attached to your body. 
  2. Observe all building use and safety procedures both in writing and verbal.
  3. Background check performed on all non-student participants and instructors age 18 or older. A valid state-issued ID may be requested to verify identity.
  4. A minimum of two unrelated adults assigned to each class in sixth (6th) grade and under.
  5. Members and visitors must wear ID badge while attending on class days.
  6. Family information collected is not used for solicitation or shared with third parties (excluding for background check purposes).
  7. First aid kit available at check-in table. Use proper hygiene practices and wear gloves for all bodily fluid exposure. Report injuries to leadership. For life threatening injuries, call 911.
  8. FIRE PROCEDURES: Walk students outside single file with one adult leading and one following behind the children. Keep students with you until the "all clear" sign is given. 
  9. EXTREME WEATHER PROCEDURES: Follow same guidelines above except lead students to hallway or other storm safe location. 
  10. CRITICAL SITUATION PROCEDURES: You will receive directions from Leadership Team. Until directions are received, keep students in the classroom.

M. Conflict Resolution

With so many different personalities, conflicts and misunderstandings may arise. If this happens, we ask you approach resolution with a spirit of kindness, gentleness, and grace. 

  1. First, think and reflect upon the conflict/differences. If you find peace about the issue, please move on and do not gossip or discuss it with others.
  2. If you still feel the conflict/difference must be addressed, consider taking the problem to the person you feel has offended you. If you cannot reach a satisfactory resolution or do not feel comfortable speaking to the person alone, ask for assistance from a board member or another person to mediate.

If you still do not feel at peace, the problem should be taken to the Board. They will mediate confidentially and provide a binding, final decision.

Amended and adopted this 8th day of April 2022 by a majority vote of the Board of Directors.