Service Credit System
Surprise Scholé Academy
Service Credit System
The Service Credit System is designed to ensure that there is shared responsibility and balance in the co-op. This is essential in a co-op setting and necessary in order to achieve an environment of Scholé. Each family is required to contribute a minimum of 5 service credits. You may choose a maximum of two support positions. Please read through the service opportunity descriptions and then select your top choices. The leadership team will make every effort to place all parents in their preferred positions. However, due to potential overlap, we cannot guarantee that you will be placed exactly as you request.
Historian (1): The Historian is responsible for documenting the academic year through photographs and videos. The photographs and videos will be used during the learning symposiums, group website, group Facebook page, and for a yearbook. The Historian will also create a basic yearbook through a website, possibly Shutterfly. The Historian will review options on an annual basis to determine the most cost-effective method for compiling/printing the yearbook. Additionally, the historian will capture individual images of each student and compile a “bio” for each student for inclusion in the yearbook. The Historian will use their personal camera or phone for these purposes. The yearbook should be ordered within one week after the Final Symposium and will be distributed at a Summer Yearbook Signing Party. Leadership Support Person: Treasurer.
Hospitality Coordinator (1): The Hospitality Coordinator is responsible for setting up a welcome and refreshment table before each meeting day. This may include setting up a table, setting out décor, making and setting out coffee and creamer, etc. The welcome table should be set up by 8:15 am. At the end of the day, the welcome table should be taken down and the area cleaned. The Hospitality Coordinator will procure welcome table supplies while adhering to a set budget. Receipts should be submitted for reimbursement no later than week 6 of each block. The Hospitality Coordinator will also be responsible for setting up Meal Trains and/or gathering signatures for cards for families within the co-op at times when this may be needed (new baby, death of a loved one, etc). Leadership Support Person: Shepherd.
Field Trip Coordinator (1): The Field Trip Coordinator will schedule a total of five group field trips (one per academic block) during the 2nd or 3rd week of the academic block. The Field Trip Coordinator will also collect admission money from each family at least one week prior to the field trip. Once the money is collected, each field trip will need to be confirmed based on the final numbers prior to the date of the field trip (to ensure that group rates are available). The field trip coordinator will also need to communicate field trip details to the group, via email or text message. Oftentimes, worksheets are made available directly from the venue websites, these should be shared with families. The confirmed field trip schedule for all five academic blocks is due to the leadership board by September 1, 2020 so that it can be distributed at orientation. Leadership Support Person: Secretary.
Care Home Ministry Coordinator (1): The care home ministry coordinator will work with the Life Enrichment Director at the designated care home facility to schedule five visits (one per academic block) each year. These visits should occur in the 6th week of each academic block. The coordinator will plan activities for the students to do with the care home residents. Leadership Support Person: Secretary.
Learning Symposium Coordinator 1 (1): The sixth week of each academic block is a Learning Symposium. During this time, no new material will be introduced. Instead, it is a time to celebrate, contemplate, and discuss all that the students encountered during the previous five weeks. The Learning Symposium Coordinators will work together to plan these events by determining a theme (Science fair, poetry slam, etc.) or activities. They will also work with the Memory Work Challenge Coordinator to accommodate a schedule for proofs for students in the MWC program. The themes, activities, and family expectations for all five blocks is due to the leadership team by September 1, 2020. The LS Coordinators will also create a schedule of events for symposium day to be provided to the leadership board no later than week 3 of each academic block. There are five Learning Symposiums scheduled for the 2020-2021 academic year. The symposiums may include pictures, videos, displays, presentations, food, etc. Leadership Support Person: Director.
Learning Symposium Coordinator 2 (1): The sixth week of each academic block is a Learning Symposium. During this time, no new material will be introduced. Instead, it is a time to celebrate, contemplate, and discuss all that the students encountered during the previous five weeks. The Learning Symposium Coordinators will work together to plan these events based on specific themes selected by the leadership team. They will also work with the Memory Work Challenge Coordinator to accommodate a schedule for proofs for students in the MWC program. Basic symposium plans for all five blocks are due to the leadership team by September 1, 2020. The LS Coordinators will also create a schedule of events for symposium day to be provided to the leadership board no later than week 3 of each academic block. There are five Learning Symposiums scheduled for the 2020-2021 academic year. The symposiums may include pictures, videos, displays, presentations, food, etc. Leadership Support Person: Director.
Holiday Party Planner (1): There will be four holiday parties; Thanksgiving, Christmas, Valentine’s Day, and Easter. The Holiday Party Planner will plan these parties. This may include, creating and distributing a potluck sign-up sheet, planning special activities, sharing the meaning of each holiday with the students, etc. The Holiday Party Planner will work within a specified budget amount for each party and turn in receipts to SSA Treasurer for reimbursement. The planner should also coordinate with the Learning Symposium Coordinators as most of the holiday parties fall on Symposium days. Leadership Support Person: Shepherd.
Hall/Playground Monitor (2): The Hall/Playground Monitor will be present in the halls during every class transition and on the playground during any/all outside play. They will ensure that rules are being followed by all students. The Hall/Playground Monitor is responsible for ending after-lunch recess, lining up students to enter the building, overseeing that all students wash hands after recess, and ensuring that the students have enough time to transition to their classes. They may choose to plan special lunchtime games or activities for the students. Leadership Support Person: Co-Director.
Supply Coordinator (2): The SSA Supply Coordinator is responsible for ensuring that student pencil boxes are complete prior to the beginning of the academic year, including procuring supplies with the Treasurers assistance. The Supply Coordinator will be responsible for collecting and transporting the student pencil boxes to/from SSA each week. They will also inventory, document, distribute, and store SSA community supplies for the academic year. The Supply Coordinator will make available an accurate list of community supplies to SSA teachers throughout the year, take and fulfill checkout requests from teachers for supplies, and ensure that all community property is returned by the end of the block in which it was checked out. The Supply Coordinator will be required to store a 66-quart container of supplies. Leadership Support Person: Treasurer.
Memory Work Leader (3): The Memory Work Leader will lead the student body in memory work each week from the Classical Conversations Foundations Guide and accompanying CD for the particular cycle year (2020-2021: Cycle 3). The Memory Work Leader will develop appropriate memorization techniques for the memory work and timeline for a total of 24 weeks of memory work. This may include hand motions, gestures, dancing, songs, etc. Weekly PowerPoint presentations for morning assembly use, supplemental songs, and memorization technique resources will be provided.
The Memory Work Leader will also work with students who wish to participate in the annual SSA Memory Work Challenge. They will communicate the requirements of the program to the students (and their parents) in the program and answer questions, offer support, and advice regarding memorization techniques. The Memory Work Leader will work with the Learning Symposium Planners to incorporate time during each learning symposium for students in the MWC program to complete a “mini-proof” of the previous 5 weeks of memory work. They will recruit additional adults to help with proofing as necessary. The Leader will also schedule and facilitate the final proofing process during the final academic block. They will also communicate award requirements (monogramed shirts, certificates, medals) with the Leadership Board to ensure all awards are ordered in time for the final symposium. Leadership Support Person: Director.
1-hour Teacher (3): Teachers should be committed to the classical methods and display his/her own wonder and love of the subject. All teachers will complete an interview and background check. Teachers must also agree to the Surprise Scholé Academy statement of faith. The SSA teacher agrees to submit lesson plans for the entire block at least one week prior to the block start date and submit weekly class summaries to the SSA Secretary. Teachers are asked to adhere to the budget allowance and submit receipts for reimbursement of materials in Week 6 of each block. Teachers are responsible for finding a substitute teacher in the event that they must be absent. Teachers are invited and encouraged to attend a summer Scholé Training summit. Throughout the year, the leadership team will actively assist all teachers as needed. Leadership Support Person: Director and Co-Director.
2-hour Teacher (Humanities) (5): Teachers should be committed to the classical methods and display his/her own wonder and love of the subject. All teachers will complete an interview and background check. Teachers must also agree to the Surprise Scholé Academy statement of faith. The SSA teacher agrees to submit lesson plans for the entire block at least one week prior to the block start date and submit weekly class summaries to the SSA Secretary. Teachers are asked to adhere to the budget allowance and submit receipts for reimbursement of materials in Week 6 of each block. Teachers are responsible for finding a substitute teacher in the event that they must be absent. Teachers are invited and encouraged to attend a summer Scholé Training summit. Throughout the year, the leadership team will actively assist all teachers as needed. Leadership Support Person: Director and Co-Director.
Little Learner (Childcare) Coordinator (6): The Little Learner Coordinator will develop lesson plans/activities that utilize the classical approach for preschool-age children. The LL Coordinator agrees to submit lesson plans for the entire block at least one week prior to the block start date. The Coordinator is asked to adhere to the budget allowance and submit receipts for reimbursement of materials in Week 6 of each block. With leadership assistance, the LL Coordinator will interview childcare worker applicants, hire workers, and conduct a summer training session. The LL Coordinator will create and distribute a balanced schedule each block for all childcare workers, including parents who serve in childcare. The Coordinator will conduct regular classroom visits and provide ongoing training to the LL workers as needed. Regular parent communication should also be a priority. Leadership Support Person: Leadership Board.
Little Learner (Childcare) Rotation (3): Serves 8 hours each academic block. (All parents with a child in childcare must be included in the childcare rotation.) This position is intended for a parent whose children are not in childcare but choose to serve in childcare or for parents who do have a child(ren) in childcare but choose to serve additional shifts in childcare. All childcare workers will be asked to attend a summer training session. Leadership Support Person: Little Learner Coordinator.
Memory Work Leader
Pre-Grammar Nature Study
Song School Latin 2
Lower-Grammar Science Survey
Latin for Children A
Upper-Grammar Science, Human Anatomy
Dialectic History Seminar
Leadership Board Positions
Director (3): The Surprise Scholé Academy Director is responsible for general oversight of the co-op and oversees the general operating functions on community day. The Director maintains and stores the electronic/other teaching equipment for the community and takes/fulfills copy requests for teachers. The Director organizes recruitment related activities including enrollment recruitment, new family correspondence and visits. The Director is also responsible for family registration, class scheduling, website development, acts as the church liaison and oversees building use. The Director organizes, plans, schedules and creates meeting agenda items for no fewer than 5 leadership board meetings during the academic year and 1 or more meetings during the summer break. The Director will support the following roles: PG and LG Teachers, Learning Symposium Coordinators, Memory Work Leader.
Co-Director (3): The Co-Director assumes all roles of the Director in the event of the Director’s absence. The Co-Director serves as the Teacher Resource Coordinator and provides Surprise Scholé Academy teachers with resources to assist in implementing classical methodology and pedagogy via recommended books, learning opportunities, videos, articles distributed via email, handout, or on a social media community page. The Co-director also leads curriculum research and development for the Dialectic and Rhetoric programs. The Co-director organizes necessary media including projector/multi-media equipment training, and compiling and creating supplementary music for memory work. The Co-Director will support the following roles: UG and Dialectic Teachers, Hall/Playground Monitor.
Secretary (3): The Secretary composes and distributes notes following Leadership Board meetings and composes various administrative documents as requested by the SSA Director. The Secretary also requests and posts class recaps for all teachers for all academic community days. The Secretary also verifies that all teachers/support positions have completed required documentation and trainings necessary for their particular roles. The Secretary organizes end of the day cleanup and verifies that the building is left in acceptable condition at the end of community day. The Secretary will support the following roles: Field Trip Coordinator, Care Home Ministry Coordinator.
Shepherd (3): The SSA Shepherd is responsible for the care and feeding of the community members in a spiritual sense. The Shepherd opens community days in prayer, teaches a short character study/devotion activity during and leads morning assembly. The Shepherd knows the status of each family and student and offers prayer and comfort to those in need. The Shepherd will support the following roles: Hospitality Coordinator, Holiday Party Planner.
Treasurer (3): The SSA Treasure serves on the Leadership Board and oversees the finances of SSA. The Treasurer works with the Leadership Board to determine guidelines for the SSA account and what procedures are required to maintain it. A top priority is to create an SSA budget with the assistance of the Leadership Board. The Treasurer should maintain detailed financial records which should be stored on a shared drive. Other duties include collecting registration fees, making appropriate deposits, collecting itemized receipts and reimbursing teachers for expenses following each academic block, and reporting financial status at Leadership Board meetings. All financial documents must be retained, this may include: receipts, reimbursement records, copies of checks, deposit slips, etc. The Treasurer will support the following roles: Supply Coordinator, Historian.
All Leadership Board Positions have been filled for the 2020-2021 school year:
Director: Courtney Lair
Co-Director: Melana Salsbury
Secretary: Kathy Shearer
Shepherd: Annie Graves
Treasurer: Megan Morgan