SCCHEA Don't forget to check out our calendar! Warriors Basketball SCCHEA Co-Op
 

Saline County Christian Home Education Association Bylaws

Membership

Membership will be extended to families who submit a current Notice of Intent to Homeschool to their local Public School Superintendent and are committed to a Christian Education. Furthermore, members must accept the SCCHEA Statement of Faith and Purpose, abide by current SCCHEA By-Laws, and pay annual dues for the current year as listed on the website. Membership will not be extended to any student who has been expelled from public or private school without review and approval from at least 2 SCCHEA officers.

General Business Meeting

General Business Meetings shall be conducted twice a year within the first two weeks of August and within the first two weeks of  January.  Meeting date, time and location must be posted on the calendar and forum at least two weeks in advance.

Executive Officers

Executive Officers will consist of the President, Vice-President, Secretary, Treasurer, Activities/New Member Assimilation Director, IT (Information Technology) Director and Athletic Director. If a couple shares an elected officer position, they will only have one vote in any Executive Committee meetings. The Executive Committee will meet at least once quarterly.

President

  1. Shall preside over meetings maintaining order and decorum.
  2. Shall provide a written agenda to all members present at business meetings.
  3. Shall be responsible for reserving the facility for general business meetings.
  4. Shall work with the secretary to plan quarterly SCCHEA Executive Committee meetings.
  5. Shall notify parents when a misconduct report is filed.
  6. Shall be an assistant moderator for the forums.

Vice-President

  1. Shall assist president as needed.
  2. Shall oversee publicity for the group.
  3. Shall preside over meetings in the absence of the president.
  4. Shall automatically assume the office of the president should that office become vacant. If unwilling or unable to serve, a special election will be conducted by the Executive Committee following guidelines for nominating committee and elections listed under Elections in this document.
  5. Shall be an assistant moderator for the forums.

Secretary

  1. Shall record the minutes at each business meeting and report the minutes of the previous meeting, and posts them to the website.
  2. Shall work with the president to plan quarterly SCCHEA Executive Committee meetings.
  3. Shall assist in overseeing the SCCHEA calendar and post events as needed.
  4. Shall check the SCCHEA post office box regularly, handle return correspondence as needed, and distribute pertinent mail to other officers.

Treasurer

  1. Shall be responsible for financial business of the organization.
  2. A treasurer's report shall be given at each general meeting which shall include previous balance, current expenditures and deposits, and present balance. Copies will be made available to members present at the business meeting as well as online.

Activities/New Member Assimilation Director

  1. Shall oversee the calendar and assist members in posting events such as parties, field trips, park days, play dates, etc.
  2. Shall contact and encourage new members.

IT (Information Technology) Director

  1. Shall be responsible for maintaining SCCHEA website.

  2. Shall monitor online SCCHEA directory.

  3. Shall moderate the SCCHEA website, including the approval of new members, events placed on the calendar, forum messages, attachments, etc.
  4. Shall respond to those seeking information about SCCHEA.
  5. Shall keep the group e-mail address (currently info@salinecountyhomeschool.org) up to date and respond to e-mails as needed.

Athletic Director

  1. Shall assume the responsibility of coordinating all athletic activities and have communication with all coaches.
  2. Shall be responsible for assigning someone to oversee the SCCHEA Warriors Basketball pages, forums, and calendar events.

Elections

  1. A nominating committee consisting of the Executive Committee, the Athletic Committee, and any current year member wishing to serve will meet in February with the date, location and time to be announced at the Spring Business Meeting.
  2. The nominating committee will compose a ballot of nominees.
  3. The vice president will contact nominees to verify willingness to serve.
  4. After a ballot of at least one name per office is completed, it will be posted on the website by the IT Director.
  5. Each nominee will make a post to the forum sharing their background, any qualifications they have that pertains to their position, as well as their goals and ideas for SCCHEA.
  6. Voting will take place May 1 - May 7 via an online ballot.
  7. The IT Director will post the results via the forums within 72 hours.
    • Elections shall be for a one year period and will begin on June 1st of each year.
    • Officers shall be exempt from annual dues.
    • Officer positions (other than president) which become vacant between business meetings will be filled by a vote of the Executive Committee.

Committees and Coordinators shall be chosen or appointed as needed by the Executive Committee.

Yearbook Coordinator

  1. SCCHEA will set aside $400 per year to help offset the cost the yearbook.
  2. The yearbook coordinator will research companies to publish the yearbook. Once a price is established, the cost of the yearbook will be divided equally among those ordering a yearbook.
  3. The yearbook coordinator will oversee the publication of a hardcover yearbook.
  4. The yearbook coordinator will oversee the yearbook committee made up of interested student and parents.

Graduation

  • Graduate Requirements
  1. The graduate must have joined SCCHEA prior to the last Tuesday in January in order to participate in graduation.
  2. Each graduate will be given a table space to display memorabilia, photos, etc. 
  3. Each graduate will be responsible for a graduate slideshow with appropriate photos and music.
  • It must be submitted to the executive committee of SCCHEA for approval 30 days prior to graduation. Graduates will be given an approval or denial with a reason within 7 days. 
    • Approved Slideshows will be given to the Graduation Committee Chairperson.
    • Denied Slideshows will be given 7 days to revise their submissions.
  • Committee
  1. SCCHEA will set aside $350 per year for graduation. If funds are available, an additional $25 per graduate will be added for each graduate after the third graduate up to $600 (example: $350 for 1-3 graduates, $375 for 4, $400 for 5, etc.).
  2. The graduate families will serve as the graduation committee. The committee should choose a chairperson and secretary for overseeing the graduation and helping with communication. The committee will be responsible for ordering matching caps and gowns.
  3. The graduate committee will be responsible for setting a date and planning graduation including: choosing a speaker, securing a location for graduation, and overseeing the reception.
  4. The graduate committee will divide responsibilities (cake, decorations, programs, etc.).
  5. All receipts must be turned into the treasurer within two weeks of graduation in order to be considered for reimbursement or you forfeit the right to reimbursement. - due to budget conflicts.

Field Trips

Anyone may organize and initiate a field trip. The organizer should announce any necessary information by posting the information on the  calendar and forums. Those wishing to participate should RSVP via the calendar. Please note that  if a fee is necessary: your slot will not be saved until a fee is paid; once an event fee is paid - refunds will not be issued. Field trips should not be a time for parents to visit; the children will require their utmost attention and supervision. Children and parents should express thankfulness to leaders, tour guides, etc. before and after the trip. Thank you notes are always appropriate.

Handling of funds

  1. When planning an event please use the calendar payments system to generate payments. *Please note to include a 4% servicing fee to paypal.*
  2. If you need to set-up special invoicing please see the treasurer.
  3. Payments for all events (excluding basketball) may be made to the SCCHEA Paypal account, mailed to the SCCHEA post office box (please email secretary and treasurer), or hand delivered directly to the SCCHEA treasurer.
  4. The SCCHEA treasurer will be responsible for dispersing funds to the event coordinators.

Behavior Policy

All children must behave in a courteous and controlled manner at all SCCHEA events. The rules set at all events by the event organizers must be followed. Each participating student and adult is expected to respect and follow the leader's directions. In the event that a child or parent becomes disruptive or behaves in a manner which degrades the Christian witness of the group, the offending family may be asked to leave by the group organizer. Violent misbehavior should be reported confidentially to the President, and the President and Vice President shall investigate the complaint. A committee of 3 officers shall determine what further action is necessary. Conflict resolution of a non-violent type should be handled using the model given in Matthew 18.

Speaker Fees

Speaker Fees for guest speakers (up to $200) shall be determined and approved by the Executive Committee. Larger amounts must be approved at a business meeting.

Guests

Guests may be invited by members to participate in events that are not limited to the membership by event organizers. If there is limited space available, priority will be given to SCCHEA members before guests are allowed to sign up.

Committees and Coordinators

Committees and Coordinators shall be chosen or appointed as needed by the Executive Committee.

Amending the SCCHEA Statement of Faith

For our statement of faith to be amended, a committee consisting of the Executive Committee and any members wishing to participate in the process must hold a meeting with the location, date and time posted on the calendar and forum at least two weeks in advance. After the first meeting, additional meetings may be planned by those in attendance at the first meeting, but still open to those who inquire about future meetings. These meetings will be posted on the calendar and forum, but do not require two weeks advance notice. After the committee meets and discusses changes, any changes must be passed by a 75% margin of current members voting in an online poll. The changes must be posted on the forum for at least two weeks before a vote.

Amending the SCCHEA By-laws

For our bylaws to be amended, a committee consisting of the Executive Committee and any members wishing to participate in the process must hold a meeting with the location, date and time posted on the calendar and forum at least two weeks in advance. After the first meeting, additional meetings may be planned by those in attendance at the first meeting, but still open to those who inquire about future meetings. These meetings will be posted on the calendar and forum, but do not require two weeks advance notice. After the committee meets and discusses changes, any changes must be passed by a 75% margin of current members voting in an online poll. The changes must be posted on the forum for at least two weeks before a vote.