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Registration and Enrollment Policies

 

MEMBERSHIP TO WEST

  • Request membership on homepage of WEST website. 
  • Next, complete the on-line registration form with on-line payment or check.

There is a $45 annual registration fee that is a one-time payment per year per family that helps cover the costs of rent, communication, administration, legal and insurance fees.

  • If paying by check, complete on-line process and mail in $45 written out to WEST. 
  • Registration/membership will be authorized after check is received at which time the ability to log in and register for classes will be yours.

TUITION FEES & PAYMENT OPTIONS

Copy of your check or Paypal receipt is your personal record of payment. WEST DOES NOT provide receipts.

OPTION 1:  Full Year Courses (Payable with check or PayPal)

  • Fall Semester Deposit
    • First Payment - 25% per class due upon registration or pay in full
  • Remaining payments for a Full Year Course are divided into 3 equal payments due:
    • Second Payment - August 20th
    • Third Payment  - December 1st
    • Fourth Payment - 7 days before the start of Spring Semester (January 1, 2019)

OPTION 2:  Half Year Courses (Fall OR Spring Semester)

Fall Semester ONLY courses (registration opens June 6th)

  • Fall Semester Deposit
    • First Payment - 50% per class due upon registration or pay in full
  • Remaining payment is due on August 20th

Spring Semester ONLY courses (registration opens November 14th)

  • Spring Semester Deposit
    • First Payment - 50% per class due upon registration or pay in full 
  • Remaining payment is due 7 days before the start of Spring Semester (January 1, 2019)

LATE PAYMENTS

All late payments will incur a $25 late fee
Students will NOT be able to attend ANY WEST CLASS if payment schedule listed below is not followed (unless approval from WEST Team)

Due Dates:  MARK YOUR CALENDARS - If any date is missed, a late fee is applied, unless prior arrangements have been made

  1. August 20th
  2. December 1st
  3. 7 days before the start of Spring Semester (January 1, 2019)

NOTE: Payment plans available 

CHECKS/CASH PAYMENTS

  • Write one check out to WEST with student/s name/s and class/es in memo line (or attached note).
  • Check must be received within 72 hours of class registration or student/s will be deleted from class/es registered for.
  • Checks written to WEST for registration and/or tuition payments can be deposited at any time. 
    • If you need to make different arrangements, please contact registrar.west@gmail.com or billing.west@gmail.com 
  • Cash payments for registration and/or tuition will require coordination with the WEST Treasurer at billing.west@gmail.com. 
  • Cash payments must be made in person by an adult (not a student) to the WEST Treasurer. A signature is needed by the paying adult on the WEST Cash Payment Form for record keeping purposes.
  • NOTE: Payment plans available at any point in school year
  • Mail checks to: 223 Cherrywood Ave NW, St. Michael, MN 55376

PSEO PAYMENTS

  • Full payment expected upon registration for all PSEO courses.
  • $20 non-refundable administrative fee paid to WEST per semester per student
  •  $5 processing fee per credit per semester paid to WEST 
    • For example:  A 1 credit course would cost $5, a 2 credit course would cost $10, a 3 credit course would cost $15 plus the $20 adminstrative fee
    • This $5/credit fee is non-refundable. Should WEST cancel a class, the $5/credit will be refunded.

Students will NOT be able to attend ANY WEST CLASS if payment schedule listed above is not followed (unless approval from WEST Team)


 

Wait Lists:

  • If your student is on a wait list, no payment is required at time of registration.

Cancellations

  • Students who cancel before classes begin will receive a partial refund unless the class is cancelled by WEST.
  • See below for further details

Materials 

  • Please see each individual class description for instructions regarding necessary materials.

Do I get money back if I withdraw my student?

General Registration up to Late Registration Date (June 6-August 15 for Fall Semester & November 14-December 15 for Spring Semester)

  1. One time annual registration fee of $45 is non-refundable
  2. $25 fee per class dropped - Registrar will remove student/s from course upon request of family

Late Registration and Before Classes Begin (begins August 16 for Fall Semester & December 16 for Spring Semester)

  1. One time annual registration fee of $45 is non-refundable
  2. $80 non-refundable fee per class dropped - Registrar will remove student/s from course upon request of family

Withdrawing After Classes Begin:

For any registered student withdrawing from a class within 24 hours after the second day of classes of any given semester:

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com
  2. A refund check will be mailed for $50

Withdrawal later than 24 hours after the second day of classes requires no refund.

  1. Written notification to WEST is required (email is fine) registrar.west@gmail.com

Late Enrollment: New students will be accepted if space is available and if the tutor approves. There is a $10.00 late fee per class being registered for.


Class Sizes: Please note that a minimum and maximum class size has been set. Therefore, your quick enrollment in a class will help ensure that the class is offered and/or that there is room for your student before the class reaches its maximum limit.


May I Register the First Day of Classes?

Yes. Any first day walk-ins are welcome! Walk-ins will complete registration forms and payments. However, students will attend classes the second week due to administrative processing and tutor notification.