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Record Keeping/ Transcripts

A helpful LINK to help you with planning records and transcripts for High School.

Record Keeping

Keep Lists of:

Curriculum Classes
Activities Awards
Books Read Field Trips
Volunteer Opportunities Social Functions
Occupational Education (Work)  

Have a Plan


  • Your goals
  • MA law requirements
  • Public school course
  • College admission requirements
  • Student’s goals
  • Must meet MA requirements
  • You do not have to meet public school requirements
  • Work toward goals and/or college requirements

You can give High School Credit for: 

  • Any class or curriculum completed that is high school level at any age OR any class or curriculum that a high school age student completes.
    • Look in catalog, textbook, website, age of participants.
    • Any remedial or primary class taken by a high school student.


These items are Necessary:

  • Transcript title
  • The word Official
  • Student name
  • Gender
  • Date of birth
  • Parent names
  • Name of school
  • Address of school
  • Name of courses
  • Graduation date

These items are Important:

  • Credits
  • Grades
  • Grading System/ Scale
  • Completion date
  • GPA
  • Class rank
  • SAT/ACT Scores
  • Activities
  • Awards
  • Honors/College

*Every transcript is different

*Transcripts change every year

*Gear transcript for college

*Transcript grades are forever

*Use Academic terms for class titles

*You can teach the same subject – but use a different name

*Do not put on Drivers Ed. on your transcripts

*Combine opportunities=class

*Expertise not required

*Honors/AP/CLEP/Test=1 cr.

*More hours might still be 1 cr.

*Hours vs. credits- plays/sports

*5-6 College cr.=1 HS cr.


*Continuous activities



1 credit
120-180 hours
1 hour 4-5 days a week
1 hour=40-60 minutes
36 weeks
1/2 credit
60-90 hours
1 hour 2-3 days a week
30 minutes 5 days a week

*Many different grading systems

*Many ways to evaluate beyond tests

*Parent gives a final honest grade

*Grades vs./= comprehensive tests


*Redo subjects/add further study

Common Grading Scales

93-100% A
90-92% A-
87-89% B+
83-86% B

93-100% A
85-92% B
75-84% C

90-100% A
80-89% B
70-79% C

4.0 A
3.0 B
2.0 C

Grade Point Average

Class credit value - ex. 1 credit
Grade from grading scale – 3.0 grade
Grade x Credit=grade points
3.0x1 credit=3.0 grade points
  1. Calculate grade points for each class
  2. Add ALL grade points together
  3. All grade points divided by TOTAL number of CREDITS
  4. GPA

Course Descriptions

  • Descriptive paragraph about class
  • Educational materials
  • Supplements
  • Explain how grade achieved
  • Grade achieved

**Use curriculum,-co-op descriptions, online, catalogs, product reviews, table of contents, homeschool books to help you write your Course Descriptions.

**Do Not Plagiarize


Setting the Records Straight: How to Craft Homeschool Transcripts and Course Descriptions for College Admission and Scholarships

By Lee Binz


*By far, Lee Binz is the most researched simple, usable and informative author-love, love, love!

HSLDA /Homeschooling Thru High School

*Digestible nuggets of information

Homeschooled & Headed for College

By Denise Boiko

  • Very thorough, thick and overwhelming.

The High School Handbook

By Mary Schofield

Many websites, articles, seminars and webinars.