PACHEK Policy and Procedure

I. MEMBERSHIP

Membership in PACHEK is open to all homeschooling families who wish to participate, provided they complete all parts of the membership process/application and agree to abide by our policies and Constitution. All applications should be completed online through the PACHEK website or submitted to the secretary for processing.

Application Process:

1. Complete membership application form

2. Complete Statement of Faith form

3. Complete Release of Liability

4. Pay annual dues

Membership is approved on a yearly basis provided all parts of the application are complete and up to date, including paying dues. Membership runs on an annual cycle, from July to June of the following year.

Membership in PACHEK includes, but is not limited to the following services:

  • consultation about curriculum, state requirements, best practice, etc. by experienced home school parents

  • access to website including discussion forum, calendar, family directory, etc.

  • access to Facebook group

  • educational group field trips

  • fellowship events for parents, teens, children, and families

  • regular general meetings that address relevant home school issues

  • opportunity to participate in  our co-operative learning program (see Co-op policy for more information)

  • information on conferences and home schooling events nearby

Membership in PACHEK does not exclude a family from joining another home educator group, provided they stay in good standing with PACHEK. 

Modesty Policy

One of the blessings in PACHEK being a diverse homeschool group is that we have a spirit of unity without uniformity. We want to encourage diversity while also encouraging respect for others. One way we do this is by emphasizing modest apparel at PACHEK-sponsored functions. When attending any of our events we ask that you be conscious about what you wear, taking care that it is not a stumbling block to others.  In other words, please keep private parts private.

Grievances

If a conflict or situation arises in which a family feels a wrong has been committed, it is expected that the family will follow the steps outlined in Matthew Chapter 18 with the goal of restoring relationships, in keeping with the PACHEK Statement of Faith and Release of Liability.  If the offense cannot be resolved through the first two steps in this Scripture then these concerns should be brought to the Steering Committee.

Matthew 18:15-17, 21-22 (NKJV)
“Moreover if your brother sins against you, go and tell him his fault between you and him alone.  If he hears you, you have gained your brother.  But if he will not hear you, take with you one or two more, that by ‘by the mouth of two or three witnesses every word may be established’ and if he refuses to hear them, tell it to the church.  But if he refuses even to hear the church, let him be to you like a heathen and a tax collector.  
Then Peter came to Jesus and asked, "Lord, how many times shall I forgive my brother or sister who sins against me?  Up to seven times?"  Jesus answered, "I tell you, not seven times, but seventy times seven."

II. FIELD TRIPS AND FELLOWSHIP

PACHEK offers regularly scheduled field trips and fellowships especially for its members. These are planned as fun and safe events for our members and are not included in the "public" part of our site calendar.  Members of PACHEK are welcome to bring family members as guests to these events.  There is at least one field trip and one park or activity day planned for each month throughout the school year.  Fellowships are generally scheduled quarterly.  

At each of these events there must be a parent or other responsible adult accompanying your child(ren) at all times.  No child may be dropped off alone for a field trip, fellowship or activity.  PACHEK will not be held responsible or liable for your child(ren).  

Please see our Field Trip Policy for more details.

Moms Nights Out

Several times a semester we have a Moms Night Out (MNO) for all of our moms to be able to get out and have some fun and fellowship together.  These nights vary from restaurants, to members' homes, to other fun activities.

We welcome non-PACHEK homeschooling families or a family interested in homeschooling to attend one of these events one-time-only as a guest in order to experience our group and meet other homeschooling families.  After that they should become a member in order to attend regular group activities.

PACHEK's Sickness Policy for All Events, Activities, and Co-op Classes

A child should not be among the other children if any of the following is true:

*Fever of 100-degrees or greater within previous 24 hours    
*Active coughing

*Any undiagnosed or communicable rash 24 hours    
*Diarrhea within previous 24 hours

*Non-food related vomiting within previous 24 hours     
*Runny nose of any color

* Please be mindful of siblings with these symptoms and use good judgment in sending other children into the co-op environment, as we have many families with small babies.

A child may attend if cough is dry and infrequent or if nose is running clear, related to allergies AND under control - good tissue use and hand washing. Please talk to your child about good hygiene. Teach children to cough into a shirt sleeve, NOT into hands.

Please avoid making appointments on co-op days to ensure consistency for the group and the learning environment of everyone.

We have a variety of tolerance levels for germs within our group! We LOVE all of you!! However, we need to err on the side of caution to protect our children and make everyone feel comfortable in the group.

III. FINANCIAL POLICY
 
PACHEK Annual Dues
 
PACHEK annual family dues are $35.00 per family and are required to be paid on or before the first general meeting of the school year. No refunds will be made.

Scholarships

Scholarships for annual dues are available by request and based on need. The total number of scholarships each year will be based on the yearly budget.  Scholarship distribution will be reviewed and decided upon by the steering committee.

If you are aware of a need please contact a member of the steering committee.

Financial Disputes

Any questions or concerns regarding the financial policy should be directed to the President of PACHEK and may require review by the steering committee at their scheduled meeting for resolution.

Financial Expenditures

All expenses for events that will be distributed from the PACHEK budget must be pre-approved by the coordinator designated by the steering committee.

Reimbursements

All requests for reimbursement for pre-approved expenses must be submitted via the PACHEK Reimbursement Request Form with applicable receipts attached to the President, Treasurer or Assistant Treasurer within two weeks. A check will be distributed to the member within two weeks. Reimbursements will not be issued without the receipts.

Deposits

All money received on behalf of PACHEK must be documented on the PACHEK CASH/CHECK Deposit Report and given to the President or Treasurer and deposited within two weeks of being received.

IV. COOPERATIVE CLASSES

Statement of Purpose

We, the Homeschool Co-op Families; take seriously the charge that God has made to us. "And you shall teach (God's commandments) to your sons and shall talk of them when you sit in your house and when you walk by the way and when you lie down and when you rise up. You shall write them on the doorposts of your house and on your gates." (Deuteronomy 6:7-9)

We acknowledge that we are our children's first teachers, that we have been directly called for a specific period of time to orchestrate and implement our children's education within our homes.

We believe that our first priority is to lead them in the ways of Christ. Our second priority is to lead them in academic training.

As we teach our children, we accept that we are ministers of the gospel to the community in which we live. We strive to represent Christ as a caring, loving God to all who see us.

General Guidelines

The Homeschool Co-op runs entirely on the homeschooling parent's full participation. You, the parent, must be willing to stand behind Biblical standards, morals and teachings and be committed to the responsibilities of co-op as listed below. Through our cooperative participation we can offer our children exposure to subjects that we ourselves might be uncomfortable teaching, the benefits from group learning and activities and provide our children with Christian fellowship.

REQUIREMENTS:
All families are required to complete all necessary PACHEK forms and be a member of PACHEK.  All families must be in accordance with the appropriate statement of faith choice on the website.  All substitutes who are attending co-op in the place of a parent, or guest speakers will also be required to fill out the necessary paperwork.

Costs and Penalties

All members of co-op are required to have paid dues for PACHEK and fees for co-op and classroom expenses prior to the first week of class.  Any exceptions must be approved by the group coordinator.

JOBS:
All co-op parents are expected to help with responsibilities of the co-op. We will try to meet special needs of parents where possible (i.e. pregnancy, napping babies...). If you have special situations, let the leadership know. Helpers may be asked to step into teaching roles if needed. Be mindful of your areas of responsibility that each parent equally shares the responsibilities of our group.

TEACHING:
Be a reliable participant in the co-op. Plan accordingly for your vacations, ensuring your class is prepared for and a substitute is in place to cover your position for the duration of your vacation. Prepare for your lessons, projects, and copies prior to co-op days. Come early if you need time to set-up or make copies. A syllabus is to be provided prior to your teaching quarter so families may know what will be covered in each class.  Final approval on classes will be determined by Steering Team.  During any free periods our first responsibility is to ensure our fellow parents have all the help they need. If all positions are filled that free period may be used for preparation.

SUPERVISION:
Parents will remain with and be responsible for their children at the meeting place unless prior arrangements for care of that child have been made. It is fine for a child to be cared for by another parent under an agreement between parents or the group.  This must be requested and approved by the group director and is allowed only under last minute or extreme situations.  All situations where parents have had sufficient time to procure a substitute in their place will need to be done.  Other adult family members are welcome to bring the children, with the understanding of the guidelines for discipline, sickness, etc.

See our Co-op Policy and Procedures for further information concerning our co-op.  

A final word: 

If any part of the Policies and Procedures is violated, the steering committee will follow a 3-strike method of discipline: 

1st infraction: Member will receive a verbal warning from a member of the steering committee clearly stating what the violation is and what is expected in the future.

2nd infraction: Member will receive a written warning from the entire steering committee outlining the violation and citing Policy and Procedure as to how it was violated.  The letter will also state what is expected in the future.

3rd infraction: Member will receive a written letter from the steering committee detailing all three violations, citing Policy and Procedure and how it was violated each time.  Member and their family will then be removed from PACHEK membership.