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Registration and Enrollment Policies

 

Registration:

  • Request membership on homepage of WEST website. 
  • Next, complete the on-line registration form with on-line payment or check.

There is a $45 annual registration fee that is a one-time payment per year per family that helps cover the costs of communication, administration, legal and insurance fees.

  • If paying by check, complete on-line process and mail in $45 written out to WEST. 
  • Registration/membership will be authorized after check is received at which time the ability to log in and register for classes will be yours.

NOTE: 
Most classes are year long. 
Students are required to register and pay in the fall for classes and then re-renroll and make final course payment for spring semester to complete the year long course.

Tuition Fees:

  • Fees listed are per class per student per semester
  • Note that most classes are year long thus will require two payments. 

Copy of your check or Paypal receipt is your personal record of payment. WEST DOES NOT provide receipts.

Payment Options:

OPTION 1

Payment by Pay-Pal in full at time of on-line registration.  

  • WEST is under the umbrella of the Wings Homeschool Coop 501c3 therefore, all PayPal transactions will appear from Wings.  

OPTION 2

Payment by check in full at time of on-line registration.

  • One check is written out to WEST with student/s name/s and class/es in memo line or attached note.
  • Check must be received within 72 hours of class registration or student/s will be deleted from class/es registered for.
  • Checks written to WEST for registration and/or tuition payments can be deposited at any time. 
    If you need to make different arrangements, please contact 
    registrar.west@gmail.com or billing.west@gmail.com 
  • All registration and/or tuition payments made with cash will require coordination with the WEST Treasurer at billing.west@gmail.com
    All cash payments must be made in person by an adult (not a student) to the WEST Treasurer.
    A signature is needed by the paying adult on the WEST Cash Payment Form for record keeping purposes.

Mail checks to:  223 Cherrrywood Ave NW St Michael Mn 55376

OPTION 3

Partial payment with check of $100 per student per class per semester will hold your place in a class.

  • If you would like to make a partial payment of $100 per class through PayPal, please contact the WEST registrar at registrar.west@gmail.com
  • One check is written out to WEST with student/s name/s and class/es in memo line or attached note.
  • Check must be received within 72 hours of class registration or student/s will be deleted from class/es registered for.
  • Checks written to WEST for registration and/or tuition payments can be deposited at any time. 
    If you need to make different arrangements, please contact 
    registrar.west@gmail.com or billing.west@gmail.com 
  • All registration and/or tuition payments made with cash will require coordination with the WEST Treasurer at billing.west@gmail.com
    All cash payments must be made in person by an adult (not a student) to the WEST Treasurer.
    A signature is needed by the paying adult on the WEST Cash Payment Form for record keeping purposes.
  • The remaining balance is due three weeks prior to the beginning of each semester
  • Students will not be able to attend class until all tuition monies have been received.

Wait Lists:

  • If your student is on a wait list, no payment is required at time of registration.
  • If paying with check, don't include amount of wait list class tuition in check.
  • To avoid wait list payment if using on-line payment:
    Add to cart all classes except the wait list class then pay via Paypal.
    Next, log back in to register for classes, register for wait list class, and make no payment for that class.

Cancellations

  • Students who cancel before classes begin will receive a partial refund unless the class is cancelled by WEST.
  • See below for further details

Materials 

  • Please see each individual class description for instructions regarding necessary materials.

Do I get money back if I withdraw my student?

General Registration up to Late Registration Date:

  1. One time annual registration fee of $45 is non-refundable
  2. $25 fee per class dropped - Registrar will remove student/s from course upon request of family

Late Registration and Before Classes Begin:

  1. One time annual registration fee of $45 is non-refundable
  2. $80 non-refundable fee per class dropped - Registrar will remove student/s from course upon request of family

Withdrawing After Classes Begin:

For any registered student withdrawing from a class within 24 hours after the second day of classes of any given semester:

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com
  2. A refund check will be mailed for $50

Withdrawal later than 24 hours after the second day of classes requires no refund.

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com

Late Enrollment: New students will be accepted if space is available and if the tutor approves. There is a $10.00 late fee per class being registered for.


Class Sizes: Please note that a minimum and maximum class size has been set. Therefore, your quick enrollment in a class will help ensure that the class is offered and/or that there is room for your student before the class reaches its maximum limit.


May I Register the First Day of Classes?

Yes. Any first day walk-ins are welcome! Walk-ins will complete registration forms and payments. However, students will attend classes the second week due to administrative processing and tutor notification.