Graduation Information

Cost Estimate

Estimated Cost
Graduation registration fees: Includes: 25 invitations to the CHALC Graduation (Additional invitations may be ordered in groups of 25.) The ceremony Cap & gown Rose at the ceremony Ceremony program Facility rental & other ceremony costs.	$160 - CHALC member $215 - non-member Late fee After December 1: $180 - CHALC member $235 - non-member
Postage for invitations	Cost varies
Optional Estimated Costs: Senior Portraits Monthly Socials	Cost varies Estimated $5 - $10/ event
Graduate Family Banquet Tickets	Estimated $25-$30 per ticket
Student Formal Tickets Includes dinner and entertainment.	Estimated $40-$55 per ticket (Varied Cost: photos, dress, suit, flowers)
Professional Ceremony Photos and/or Graduation Ceremony DVD	Cost varies
Diploma and cover for diploma Provided by the diploma program or if desired, HSLDA sells parent-issued diplomas & covers.	Cost varies

Timeline

CHALC Graduation Overview & Timeline

Although each CHALC graduation class is unique, some things stay the same from year to year. This information sheet will give you a basic understanding of what to expect, what’s expected and some ideas on how to make the most of this year.

June	CHALC Board begins planning and preparing for the next graduating class.
July	Administrative tasks start. Potential Keynote speaker contacted. Facility arrangements made. Meeting dates set. First social panned and published.
August	Kick-Off Graduation Ice Cream Social
Sept./Oct.	First Planning Meeting, Committee Forms, Suggestions accepted for music, ceremony, social banquet, forma, class distinctives decided. Original artwork selections accepted for the program. Band/choir/vocal sign-ups.
November	REGISTRATION CLOSES AT THE END OF NOVEMBER: FULL PAYMENT IS DUE NOVEMBER 30th. LATE FEE APPLIED DECEMBER 1.
December	No planning meeting, but committees may meet individually.
January	Artwork & music selections announced. Choir/band rehearsal schedule will be set. Photos, Bio, Invitations, and Gown info are all due. Tickets for the banquet are on sale.
February	Submission for class speech accepted. Program biographies are written. Tickets are on sale for banquet and formal. Photos are scanned for ceremony video collage.
March	Student speeches are submitted to CHALC board for selection. Final approval for bio’s. All program ads and congrat ads due for the program. Bios & Photos are proofed at the planning meeting. Tickets for the formal are on sale.
April	Caps/gowns & invitations distributed. Information gathered and considered for WGAL’s Luncheon representative.
May	WGAL - “Best of Class” luncheon representative announced. Rehearsal preparation/information
May/June	GRADUATION DAY! A.M. rehearsal, family/class photos. Graduate and enjoy the ceremony. Reception, greet guests and CELEBRATE!

Committees

CHALC Graduation Committee/Facilitator Descriptions:

Committee Chairpersons: Graduate committee chair reports directly to CHALC Grad Committee. Provides direction and support to their group to accomplish tasks.
Parent Facilitators: Give encouragement and direction. If the discussion stalls, offer insights and ideas. If differing opinions cause group gridlock, meditate. Above all, model charity and honor Christ by "loving one another and outdoing each other in showing honor." Romans 12:10.
Audio-Visual Facilitator: Take care of practical A/V details at graduation (video collage, music lyrics, sound, etc.) and support music/program at banquet/formal.
Ceremony Committee: Plan and prepare for the CHALC graduation day details. Work with other committees to ensure that the ceremony runs smoothly. Direct Grad Day Rehearsal. Direct set up before and tear town afterwards.
Communications Facilitator: Uses the CHALC graduation email to direct questions/requests, post announcements, and relay information.
Family Night: Select type of event. Plan location, menu, decorations and talent program.
Formal: When desired by class, plan formal dinner for grads. Includes location, menu, decorations, and program.
Hospitality: Recruit greeters/helpers to distribute programs before the ceremony. Plan & arrange set-up/decorations/signs/informal photo ops for post-graduation reception. Bring paper products for snacks at monthly mtgs. Arrange for facility set-up & clean-up for meetings and grad ceremony.
Master of Ceremonies: Extends welcome to graduates and guests, offers opening prayer, introduces keynote speaker and handles transitions.
Music: Assist in choosing a class song and performing worship songs for the ceremony.
Ordering Facilitator: All that pertains to choosing, ordering and distribution of roses, caps/gowns and invitations. Financial Facilitator: Receives budget from CHALC board and communicates with committee chairpersons on spending plans; gathers reimbursement requests at each grad meeting and submits to the CHALC treasurer.
Public Relations Facilitator: Communicates with newspaper, radio and TV outlets.
Socials: Plan and facilitate monthly social events/service projects to build relationships among grads. A service project is strongly encouraged.