Registration, Enrollment, Payment, & Withdrawal Policies

MEMBERSHIP TO WEST

Request membership on homepage of WEST website.
Next, complete the on-line registration form with on-line payment or check.

There is a $55 annual registration fee that is a one-time payment per year per family that helps cover the costs of rent, communication, administration, legal and insurance fees.

If paying by check, complete on-line process and mail in $55 written out to WEST.
Registration/membership will be authorized after check is received at which time the ability to log in and register for classes will be yours.

TUITION FEES & PAYMENT OPTIONS

Copy of your check or Paypal receipt is your personal record of payment. WEST DOES NOT provide receipts.
Wings Homeschool Group (not WEST) will show on your statement as payment for your membership/class registration.

OPTION 1: Full Year Courses (Payable with check or PayPal)

Fall Semester Deposit
- First Payment - 25% per class due upon registration or pay in full

NOTE:

Registration is complete after payment is made
Registration is released after 72 hours, if payment not submitted

Remaining payments for a Full Year Course are divided into 3 equal payments due:
- Second Payment - August 20
- Third Payment - December 1
- Fourth Payment - January 5

OPTION 2: Half Year Courses (Fall OR Spring Semester)

Fall Semester ONLY courses (registration opens First Wednesday in June)

Fall Semester Deposit
- First Payment - 50% per class due upon registration or pay in full

NOTE:

Registration is complete after payment is made
Registration is released after 72 hours, if payment not submitted

Remaining payment is due on August 20

Spring Semester ONLY courses (registration opens First Wednesday in June and remains open until class is full)

Spring Semester Deposit
- First Payment - 50% per class due upon registration or pay in full

NOTE:

Registration is complete after payment is made
Registration is released after 72 hours, if payment not submitted

Remaining payment is due January 5

LATE PAYMENTS

All late payments will incur a $25 late fee
Students will NOT be able to attend ANY WEST CLASS if payment schedule listed below is not followed (unless approval from WEST Team)

Due Dates: MARK YOUR CALENDARS - If any date is missed, a late fee is applied, unless prior arrangements have been made

August 20
December 1
January 5

NOTE: Payment plans available

CHECKS/CASH PAYMENTS

Write one check out to WEST with student/s name/s and class/es in memo line (or attached note).
Check must be received within 72 hours of class registration or student/s will be deleted from class/es registered for.
Checks written to WEST for registration and/or tuition payments can be deposited at any time.
- If you need to make different arrangements, please contact [email protected] or [email protected]
Cash payments for registration and/or tuition will require coordination with the WEST Treasurer at [email protected]
Cash payments must be made in person by an adult (not a student) to the WEST Treasurer. A signature is needed by the paying adult on the WEST Cash Payment Form for record keeping purposes.
NOTE: Payment plans available at any point in school year
Mail checks to: WEST | 12271 73rd Street Northeast | Otsego, MN 55330

PSEO PAYMENTS

Full payment expected upon registration for all PSEO courses.
$25 non-refundable administrative fee paid to WEST per semester per student
$5 processing fee per credit per semester paid to WEST
- For example: A 1 credit course would cost $5, a 2 credit course would cost $10, a 3 credit course would cost $15 plus the $25 adminstrative fee
- This $5/credit fee is non-refundable. Should WEST cancel a class, the $5/credit will be refunded.

Students will NOT be able to attend ANY WEST CLASS if payment schedule listed above is not followed (unless approval from WEST Team)

Wait Lists:

If your student is on a wait list, no payment is required at time of registration.

Cancellations

Students who cancel before classes begin will receive a partial refund unless the class is cancelled by WEST.
See below for further details

Materials

Please see each individual class description for instructions regarding necessary materials.

DO I GET MONEY BACK IF I WITHDRAW MY STUDENT?

Withdrawl up to August 15

One time annual registration fee of $55 is non-refundable
$25 fee per class dropped - Registrar will remove student/s from course upon request of family

Withdrawl August 16 up to First Day of Classes

One time annual registration fee of $55 is non-refundable
$80 fee per class dropped - Registrar will remove student/s from course upon request of family

WITHDRAWING AFTER CLASSES BEGIN

YEAR-LONG Classes:
For any registered student withdrawing from a year-long class within 24 hours after the second day of classes:

Written notification to WEST is required (email is fine) [email protected]
A refund check will be mailed for $50 - Registrar will remove student/s from course upon request of family [email protected]

Withdrawal later than 24 hours after the second day of classes requires no refund

Written notification to WEST is required (email is fine) [email protected]
Written notification to appropriate tutor is required (email is fine)

ONE SEMESTER ONLY Classes:
For any registered student withdrawing from a one semester class within 24 hours after the second day of classes:

Written notification to WEST is required (email is fine) [email protected]
A refund check will be mailed for $50 - Registrar will remove student/s from course upon request of family [email protected]

Withdrawal later than 24 hours after the second day of classes in a one semester class requires no refund

Written notification to WEST is required (email is fine) [email protected]
Written notification to appropriate tutor is required (email is fine)

Enrollment After Classes Begin: New students will be accepted if space is available and if the tutor approves.

Class Sizes: Please note that a minimum and maximum class size has been set. Therefore, your quick enrollment in a class will help ensure that the class is offered and/or that there is room for your student before the class reaches its maximum limit.

MAY I REGISTER THE FIRST DAY OF CLASSES?

Yes. Any first day walk-ins are welcome! Walk-ins will complete registration forms and payments. However, students will attend classes the second week due to administrative processing and tutor notification.