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POLICIES, PROCEDURES, & GUIDELINES

It takes a faithful commitment to have a successful program. This document is lengthy, but please fully read so you understand requirements and expectations. Trinity Homeschool Enrichment is herinafter referred to as Trinity.

A. Membership Requirements

  1. Engaged in homeschooling with at least one child attending in 1st-12th grade.  
  2. An adult family member must be willing to teach one class.  
  3. Attend scheduled class days and arrive on-time. Povide notification if you will be absent or be late.
  4. Excessive absences and tardies may place a family on probation and affect future enrollment eligibility. “Excessive” is defined as:
  1. Three (3) or more absences. "Absence" is defined as missing more than one hour of a class day.  
  2. Four (4) or more tardies. "Tardy" is defined as arriving after assembly begins. 
  3. Any combination of absences and tardies which totals four (4).
  1. Teachers will submit a backup lesson plan to use in case of absence. Teachers with pre-planned absences will provide helper with lesson plan and materials.
  2. An adult family member must remain on-site while classes are in session and work an assigned volunteer position during all three periods. 
  3. Students will enroll in and attend a class each period.
  4. Parents: Review the “Student Expectations” (Section B) and “Dress Code” (Section C) policies with your student prior to the first class day.
  5. Pay financial obligations on-time and/or request payment arrangements before the deadline.
  6. Show courtesy, kindness, and respect to parents, students, church staff, as well as the building and premises. No gossip, language or conversation that is not edifying to God. Do not speak ill of or put down other members. If conflicts arise, resolve in a biblical manner as outlined in the “Conflict Resolution Policy.”
  7. Adhere to policies and bylaws. If policies and bylaws contradict, the bylaws supersede policies.
  8. Respect the Statement of Faith as the guiding values of Trinity leadership.   
  9. Keep a current email address on file. Email is our primary method of communication.

B. Student Expectations Policy

  1. Participation in class is mandatory.
  2. Come to class on time, with assignments complete, prepared and ready to work.
  3. Be willing to accept guidance and correction from adults.
  4. Bullying, running, rough-housing, climbing on or being disrespectful to church property, is not permitted.
  5. Remain in the building unless with a teacher or parent.
  6. Do not go in off-limit areas such as sanctuary. Do not touch off-limit items such as church music equipment.
  7. No gossiping or speaking ill of other people.
  8. No foul or abusive language.
  9. Do not use phones, electronic games or personal music devices during class unless given permission by the teacher.
  10. No food in fellowship hall or class unless provided by a leader or teacher. Water bottles with a closed lid are allowed
  11. Leave toys, stuffed animals, trading cards or other treasured items in the car
  12. No skateboards, roller skates/blades including wheelie shoes, or cleats inside the building
  13. No weapons of any kind such as guns, knives, explosive devices, etc. No fireworks. No tobacco, e-cigarettes, illegal drugs, or alcohol allowed on premises
  14. No public displays of affection.
  15. No animals, except service animals, are permitted.

C. Dress Code

Members should remember we are a bible-based organization and dress modestly. For playground and PE purposes, it is recommended that elementary and younger age girls wear shorts under skirts or dresses.  Examples of inappropriate clothing are:

  1. Shows undergarments, cleavage/chest area, midriff, armpit hair, or buttocks.
  2. Bottoms with length above mid-thigh
  3. Form-fitting or see-through clothing. Leggings/jeggings are acceptable when worn with another covering that is mid-thigh length (such as shorts, skirts, or long top)
  4. Displays vulgarity, profanity, illegal drugs, alcohol, or immoral acts

D. Application and Class Registration

  1. Application Process
  1. Applications are evaluated and approved based on information provided such as class ideas, background check, and space availability. We reserve the right to deny membership to anyone for any reason. We do not discriminate based on race, gender, or ethnic origin.
  2. Returning members from preceding semester receive first consideration during early application period.
  3. Applications submitted after the deadline are held on a wait list for current and/or following semester.
  4. Application period will end early if the maximum student limit is reached.
  5. Membership must be renewed each semester.
  6. If you withdraw after committing to a confirmed volunteer position, you will be unable to reapply for one (1) year. 
  1. Class Registration
  1. Registrations accepted on a "first come, first serve" basis starting with time period indicated for your level of volunteer involvement.
  2. Priority Registration: Two or more teaching credits
  3. Early Registration: One or more teaching credits
  4. Regular Registration: All remaining members
  1. Teaching Credit
  1. One credit earned for each class you are lead teacher
  2. Board of Director members receive one credit
  3. Board of Directors may grant additional teaching credit to members as evaluated on a case-by-case basis dependent on volunteer participation.

E. Fees and Payment

  1. Membership Fee: Due each semester. Must be paid in full to register for classes.
  2. Class Fees: Due after registration closes. Full payment due by orientation.
  3. Class Changes: (after registration closes):  Must pay new class fee. No refunds for original class fee. Deadline to make changes is end of first class day.
  4. Membership and class related fees are non-refundable.
  5. Children cannot attend classes until class fees are paid in full. Speak with Treasurer if financial arrangements are needed.
  6. Field trips, special activities, yearbook, school photos, etc are optional. Payment information and reimbursement policy is set by coordinator of each event.

F. Class Supply Fees

  1. Class supply fees are used to buy materials for class.
  2. Any leftover materials purchased with supply fees belong to Trinity and should be turned in by last class day.
  3. Teacher reimbursements will not exceed total class fees collected.
  4. For reimbursement, submit receipts with form. Deadline to submit reimbursement request is last class day of semester. Allow 7 calendar days to receive reimbursement by check in family folder or by mail.
  5. Reimbursement check may be held if balance is owed unless financial arrangements were made.
  6. Unclaimed class supply fees are donated to church as a love offering.

G. Discipline Procedure

The outlines expected consequences should a member choose not to follow policies or guidelines. The board of directors may use discretion and evaluate situations on a case-by-case basis. 

  1. Incident Log
  1. A parent will report any incident involving behavior, absences, tardies, injuries, or other situations warranting attention by submitting an incident report.
  2. Incident reports are reviewed and action taken at discretion of the board.
  1. Student Classroom Behavior
  1. 1st Step: Verbal warning
  2. 2nd Step: Board member brings student to parent to discuss the matter. If it is decided to remove student from class, the student will remain with a non-teaching board member for remainder of class.
  3. 3rd Step: Removed from class and remains with non-teaching board member for remainder of class.
  4. Removed from class two (2) times: The parent will meet with the board to discuss actions necessary to resolve student’s behavior and ability to remain in class.
  5. Removed from class three (3) times: Student will no longer be allowed to attend co-op for the duration of the semester. Family is placed on probation.
  1. Probation/Suspension
  1. Repeated violations of policies and guidelines may result in a family being placed on probation.
  2. Probation length is one full semester.
  3. If the probation terms are satisfactorily completed, the family will be reinstated to full member rights. Members on probation may not be allowed to teach and cannot vote.
  4. If probation terms are not satisfactorily completed, the family will be suspended for one semester. If the family reapplies, the application will be reviewed as a new family. 
  1. Grounds for Immediate Expulsion
  1. Acts of vandalism
  2. Possession of illegal substances or items.
  3. Violating firearm policy or posted signs or law regarding firearm carry.
  4. Repeated or blatant disregard to policies.
  5. Continuous activity in direct opposition to the Bible.

H. Illness/Medical

We take illness seriously. Do not spread your germs. If sick, stay home. If only one person is sick, keep everyone home. If you arrive sick, you will be sent home. Do not attend if in past 24 hours you or a family member had:

  1. Fever
  2. Vomiting (2 or more times in 24 hour period)
  3. Diarrhea
  4. Thick yellow or green mucus
  5. Sore throat
  6. Unexplained rash
  7. Severe coughing
  8. Eye discharge or pink eye
  9. Lice/nits
  10. Communicable/contagious disease such as flu, cold, chicken pox, skin infection, etc.

I. Class Cancellation/Inclement Weather

  1. Notice given by 7:30am on Friday via email and Facebook page if classes are cancelled.
  2. Some reasons for cancellation are:
  1. Inclement weather conditions. Since we have families traveling from different areas, we will close if Greenville ISD or surrounding districts delay start of school or close.
  2. Church unavailable.
  3. Several families absent which results in low attendance.

J. Board of Directors & Leadership

  1. Trinity will maintain an elected board of directors in accordance with Trinity bylaws.
  2. Trinity will maintain an Advisory Committee in accordance with Trinity bylaws.
  3. Duties of additional board approved position of Assistant Director: Elected in odd number years. Chair committees on special subjects as designated by the board. Facilitate meetings in the absence of the Director. The Assistant Director shall be one of the approved signatures for check signing and all other banking transactions as necessary. The Assistant Director shall perform all other duties as may be prescribed by the Board of Directors.
  4. Duties of additional board approved position of Education Director: Elected in even number years. Chair Education Committee (if committee exists). Oversee preparation of class schedule and registration, maintain classroom disciplinary records, and act as liaison between teachers and the board. The Education Director shall perform all other duties as may be prescribed by the Board of Directors.

K. Safety & Security

  1. FIREARM POLICY: Parents legally licensed to carry a firearm may do so only if the firearm is concealed. In accordance to law, the firearm may not be accessible to a child; therefore, off-body carry is not permitted. “Off-body” is defined as carrying in anything that is not directly attached to your body such as purses, bags, backpacks, or other portable items. Open carry is not permitted while co-op activities are in session.
  2. Observe all building use and safety procedures both in writing and verbal.
  3. Background check performed on all non-student participants age 18 or older, including third-party instructors. A valid state-issued ID may be requested to verify identity.
  4. A minimum of two unrelated adults assigned to each class in grades 6th grade and under.
  5. Members and visitors must wear ID badge while in attending on class days. $1.00 replacement fee for lost badges.
  6. Member information collected not shared with a third party. No family information is used for solicitation purposes.
  7. First aid kit available at check-in table. Use proper hygiene practices and wear gloves for all bodily fluid exposure. Record injuries in log. For life threatening injuries, call 911.
  8. FIRE PROCEDURES: Walk students outside single file with one adult leading and one following behind the children. Keep students with you until the 'all clear' sign is given. 
  9. EXTREME WEATHER PROCEDURES: Follow same guidelines above except lead students to hallway or other storm safe location. 
  10. CRITICAL SITUATION PROCEDURES: You will receive directions from Leadership Team. In the absence of or until directions are received, it is the teacher’s responsibility to keep students in the classroom and under control.

L. Conflict Resolution

With so many different personalities, conflicts and misunderstandings may arise. If this happens, use Matthew 18:15-20 as a standard for resolution and consult the guidelines below. Above all, do all of this with “a spirit of love and gentleness.” (1 Corinthians 4:21)

  1. First, pray about any conflicts/differences. If God gives you peace over the issue, please move on and do not gossip or discuss it with others.
  2. After praying, if you still feel the conflict/difference must be addressed, consider taking the problem to the person you feel has offended you. If you cannot reach a satisfactory resolution or do not feel comfortable speaking to the person alone, ask for assistance from a board member or another objective person to mediate.

If you still do not feel at peace, the problem should be taken to the advisory committee. They will mediate confidentially and provide a binding, final decision.

 

Adopted this 13th day of February, 2018 by a majority vote of the Board of Directors.