Service Credit System
Surprise Scholé Academy
Service Credit System
The Service Credit System is designed to ensure that there is shared responsibility and balance in the co-op. This is essential in a co-op setting and necessary in order to achieve an environment of Scholé. Each family is required to contribute a minimum of 5 - 7 service credits. All members must hold at least one essential position. Please read through the service opportunity descriptions and then select your top three choices for each category. The SSA Board will make every effort to place all parents in their preferred positions, however, there is no guarantee that you will be placed exactly as you request. Academic Mentoring roles will take priority.
Opening Assembly Leader (3): Opening Assembly consists of community-wide assembly (25 mins) followed by weekly Memory Work introduction (35 mins). The Opening Assembly Leader (OAL) leads students in 25 minutes of community-wide Assembly to include opening prayer, the pledge of allegiance, the doxology, and hymn or virtue study (2022-23: Virtue Study) as per the SSA scope and sequence. Following Assembly, Dialectic & Rhetoric students are dismissed to class and Grammar age students remain for 35 minutes of Memory Work introduction. The Assembly Leader should be enthusiastic about and familiar with memory work processes and will lead Grammar students in memory work each week from the Classical Conversations Foundations Guide and accompanying CD for the particular cycle year (2022-2023: Cycle 2). The Assembly Leader will procure resources, compile and distribute memory work flipbooks to each SSA family prior to the beginning of the academic year and will adhere to the budget allowance for their class and submit receipts with the SSA reimbursement form for reimbursement of materials in Week 4 of each block. The OAL will develop appropriate memorization techniques for the memory work and timeline for a total of 24 weeks of memory work. This may include hand motions, gestures, dancing, songs, etc., weekly PowerPoint presentations for morning assembly use, supplemental songs, and memorization technique resources will be provided. The OAL will also work with students who wish to participate in the annual SSA Memory Work Challenge by communicating the requirements of the program to the students (and parents) in the program and answer questions, offer support, and advice regarding memorization techniques. The OAL is an integral part of the Memory Work Challenge program and should be aware of the progress of each student in the program. The OAL will work with the Learning Symposium Planners to incorporate time during each learning symposium for students in the Memory Work Challenge program to complete a “mini-proof” of the previous 5 weeks of memory work. They will recruit additional adults to help with proofing as necessary. The OAL will also schedule and facilitate the final proofing process and work with a board member to determine the content of the final proof during Block 5. They will also communicate award requirements (monogrammed shirts, certificates, medals) with the SSA Board to ensure all awards are ordered in time for the final symposium.
Support Person: Chair
1-hour Academic Mentor (3): Academic Mentors (AM) should be committed to the classical methods and display his/her own wonder and love of the subject. All AM’s will complete an interview and provide background check documentation. Academic Mentors must also agree to the Surprise Scholé Academy statement of faith. The SSA Academic Mentor agrees to submit lesson plans for the entire block at least one week prior to the block start date and submit weekly class summaries to the SSA Secretary. Academic Mentors are asked to adhere to the budget allowance and submit receipts for reimbursement of materials in Week 4 of each block. AM’s are responsible for finding a substitute teacher in the event that they must be absent. Academic Mentors are invited and encouraged to attend a summer Scholé Training summit. Throughout the year, the SSA Governing Board will actively assist all AM’s as needed. Note: Any class may be team-led by two or more parents; credit will be equally distributed between parents. Parents planning to team lead a class are free to divide the workload as suits them, but must indicate the workload division plan to the Board via email.
Leadership Support Person: Chair & Vice Chair
2-hour Academic Mentor (Humanities) (5): Academic Mentors (AM) should be committed to the classical methods and display his/her own wonder and love of the subject. All AM’s will complete an interview and provide background check documentation. Academic Mentors must also agree to the Surprise Scholé Academy statement of faith. The SSA Academic Mentor agrees to submit lesson plans for the entire block at least one week prior to the block start date and submit weekly class summaries to the SSA Secretary. Academic Mentors are asked to adhere to the budget allowance and submit receipts for reimbursement of materials in Week 4 of each block. AM’s are responsible for finding a substitute teacher in the event that they must be absent. Academic Mentors are invited and encouraged to attend a summer Scholé Training summit. Throughout the year, the SSA Governing Board will actively assist all AM’s as needed. Note: Any class may be team-led by two or more parents; credit will be equally distributed between parents. Parents planning to team lead a class are free to divide the workload as suits them, but must indicate the workload division plan to the Board via email.
Leadership Support Person: Chair & Vice Chair
Little Learners (Childcare) Coordinator (6): The Little Learner Coordinator will develop lesson plans/activities that utilize the classical approach for preschool-age children. The LL Coordinator agrees to submit lesson plans for the entire block at least one week prior to the block start date. The Coordinator is asked to adhere to the budget allowance and submit receipts for reimbursement of materials in Week 4 of each block. With leadership assistance, the LL Coordinator will interview childcare worker applicants, hire workers, and conduct a summer training session. The LL Coordinator will serve alongside the childcare worker(s) in the first and last hour of the day and on an as-needed basis during the day. The Coordinator will conduct regular classroom visits and provide ongoing training to the LL workers as needed. Regular parent communication is the priority of the LL Coordinator.
Support Person: Chair & Secretary
Set Up Coordinator (3): The Set Up Coordinator is responsible for supervising set-up SSA classrooms, Little Learners classroom, coffee bar in the kitchen and returning everything to its original place at the end of the day by participating and directing other set up volunteers in this process. The volunteer will arrive by 7:30 am to begin setting up the facility. This role is physically strenuous and involves heavy lifting. The Set Up Coordinator will be provided with a binder which will include detailed set up instructions with classroom before and after pictures.
Support Person: Vice Chair
Academic Mentor Positions 2022-2023
Little Learner’s Coordinator
Opening Assembly Leader
Pre-Grammar Humanities: Five in A Row
Lower-Grammar Humanities- Middle Ages
Song School Latin 2
Pre-Grammar/Lower-Grammar Science Exploration
Upper-Grammar Humanities- Middle Ages
Latin for Children C
Upper-Grammar Science- Astronomy
Upper Grammar/Dialectic Elective: Shakespeare
Dialectic Humanities:The Great Conversation: Middle Ages with Composition: Lost Tools of Writing I
Dialectic Logic: The Art of Argument
Rhetoric Humanities: The Great Conversation: Middle Ages with History: Christendom
Rhetoric: Rhetoric Alive!
Rhetoric Elective: Shakespeare
Historian (1): The Historian is responsible for documenting the academic year through photographs and videos. The photographs and videos may be used during the learning symposiums, group website, group Facebook page, and for a yearbook. The Historian will also create a basic yearbook through a website, possibly Shutterfly. The Historian will review options on an annual basis to determine the most cost-effective method for compiling/printing the yearbook. Additionally, the historian will capture individual images of each student and compile a “bio” for each student for inclusion in the yearbook. The Historian will use their personal camera or phone for these purposes. The yearbook should be ordered within one week after the Final Symposium and will be distributed at a Summer Yearbook Signing Party.
Support Person: Board Member at Large
Field Trip Coordinator (1): The Field Trip Coordinator will schedule a total of five group field trips (one per academic block) during the 2nd or 3rd week of the academic block. The Field Trip Coordinator will also collect admission money from each family at least one week prior to the field trip. Once the money is collected, each field trip will need to be confirmed based on the final numbers prior to the date of the field trip (to ensure that group rates are available). The field trip coordinator will also need to communicate field trip details to the group, via email or text message. Oftentimes, worksheets are made available directly from the venue websites, these should be shared with families. The confirmed field trip schedule for all five academic blocks is due to the leadership board by September 1, 2022 so that it can be distributed at orientation.
Support Person: Secretary
Learning Symposium Coordinator (1): The sixth week of each academic block is a Learning Symposium. During this time, no new material will be introduced; it is a time to celebrate, contemplate, and discuss all that the students encountered during the previous five weeks. The Learning Symposium Coordinators will work together to plan these events by determining activities that correlate with the Symposium themes (determined by SSA Board). They will also work with the Memory Work Leader to accommodate a schedule for proofs for students in the MWC program. The LS Coordinators will create a schedule of events for the symposium day to be provided to the leadership board no later than week 4 of each academic block. LS Coordinators will also create programs for guests and attendees, and powerpoint slides for symposiums in which there are student presentations. There are five Learning Symposiums scheduled each academic year. The symposiums may include pictures, videos, displays, presentations, food, etc. The LSC’s will adhere to the budget allowance for symposiums and submit receipts with the SSA reimbursement form for reimbursement of materials in Week 4 of each block.
Support Person: Board Member at Large
Holiday Party Planner (1): There will be four holiday parties; Thanksgiving, Christmas, Valentine’s Day, and Easter. The Holiday Party Planner will plan these parties. This may include, creating and distributing a potluck sign-up (Sign-up genius preferred), planning special activities, sharing the meaning of each holiday with the students, etc. The HPP will adhere to the budget allowance for parties and submit receipts with the SSA reimbursement form for reimbursement of materials in Week 4 of each block. The planner should also coordinate with the Learning Symposium Coordinators as most of the holiday parties fall on Symposium days.
Support Person: Board Member at Large
Hall/Playground Monitor (1): The Hall/Playground Monitor will be present in the halls during class transitions and on the playground during any/all outside play. They will ensure that rules are being followed by all students. The Hall/Playground Monitor is responsible for ending after-lunch recess, lining up students to enter the building, overseeing that all students wash hands after recess, and ensuring that the students have enough time to transition to their classes. They may choose to plan special lunchtime games or activities for the students.
Support Person: Secretary
Supply Coordinator (3): The Supply Coordinator (SC) is responsible for ensuring that student pencil boxes AND the classroom/teacher boxes are complete prior to the beginning of the academic year, including procuring supplies with assistance of the Treasure. The SC will review the contents of all pencil bags at the end of each academic block to ensure that all bags have the appropriate items. The SC will inventory and document SSA community supplies for the academic year, provide an inventory list of available items to teachers and update the list at the end of Block 2 and the end of block 4. The SC will ensure that all non-consumable community property is returned by the end of the block in which it was checked out. The SC is responsible for maintenance of the storage space provided by the church and ensuring that all supplies are returned to the supply closet following the end of each meeting day and should make sure that all items are neatly stored, not overflowing or filling more than the space allotted to SSA by the church. The SC should plan to remain on campus each day until all supplies have been properly stored.
Support Person: Treasurer
Leadership Board Positions
All regular SSA Board Members are expected to: participate in all board meetings, participate in the community as Academic Mentors, arrive no later than 7:45 a.m. on SSA meeting days, work closely with other board members to ensure that all required ongoing and daily operational tasks are completed, host one Community Informational Meeting/Q&A each year. Descriptions are not all inclusive; board members often share responsibilities as needed to support each other.
Board Chair (3): The Surprise Scholé Academy Board Chair (BC) is responsible for general oversight of the SSA Board. The BC is responsible for family registration/applications via the SSA website, class scheduling, website development, acts as the church liaison and oversees building use. The Chair organizes, plans, schedules for no fewer than 5 operational leadership board meetings during the academic year, 1 or more meetings during the summer break, and at least one strategy planning meeting each academic year. The BC will support the following roles: PG and LG Teachers, Memory Work Leader, Little Learners Coordinator
Vice-Chair (3): The Vice-Chair (VC) assumes all roles of the Board Chair in the event of the Chair’s absence. The VC serves as the Teacher Resource Coordinator and provides Surprise Scholé Academy teachers with resources to assist in implementing classical methodology and pedagogy via recommended books, learning opportunities, videos, articles distributed via email, handout, or on a social media community page. The VC also ensures that recaps are posted for each class in every academic week. The VC organizes necessary media including projector/multimedia equipment training, oversees building use and cleanup, and is responsible for opening and closing the church building on meeting days. The VC will support the following roles: UG and Dialectic Teachers, Set up/Tear-down Crew.
Secretary (3): The Secretary creates meeting agenda items, compiles and distributes a consent agenda packet to all board members prior to board meetings, composes and distributes notes following board meetings and composes various administrative documents as requested by the SSA Board Chair. The secretary acts as liaison between SSA and Crown of Life to facilitate building-use requests, arranges meetings with church leadership as necessary, creates an academic calendar for the upcoming year, updates the website in conjunction with the Board Chair as necessary, oversees maintenance of documents pertaining to the credit system and completes other documentation as requested by the SSA Board Chair. The Secretary also verifies that all teachers/support positions have completed required documentation and training necessary for their particular roles. The Secretary organizes end of the day cleanup by designating student jobs and recruiting adult helpers to serve in this area. The Secretary will support the following roles: Playground/Hall Monitors, Learning Symposium Coordinators
Treasurer (3): The SSA Treasure serves on the Leadership Board and oversees the finances of SSA. The Treasurer works with the Leadership Board to determine guidelines for the SSA account and what procedures are required to maintain it. A top priority is to create an SSA budget with the assistance of the SSA Board. The Treasurer should maintain detailed financial records which should be stored on a shared drive. Other duties include collecting registration fees, making appropriate deposits, collecting itemized SSA reimbursement forms/receipts and reimbursing teachers for expenses following each academic block, and reporting financial status at SSA Board meetings. Retains financial documents including, but not limited to: receipts, reimbursement records, copies of checks, deposit slips, etc. The Treasurer will support the following roles: Supply Coordinator,
Board Member at Large: The Member at large will serve as the point of contact for current and prospective SSA families. The MaL will plan and host 2 open houses per year for prospective families, advise current/prospective families as to annual family applications, other documentation, classes and student placement. The CL will welcome families, and maintain strong relationships and lines of communication with SSA families. The MaL will conclude the academic day with any pertinent announcements and the prayer of thanksgiving with the student body. The MaL will conduct family surveys each academic block or as needed, host parent meetings as needed, and request/post weekly announcements. The MaL will advise the SSA Board as to new family applications and parent placement in service credit roles. The MaL will support the following roles: Holiday Party Planner, Historian, Field Trip Coordinator.
Board Chair: Megan Morgan
Vice-Chair: Melana Salsbury
Secretary: Kathy Shearer
Treasurer: Kelly Suckow
Board Member at Large: Melanie Leander