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Instructions for Grace School Class registrations

IMPORTANT - Please read entirely before registering.  

Please be certain to read the notes about class ages in item #2 - Register for classes.  

1) BEFORE REGISTERING MEMBERSHIP AND GCE FEES MUST BE PAID:

Before registering for classes, you must be a paid Member and pay Grace School Fees.  You may pay via PayPal or you may submit a check payable to Grace Christian Educators. Mail it to GCE c/o Kelli Long, 751 NW Barbara Ln, Burleson, TX 76028.  For instructions or questions about how to pay these fees, please click the payment instructions link at the top of the screen.

IMPORTANT FEE REMINDER:  Members who plan to register for Grace School classes need to ensure their member fee, administrative fee, and facility fee are paid in order for your registration portal to open. These must be processed within at least 24-48 hours before registration portals will opened. We can not open registration on the same day payments are received. 

If you have not received and paid the membership fee invoice and the GCE fee invoice, you will not be able to register for classes.  Please email Treasurer or Director ASAP as the portal cannot be opened until we bill this to your account and it is paid.  Note:  We determine which families to bill from your class selection option at the bottom of your user profile.  If you change this after we billed Grace school fees, you will need to let us know so we issue your invoice individually.

2) REGISTER FOR CLASSES

When registering for Grace School Classes, click on the desired class in the class schedule. That will open a description page of the class with a link to the teacher's bio, the roster, and pertinent class information.  Check the box next to the names of each of your children that will be taking that class and click the "REGISTER" button.  Do this for all classes, for all of your children, for all hours they will be taking. 

*IMPORTANT - REGARDING AGES - You are responsible to register your children for classes that are in their age range (based on their age as of September 1, for the fall semester, and January 1, for the spring semester.  If your child is not in the proper age bracket, they will be removed from the roster of the affected classes.  GCE will not place them in an alternate class for you.  This could result in a lack of space for your child's alternate choices, therefore please be sure to look at ages for each child when registering.  This is important to be fair, as even if your child is only a day or two away, it is likely that another family has the same situation, and would enroll their child, too, if given the option.  Therefore in order to be fair, please ensure this is followed. 

WE DO ALLOW AN EXCEPTION ONLY FOR NON-PE / PHYSICAL CLASSES TO ENROLL IN A CLASS BY GOING DOWN ONE YEAR.  This means that if a child is one year younger than the minimum age, we do not permit enrollment.  However if they are one year older than the maximum age, we do permit enrollment.  THIS RULE DOES NOT APPLY TO ANY PE / TUMBLING / PHYSICAL ACTIVITY CLASSES, for the safety of all involved.

Example:  If the child is 12, on 9/2, they may NOT enroll in a class that is listed for 12-18, in the fall.  The child may enroll in the spring.  However, if a child is 12, on 8/31, and wants to remain in the 9-11 age group for a class, he/she is permitted to enroll in that age group, with exception of physical activity classes.  

This applies to all age groups (4-5, 6-8, etc.).  The teachers make every attempt to provide class material that is suitable for the age group listed, and keep the activities fun, engaging, and safe.  

PLEASE BE UNDERSTANDING OF THIS POLICY, IN ORDER THAT THERE IS SPACE FOR ALL CHILDREN IN THE SAME GROUP.

3) CONFIRM REGISTRATION

When you have completed registering for all the classes you wish to take you may click on "VIEW CLASS REGISTRATION SUMMARY" again and see the total amount due for all of your classes. At this point you may pay any teachers who accept PayPal, or other online payment, and/or you may bring cash to Orientation Night to pay your teachers. Any families who have not paid teachers by the end of Orientation Night will be removed from those rosters and kids on the WAIT LIST will be placed in the roster.

4) WAIT LIST

If a desired class is full you may place your child in the wait list of that class. If, on orientation night a student doesn't pay their fees, that student will be removed from the roster and students on the wait list will be offered the spot in the order of registration. If you are putting your child on a wait list and choose to enroll them in another class during the same hour, please let the teacher know that you are waiting for another class, in the event that class has an opening.  Then, if your child will not be in their class, please let them know immediately, so they can be removed to make room for other students and so supplies on not purchased on their behalf.  Each teacher is privately contacted and you should consult with them regarding their fees and policies regarding refunds.

5) CANCELLATION OF REGISTRATION

If you wish to remove your child from a class you simply click the "VIEW CLASS REGISTRATION SUMMARY" and check the white box under "Remove" for each class/child you wish to un-enroll then click the large REMOVE button to complete the transaction. 

6) TEACHERS ENROLLING YOUR CHILD IN YOUR CLASS

When enrolling your own child in a class you are teaching, follow all the above instructions. Then on Orientation Night mark yourself as paid.