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FAQs

Q:

What is SHE?

A:

The Sunbury Home Educators (SHE) is a Christ-centered homeschool co-op which welcomes all homeschooling families for encouragement and support.

Q:

What does it mean to be a Christ-centered group?

A:

Joining SHE and participating in Activity Day (AD) means becoming a member of a Christian community where families are willing to serve with a spirit of unity and cooperation. Here we share blessing, support, fellowship, accountability and responsibility. When each member uses their time, talents and energy to help, the group runs smoothly and we all enjoy the blessing. The Activity Day Team (ADT) members, who facilitate AD and oversee all of SHE, sign a personal profession of faith. General members are not required to sign this, as all are welcome to participate.

Q:

What is the Personal Profession of Faith that the Activity Day Team members sign?

A:

I believe the Bible in its entirety is the inspired, inerrant and authoritative Word of God.
I believe that Jesus is the Son of God.
I believe that Jesus died on the cross for my sins.
I believe that Jesus rose from the grave on the third day and will return again for His children.
I do have a personal relationship with Jesus, and He is the Lord of my life.


Philippians 2:12-13
Therefore, my dear friends, as you have always obeyed---not only in my presence, but now much more in my absence--continue to work out your salvation with fear and trembling, for it is God who works in you to will and to act according to his good purpose.

Q:

What is the benefit of joining SHE?

A:

Members have access to our website, where field trips and social events are posted through our forums. All members are free to post questions, field trips, other outings, prayer requests, and get support in their homeschooling endeavors. In addition, SHE members may participate in annual parties, standardized testing in June, and/or our 24 week session of Activity Day (AD).

Q:

How do I become a member of SHE?

A:

In order to join SHE, you must request membership online, submit additional membership forms (Membership Agreement, Building Waiver, and AD Participation Agreement) by mail, as well as pay a $20 yearly membership fee, either by mail or PayPal. (If you are joining AD as a member only, you do not need to send in the AD Participation Agreement.) Your SHE membership will be processed once your payment has been received. You will then receive a welcome letter via email to confirm your membership in SHE. Please allow about a week to process.

New members may join SHE at anytime. However, the membership process must be completed (either for the first time or as a renewal) during the first half of May in order to be eligible for AD participation the following school year. Check the calendar for the exact dates.

Q:

How does communication occur within SHE?

A:

Nearly ALL of our communication is done via email. You will be required to provide your email address when requesting membership through the website. Once your membership is approved, you will be able to receive any informational notices regarding SHE. Please add ActivityDayCommittee@gmail.com to your email contacts as we will occasionally use this address to contact members in addition to communications that are sent via the website.

If you participate in Activity Day classes, you will also receive an invite to join the AD Remind group text. We only use this to send out important information, cancellations, or emergencies, that the whole group needs to be informed of in a quick manner.

Q:

What is Activity Day (AD)?

A:

Activity Day is a wonderful benefit of being a member of SHE. These weekly co-op classes are offered for an additional fee and allow your family to take various types of classes with other homeschooling families in the area. Classes are taught by SHE parents or outside teachers, and range in age from Pre-K through High School. The classes vary from art and gym to science and cooking. This is also a great place to develop lasting friendships!

Q:

What does it mean to be a co-op?

A:

This means that we are a group of families working alongside other families to help our children have the best home schooling experience possible. We are all volunteers working for the good of the entire group.  We are not a group that allows children to be dropped off at the various activities offered by SHE. Instead, we encourage all family members to be involved. This allows everyone to receive the most benefits from being a SHE member. 

Q:

Where do Activity Day classes meet?

A:

We are currently meeting in Sunbury, Ohio. For the privacy of our families, the exact location is shared with members only.

Q:

What is the calendar for Activity Day classes?

A:

Classes run for 24 weeks: 12 weeks in the fall, starting in September, and 12 weeks in the winter, resuming mid-January. We meet once a week, and classes run from 9:00 until 3:00. Classes are 55 minutes long. We hold a Showcase at the end of the year for students to share with family and friends what they have learned.

Q:

What are the costs associated with Activity Day?

A:

In addition to the $20.00 yearly SHE membership fee, there are two different fees for anyone wishing to participate in Activity Day

  1. A church gift of $70.00 per family per year of participation. This helps the church offset the many costs of hosting our group. These costs include: heating/cooling the entire building an additional day each week, additional water and electricity usage, purchasing additional cleaning supplies, etc. All families who take classes at AD and utilize the building, regardless of how many classes are taken, must pay this fee.

  2. Individual class fees which are paid directly to the teachers. Members may take as few or as many classes as they want. Fees vary by teacher, grade, and class, and are set by the individual teachers.

All fees are collected in June. Some teachers accept Paypal, others require that you mail them a check. Some teachers also require part of their fees in June, while others require full payment. Those who require partial payment are paid in full by the first day of classes.

Q:

Who can participate in Activity Day?

A:

You must be a member of SHE in order to be eligible for Activity Day participation.

Participation in Activity Day is determined in the first half of May for the next school year. SHE members who participated the previous year are admitted to AD first. Other returning SHE members are admitted next. (A returning member is defined as someone who joined SHE before the third week of classes the previous year.) Finally, AD participation is opened to any new members of SHE. (A new member is defined as someone who joined SHE after the third week of classes the previous year.)

Participation in AD has a maximum capacity of 60 families. If this has not been met by returning AD participants, other returning SHE members can be admitted to AD. If there are more returning SHE members that wish to participate in AD than can be admitted, participants will be chosen using a lottery system. Likewise, if all interested returning SHE members have been admitted and the cap has not been reached, a lottery of new members will be held to select additional AD participants if necessary.

Additionally, priority placement in the lottery system is given to families that have at least one school-aged child. That means that only families with a school-aged child will be included in initial lottery drawings. Secondary drawings will be held for families that do not have a school-aged child.

If the maximum family capacity is not met, AD participation will remain open until the third week of classes.

If it becomes necessary to create a waitlist, the lottery system will also be applied as described above to determine the order in which families are placed on the waitlist.

Q:

How does class registration work and when is it?

A:

Class registration is completed on the SHE website during the second half of May. Members are given instructions about when registration will open and how to use the website to complete registration and class payments.

We implement a 4-tiered class registration schedule:

  1. ADT (Activity Day Team - those who plan and organize AD)

  2. AD teachers

  3. Returning AD participants

  4. Returning and New SHE members

Q:

I've missed registration day, but still want to take classes.  Can I still sign up?

A:

If we still have any class openings and we are not at the maximum for membership, then yes.  Registration closes for the summer so that the ADT can take time off to spend with their families. Registration resumes at the end of August. All the information that you need to become a member and register for classes can be found here on the website. We keep registration open through the third week of classes, but allow teachers the option of choosing whether or not to accept students after classes begin.

Q:

How many classes does my child need to take in order to participate in Activity Day?

A:

You can register your child for as few or as many classes as meets your particular family's needs.

Q:

Are there any parental responsibilities associated with taking classes at Activity Day?

A:

Yes! Parents are not allowed to drop off students, and are required to help supervise when their children are not in class. Parents must also volunteer in the classroom, nursery, or other areas of need. The amount of volunteer time is based on the amount of time you are there (if you are only there for a one hour class, we wouldn't expect you to stay longer to volunteer, except to fulfill your required cleaning rotation, at the end of the day) as well as the number of classes offered and the number of families that participate. This varies from year to year, as we rely heavily on parents to teach. We also implement a cleaning rotation, so all families are required to help clean the church at the end of the day, or work out an arrangement with another family to cover their cleaning duties. This usually is just a few weeks each year, but also is based on the number of families participating.

Q:

Why do I have to volunteer at Activity Day?

A:

In order to make AD a success, it is crucial that all participate in their volunteer roles.  This also allows each family to maintain their good standing for future class registration.

Q:

What do I do with my young children when I volunteer if there is no class for them to take?

A:

We have a nursery available for those three and under which parents can utilize when they are volunteering.  Many times younger siblings are welcome to tag along as long as this has been approved by the teacher, and as long as they don't disrupt the class.

Q:

How do I find a sub for Activity Day if I get sick or have to be out of town?

A:

Once class registration is complete, we will create a sub list that is shared with all Activity Day participants, and it will be here at the website. You will also have the opportunity to indicate any particular areas in which you would prefer to volunteer, or those that would not be suitable.  We do our best to place you in the volunteer positions that fit your needs and family situation.

Q:

What does it mean to be in good standing?

A:

We expect all members to participate willingly in their volunteer positions. Following the Activity Day Participation Agreement will keep one in good standing.

Q:

How do I find out if classes are cancelled?

A:

All individual class cancellations are handled by the teacher, so if a single class has to be cancelled, the teacher will email students. If all of Activity Day is canceled, an email will be sent out to participants letting them know of the cancellation. Additionally, a text message will be sent to all members that have joined the AD Remind group text. Please be in the habit of checking your email and text messages before leaving for Activity Day.

Q:

What do I do if I'm having trouble with the website?

A:

If you are a SHE member and having difficulty with the website,  please leave a message on the website by clicking the "contact" tab, and leaving as much information as possible about your problem.