COVID-19 Exposure Plan & Protocol
"For I know the plans I have for you," says the Lord. "They are plans for good and not for disaster, to give you a future and a hope. In those days when you pray, I will listen. If you look for me wholeheartedly, you will find me." Jeremiah 29:11-13
Should COVID-19 Strike: Should a BEECH MEMBER or their child either test positive for COVID-19 or be exposed to a confirmed or suspected case of COVID-19, then the BEECH member should immediately notify a BEECH Board Member. During this conversation the BEECH Board Member should please do the following:
1. Get as much information regarding the potential exposure as possible. Questions should include:
§ Has the Beech Member her/himself been confirmed positive for COVID-19?
§ If the potential exposure is from being around a family member, friend, co-worker, associate, church member, etc., what is the level of contact?
§ When was the last time the member, their children or their family member was at a BEECH In-Person Activity and what was the BEECH Activity?
§ Was the BEECH member wearing a Mask (required) and exercising social distancing while he or she was at the BEECH activity? Were they in prolonged or close contact with any specific members at the activity that we need to notify?
§ When was the Beech member tested for COVID-19 and when did he/she get the results?
§ When was the last time (the exact date) the Beech member was potentially exposed to someone with COVID-19? When was that potential exposure tested and when did that person get her/his results?
o Get this information to the appropriate BEECH Board members as soon as possible.
§ Using the information you gather, we will make a decision regarding any closure or required notifications.
o If a BEECH Member, their children or other family member becomes symptomatic at a BEECH activity, they are asked to leave the activity and notify the BEECH board immediately. The member may need to get a COVID-19 test before attending another BEECH activity.
o Please be aware that due to privacy considerations, unless we have a member's permission, we can not tell you who may have been exposed to COVID-19 or who may have exposed you to COVID-19.
A. We will inform members that they may have been exposed to COVID-19 at an activity without mentioning anyone's specific name. COVID-19 is nothing shameful, and we don't want anyone to feel that way if they are exposed, as no one can truly control this virus but GOD, however, we do want to provide privacy where requested.
B. We also want to encourage our members to trust us so they can be honest in reporting any COVID-19 exposures without any fear.
C. Please understand we have a duty to our members to make them aware if they were potentially exposed to COVID-19, but we will maintain your privacy.
§ Decisions will be made on a case-by-case basis and as stated above, will be based on the information gathered regarding the potential exposure. Depending on the circumstances, we may need to consult with the Department of Health concerning exposures and any potentially needed contact-tracing.
o Individuals who test positive for COVID-19, must NOT attend a BEECH In-person Activity for at least 15 days after any COVID-19 symptoms first appeared AND must also be Symptom-Free for at least 96 hours (4 days) without any medication intervention (example - NO fever-reducing medication). That means if you still had a sore throat on day 13 AFTER your FIRST Symptom but were symptom-free on day 14 you can not attend a BEECH In-person Activity until Day 18. You may attend virtual activities. Approval from the Board is required prior to attending any BEECH In-Person Activity after a positive COVID-19 test.
o Individuals who test positive for COVID-19 and wind up hospitalized due to the virus must NOT attend a BEECH In-person Activity for at least 15 days after any COVID-19 symptoms first appeared AND must also be Symptom-Free for at least 96 hours (4 days) without any medication intervention (example - NO fever-reducing medication) AND must also be past 21 days POST Hospitalization. That means if you were hospitalized on Day 10 of symptoms first appearing and were in the hospital for 7 days so you were discharged on Day 17, and you were symptom-free on day 25 you would still need to wait till Day 39 before attending a BEECH In-Person Activity. You may attend virtual activities. Approval from the Board is required prior to attending any BEECH In-Person Activity after a positive COVID-19 test.
§ Individuals who test positive for COVID-19 and who NEVER had ANY COVID-19 symptoms and remain SYMPTOM-FREE may participate in BEECH in person Activities AFTER at least 15 days since the positive test was administered. Approval from the Board is required prior to attending any BEECH In-Person Activity after a positive COVID-19 test.
o Please note - any BEECH Member or Family member that tests positive MAY be required to have a Negative COVID-19 Test BEFORE attending an In-Person BEECH Activity.
o Please be aware if you are asymptomatic and tested for COVID-19 very soon after exposure you may test negative. Health professionals recommend that you get a second test a few days later, esp. if you become symptomatic.
o Individuals who are exposed to someone who is confirmed to have COVID-19 must not attend any BEECH In-Person Activities for at least 15 days after the last exposure and must remain completely symptom-free during the 15 days after exposure before returning to In-Person BEECH Activities. Please contact the Board for approval before attending an activity.
o Members who are not able to attend in person BEECH Activities due to testing positive for COVID-19 or being exposed to COVID-19, may still participate in virtual BEECH Activities from home IF their health allows them to do so.
o Any BEECH Member or family member who had to stay away from In-Person BEECH Activities due to a COVID-related issue, must get clearance from the BEECH Board before attending any In-Person BEECH Activities.
o Due to the contagious nature of COVID-19, it is possible that at some point during the year someone in our community may be exposed to it or test positive for COVID-19 and potentially expose other members. At that point, our priority will be to prevent an outbreak spreading from member to member so notifications and contact-tracing will be essential.
o If all of us - BEECH Members, Leaders and Children - carefully follow the protocols discussed in this Form (especially staying home when sick, practicing effective hand hygiene, wearing a face mask, and practicing social distancing), we greatly reduce the chance of being exposed to the virus while at BEECH In-Person Activities.
o Please understand these protocols are in place to PROTECT YOU & YOUR FAMILY. These protocols are there to protect our membership from COVID-19 exposure as much as possible and to help prevent the spread of COVID-19 through our membership. Your compliance and adherence to the Health and Safety Protocols is greatly appreciated. We are also thankful for your grace and understanding during these difficult and complicated times.
o Remember - if you want BEECH to continue to be able to provide In-Person Activities during the pandemic then EVERYONE needs to do their part to keep their neighbor (other BEECH Members) safe. Please be considerate. Don't risk exposing another family if you are uncertain - just skip that activity and wait for the next one. Some members have serious underlying health conditions like Diabetes, Autoimmune Disorders, Asthma, Hypertension, Heart conditions, Cancer, etc. Pregnant or breastfeeding women are also high risk as are children with certain disabilities. Some Beech Members are at higher risk due to their race or ethnicity. Some Beech members are caring for elderly or medically fragile relatives. While you may be able to weather COVID-19 with none to minimal symptoms - for another member or their family it could become a serious illness even leading to death.
By clicking "YES, I/We agree and understand" Both my spouse and I are digitally signing this form and acknowledging that we understand and agree that I, my spouse, child(ren) and family members will adhere to the terms, requirements, protocols and Health and Safety Standards, including what to do in case of a COVID-19 Exposure or Positive test, listed in this document regarding COVID-19.
You are my place of safety and protection. You are my God, in whom I trust. Psalm 91:2