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Registration and Enrollment Policies

MEMBERSHIP TO WEST

  • Request membership on homepage of WEST website. 
  • Next, complete the on-line registration form with on-line payment or check.

There is a $50 annual registration fee that is a one-time payment per year per family that helps cover the costs of rent, communication, administration, legal and insurance fees.

  • If paying by check, complete on-line process and mail in $50 written out to WEST. 
  • Registration/membership will be authorized after check is received at which time the ability to log in and register for classes will be yours.

TUITION FEES & PAYMENT OPTIONS

Copy of your check or Paypal receipt is your personal record of payment. WEST DOES NOT provide receipts.
Wings Homeschool Group (not WEST) will show on your statement as payment for your membership/class registration.

OPTION 1:  Full Year Courses (Payable with check or PayPal)

  • Fall Semester Deposit
    • First Payment - 25% per class due upon registration or pay in full
  • Remaining payments for a Full Year Course are divided into 3 equal payments due:
    • Second Payment - August 20th
    • Third Payment  - December 1st
    • Fourth Payment - 7 days before the start of Spring Semester (January 1, 2020)

OPTION 2:  Half Year Courses (Fall OR Spring Semester)

Fall Semester ONLY courses (registration opens June 5)

  • Fall Semester Deposit
    • First Payment - 50% per class due upon registration or pay in full
  • Remaining payment is due on August 20th

Spring Semester ONLY courses (registration opens November 14)

  • Spring Semester Deposit
    • First Payment - 50% per class due upon registration or pay in full 
  • Remaining payment is due 7 days before the start of Spring Semester (January 1, 2020)

LATE PAYMENTS

All late payments will incur a $25 late fee
Students will NOT be able to attend ANY WEST CLASS if payment schedule listed below is not followed (unless approval from WEST Team)

Due Dates:  MARK YOUR CALENDARS - If any date is missed, a late fee is applied, unless prior arrangements have been made

  1. August 20
  2. December 1
  3. 7 days before the start of Spring Semester (January 1, 2020)

NOTE: Payment plans available 

CHECKS/CASH PAYMENTS

  • Write one check out to WEST with student/s name/s and class/es in memo line (or attached note).
  • Check must be received within 72 hours of class registration or student/s will be deleted from class/es registered for.
  • Checks written to WEST for registration and/or tuition payments can be deposited at any time. 
    • If you need to make different arrangements, please contact registrar.west@gmail.com or billing.west@gmail.com 
  • Cash payments for registration and/or tuition will require coordination with the WEST Treasurer at billing.west@gmail.com. 
  • Cash payments must be made in person by an adult (not a student) to the WEST Treasurer. A signature is needed by the paying adult on the WEST Cash Payment Form for record keeping purposes.
  • NOTE: Payment plans available at any point in school year
  • Mail checks to:  WEST  |  4512 - 104th Ave N  |  Brooklyn Park, MN 55443

PSEO PAYMENTS

  • Full payment expected upon registration for all PSEO courses.
  • $20 non-refundable administrative fee paid to WEST per semester per student
  •  $5 processing fee per credit per semester paid to WEST 
    • For example:  A 1 credit course would cost $5, a 2 credit course would cost $10, a 3 credit course would cost $15 plus the $20 adminstrative fee
    • This $5/credit fee is non-refundable. Should WEST cancel a class, the $5/credit will be refunded.

Students will NOT be able to attend ANY WEST CLASS if payment schedule listed above is not followed (unless approval from WEST Team)


Wait Lists:

  • If your student is on a wait list, no payment is required at time of registration.

Cancellations

  • Students who cancel before classes begin will receive a partial refund unless the class is cancelled by WEST.
  • See below for further details

Materials 

  • Please see each individual class description for instructions regarding necessary materials.

Do I get money back if I withdraw my student?

General Registration up to Late Registration Date (First Wednesday in June - August 15 for Fall Semester & November 15 - December 15 for Spring Semester)

  1. One time annual registration fee of $50 is non-refundable
  2. $25 fee per class dropped - Registrar will remove student/s from course upon request of family

Late Registration and Before Classes Begin (begins August 16 for Fall Semester & December 16 for Spring Semester)

  1. One time annual registration fee of $45 is non-refundable
  2. $80 non-refundable fee per class dropped - Registrar will remove student/s from course upon request of family

WITHDRAWING AFTER CLASSES BEGIN

YEAR-LONG Classes:
For any registered student withdrawing from a year-long class within 24 hours after the second day of classes of fall semester:

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com
  2. A refund check will be mailed for $50 - Registrar will remove student/s from course upon request of family registrar.west@gmail.com

Withdrawal later than 24 hours after the second day of classes in fall semester requires no refund

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com
  2. Written notification to appropriate tutor is required (email is fine)

SPRING SEMESTER ONLY Classes:
For any registered student withdrawing from a spring semester class within 24 hours after the second day of classes of spring semester:

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com
  2. A refund check will be mailed for $50 - Registrar will remove student/s from course upon request of family registrar.west@gmail.com

Withdrawal later than 24 hours after the second day of classes in spring semester requires no refund

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com
  2. Written notification to appropriate tutor is required (email is fine)

Late Enrollment: New students will be accepted if space is available and if the tutor approves. There is a $10.00 late fee per class being registered for.


Class Sizes: Please note that a minimum and maximum class size has been set. Therefore, your quick enrollment in a class will help ensure that the class is offered and/or that there is room for your student before the class reaches its maximum limit.


May I Register the First Day of Classes?

Yes. Any first day walk-ins are welcome! Walk-ins will complete registration forms and payments. However, students will attend classes the second week due to administrative processing and tutor notification.