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Bylaws of TCHE

Updated 3/24

Article I – Name

TriCity Impact Group 

Article II – Mission Statement 

1. Who We Are 

TriCity Impact Group is a non-denominational Christian group comprised of families whose children are educated at home via traditional homeschooling (as delineated by the Oklahoma state constitution) or a public/charter/virtual school at home program such as Epic, K12, etc. 

2. Mission 

Tri City Impact is a true cooperative. The definition of a cooperative is a willingness to act or work together for a shared purpose. At Tri City Impact, our goal is to provide a community of support and encouragement to both parents and children alike. This support is provided both educationally and socially to families who are invested in home-centered education from a Biblical worldview. We strive to bring the authority of Scripture and the truth of the gospel of Christ into every facet of our life. We accomplish these goals through offering cooperative learning experiences for children, field trips, mom’s nights, teaching opportunities, ongoing educational seminars for parents, support for new and veteran homeschool families and more in an atmosphere of mutual care and respect for one another.

Article III – Membership 

  1. One parent/legal guardian of the member family must sign the TriCity Impact Group statement of faith as well as a code of conduct every year at membership renewal time. One signature is required as a representative of the whole family's consent and agreement with the statements contained therein. 

  2. Privileges of membership will be received by member families when the non refundable group fee is paid in full. Membership starts anew on July 1st. Note: Waivers are given to single parents and to families of active military serving overseas or military veterans. Waivers, scholarships, and other special circumstances must be approved by the Leadership Team and will be kept confidential. 

  3. Member families will have at least one child traditionally homeschooled as delineated by the Oklahoma state constitution or educated at home with a public school at home program such as Epic, K12, etc. 

  4. The Leadership Team will determine dues annually. All dues are nonrefundable.

  5. Membership privileges include access to the TriCity Impact Group Facebook secret group, TriCity Impact Group website, and all group activities. 

  6. The Leadership Team, has the right to refuse new membership requests or deny renewal of memberships based on the following conditions: 

a. The potential member is not currently educating at least one child at home.
b. Unwillingness to sign the Statement of Faith and Code of Conduct. 

c. Required information has not been submitted by whatever means are required for group membership. 

d. Membership dues or other outstanding debts to TriCity Impact Group are not paid in full.

e. Conviction of a felony that the Leadership Team deems a possible safety issue for members. 

f. Any other reason the Leadership Team deems necessary or best for the group

 

  1. The Leadership Team has the right to revoke current memberships based on the following conditions in addition to those listed above: 

a. Continuous violations or blatant disregard of Impact rules, statement of faith, code of conduct or any additional guidelines set forth. 

b. Conviction of a felony that the Leadership Team deems a possible safety issue for our members.

c. Any other reason the Leadership Team deems necessary or best for the group. 

  1.  Procedure for Revoking a Membership 

a. The Leadership Team will give the member(s) in question a chance to make amends before action is taken. 

b. If the situation cannot be rectified, a vote will be taken by the Leadership Team on the status of the membership. The decision will be determined by majority vote. 

 c. If membership is continued after the vote is taken, but the member requires a vote more than two times in any school year, the membership will be revoked or renewal of membership will be refused. 

  1. Settling Disputes 

    1. Any claim or dispute arising from, or related to, membership in TriCity Impact Group shall be settled by mediation and, if necessary, legally binding arbitration, in accordance with the Rules of Procedure of the Institute for Christian Conciliation, a division of Peacemaker© Ministries.

    2. Judgment upon an arbitration award may be entered in any court otherwise having jurisdiction. The parties understand that these methods shall be the sole remedy for any controversy or claim arising out of membership in TriCity Impact Group and expressly waive their right to file a lawsuit in any civil court against one another for such disputes, except to enforce an arbitration decision. Any cost incurred shall be split between the parties as follows: 50% by Impact; 50% by the involved party.

 

Article IV—Statement of Faith 

We believe that Tri City Impact is a ministry opportunity for our members and as such we require that one parent/legal guardian of the member family must sign the TriCity Impact Group statement of faith as well as a code of conduct every year at membership renewal time. One signature is required as a representative of the whole family's consent and agreement with the statements contained therein. 

Tri City Impact is, by design, a Christian group. Impact is not, however, associated with any denomination. We believe each family is to instruct their children in Scripture, in accordance with their own doctrine and convictions. 

Our Statement of Faith concerns the Person and Work of Jesus Christ (the Gospel) revealed in Scripture. It is that faith once delivered to the saints (Jude 3, Eph. 4:5) which distinguishes believers from non-believers. There are many other precious truths taught in the Bible over which godly men have differed in understanding. Therefore, this is not a statement of all that is important to believe but of all that is essential to believe for Christian fellowship and unity (Rom. 15:7). 

Tenets 

a. We believe that the Bible is the only inspired, inerrant and infallible Word of God (II Tim. 3:16-17, II Peter 1:20-21) 

b. We believe in the Trinity. (I John 5:7) 

c. We believe that Jesus Christ is the only begotten Son of God and fulfilled all prophecies concerning the Messiah. (Luke 24:25-27) 

d. We believe all humans are sinful by nature. (Rom. 3:9-18, Rom. 5:12) 

e. We believe in the finished work of Jesus Christ as Savior and that it is only by His blood that men will live in Heaven. (Heb. 10:8-14) 

f. We affirm the biblical definition of marriage as the union of one man and one woman (Genesis 2:24, Mark 10:6-9). 

g. We affirm God's definition of gender as assigned at birth and stated in Genesis 5. God has created us male and female intentionally and with a purpose (Genesis 5, Psalms 139, Mark 10:6-9)

h. We strive to actively pursue freedom in Christ and to glorify the Lord in all areas of our lives; at home, work, and in education.

Article V – Leadership Team 

  1.  The Leadership Team will be the nominating committee and accept recommendations or volunteers from the group as part of their search. 

  2. The current Leadership Team will approve new members. 

  3. Leadership Team nominees must be members of TriCity Impact Group in good standing for at least one year. 

  4. Ideally, the Leadership Team will be comprised of varied levels of homeschool experience, ages of children, etc. 

  5. All Leadership Team members have a term limit of 3 years and may serve again in another leadership role.

  6. Leadership Team member participation in events is important.

  7. The Leadership Team will pray for the group and members.

  8. The Leadership Team is responsible for all guidelines, policies, and major decisions for the group. 

  9. The Leadership Team meets approximately four times a year to review established policies, evaluate the need for new policies, assess events, review finances, etc. Special meetings may be called should the need arise. 

The Leadership Team will consist of the following officers: 

 

President
The President is the principal executive officer for TriCity Impact Group. This position is one of leadership and servanthood. The President should be willing to let God lead and, therefore, be dedicated to praying for wisdom in making decisions and praying for the group as a whole. The President should be organized, able and willing to delegate, accessible to members, and knowledgeable about the workings of TriCity Impact Group business, activities, etc. The President will be responsible for the day to day decisions of TriCity Impact Group. The President must be able to consult and work with the other Leadership Team members to make guiding decisions for the group as a whole. 

Responsibilities

  1. Must be a traditional homeschooler for at least 3 years and have been a member of TriCity Impact for at least 2 years. 

  2. Must be willing to be contacted by and help those seeking information about our group, homeschooling in general, and other homeschool support group leaders. 

  3. Must be able to chair the Leadership Team.

  4. Must be willing and able to perform the day to day operations and oversight of the group and learn/use Impact current procedures and guidelines.

  5. Will be responsible for overseeing the approval of new membership.

  6. Must be willing and able to enact prayerful disciplinary measures in accordance with these bylaws if the need arises. 

 

Vice-President
This position is one of leadership as well as servant hood. It is very important that the Vice-President be able to work well with the other members of the Leadership Team. The Vice-President will work closely with the President, providing support and help where it is needed by the President. If the President is unable to perform their duties, the Vice-President shall assume the duties of the President. The President or the Leadership Team may assign the Vice-President to other duties as needed. 

Responsibilities

  1. Must be a traditional homeschooler for at least 3 years and have been a member of TriCity Impact for at least 2 years. 

  2. Must be willing to assume responsibilities of the President should that officer be unable to perform those duties anytime (temporarily or permanently) during the term. 

  3. Will be responsible for the creation of the class schedule each semester.

  4. Will be responsible for overseeing and assisting the class enrollment process online.

Treasurer
The Treasurer will oversee the accounting and budget of Tri City Impact. Calculates and collects class fees, calculates and distributes tutor payments. Handles reimbursements of purchases made for co-op.

Responsibilities

  1. Must be a traditional homeschooler for at least 3 years and have been a member of TriCity Impact for at least 2 years. 

  2. Must be familiar with or willing to learn online systems and develop processes for record-keeping. Must prepare and provide the Leadership Team with report/budget info as requested. 

  3. Term limit 4 years or determined by current Leadership Team, reviewed annually. 

 

Advisor

TriCity Impact Group advisors on the Leadership Team will work closely with the President and Vice-President as well as TriCity Impact Group members.

Responsibilities

  1. Must be a traditional homeschooler for at least 3 years and have been a member of TriCity Impact for at least 1 year. 

  2. The Advisor should be able to give complete and accurate information regarding TriCity Impact Group events and activities, as well as other homeschooling resources, to TriCity Impact Group members in a timely manner. 

  3. The Advisor should also be welcoming to new Impact families.

  4. The Advisor should be present at meetings and during enrollment as requested.

  5. The Advisor should be willing to perform various tasks requested by the President or Vice President.

 

Removal of Presidents

Disciplinary action will be taken with a President or VP when she/he begins to act in violation of our group guidelines or fails to properly perform functions required by that position. The first step will be based on Matthew 18:15-17. The severity of the mistake or behavior will determine the number of opportunities given for repentance and correction; but three is the maximum. A President or VP must be removed by a unanimous vote of the Leadership Team. 

Removal of Leadership Team Members 

When a member of the Leadership Team begins to act in violation of our group guidelines, the first step will be disciplinary action based on Matthew 18:15-17. If the member does not repent and correct stated actions, the other Leadership Team members will vote on his/her status. The outcome will be based on a majority vote, with the Vice-President holding the last vote only in the case of a tie. That member will then be replaced by appointment as listed above. 

Article VI - Volunteer Positions 

  1. Volunteer positions will be open to all paid members. 

  2. Volunteer positions will be reviewed on an annual basis by the leadership team. 

  3. If volunteer positions are not filled, those activities will not take place until someone has volunteered to fill that position. 

  4. Volunteers for coordinating events must be able to work with the Treasurer to stay within an established budget and provide receipts for reimbursement within 30 days of the event.

  5. Event coordinators must fully communicate with the group about the details of the event they are coordinating.
     

Article VII – Membership Meetings 

  1. Membership meetings will be held once per year (Spring or Fall) or as deemed necessary by the Leadership Team. 

  2. At least one member of the Leadership Team will be present at each meeting. 

Article VIII – Amendment of Bylaws 

  1. Bylaws will be reviewed annually by the Leadership Team 

  2. Revised Bylaws will be posted on the TriCity Impact Group website to notify the membership 

Article IX – Dissolution 

Should TriCity Impact Group be dissolved, material possessions and monies shall be given to a like-minded homeschooling organization after any outstanding bills have been paid. Recipient organizations would be chosen by the Leadership Team.

 
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