Money Policies To Publications / Articles - Money Policies

Posted 8/15/23

**If you need to make financial arrangements to pay cash/check or to pay at a later date, you must contact the Treasurer at treasurer@redwoodhcc.org before payment deadline. Other arrangements cannot be made after the payment deadline.

 

Payment for Co-ops (Tues Co-op and GAB Co-op)

• Payment in full is due upon receipt of invoice. All members should register for classes and waitlists as desired. Once all the classes are organized and each child has been assigned to the proper class, members will recive an emailed invoice and be prompted on Slack for payment. 
• A typical registration and payment schedule occurs in one week: Mon-Weds is registration/application, Thurs is the behind the scenes edits/changes, Friday invoices are sent and payment is due upon receipt. 
• If payment is not received within two weeks of the invoice and there is a waitlist, your child will be removed from the roster and the spot will be offered to someone on the waitlist. If there is no waitlist and payment is not received within three weeks of the invoice, your child will be removed from the roster.

Payment for Field Trips

• Payment is due upon sign up unless the field trip specifies otherwise. If payment is not received by the sign up deadline, your name will be removed from the list. 

Refund Policy

• Membership and Homeschool Event fees are nonrefundable.
• Refunds for GAB Co-op and Tuesday Co-op are available if the registration is cancelled within the current registration window. No refunds will be available once registration has closed.
• See the full Classes Program policies, including the refund policy, below.
• Refunds for field trips are only available if the trip is cancelled by the venue or Redwoods. If a family is unable to attend once the fee has been paid and the registration/payment deadline has passed, the family can work out a transfer of registration for the trip with another family that would like to attend. The field trip coordinator must be advised of the transfer in registration before the field trip takes place.

Reimbursements

• Co-op teachers may receive reimbursements for purchases for class materials/supplies. Please stay with in your pre-approved budget for the class.
• For reimbursements please submit the form below within two weeks of the purchase.
• All reimbursments will be completed on the first of each month, any reimbursements submitted after the first will wait till the following month.
• CLICK HERE for the reimbursement form.

 

 

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Classes Program Money Policies

Class fees vary depending on the category and subject of the class.

Typically, when broken down by each meeting date, class fees range between $8–$15 per class meeting.

• Enrichment classes start at $110
• Elective classes start at $135
• Core classes start at $160

If a class requires additional materials (for example: art supplies, science lab supplies, gym equipment, special materials, etc.), the class fee may be higher.

 

Registration Timeline & Financial Commitment

Our classes are taught by instructors who prepare lessons, plan materials, and often purchase supplies based on their class rosters. Decisions about whether a class will run are also made based on registration numbers.

For these reasons, the regular registration deadline is when most planning decisions are made, and the late registration deadline is when class rosters are finalized. After this point, instructors are actively preparing for the semester and the program budget has been set.

Please register thoughtfully. Each class registration reserves a seat and affects instructor preparation, supply purchases, and whether a class is able to run. We finalize classes and budgets based on registration at the regular registration deadline.

Members may log in to view the specific dates for each semester on the calendar.

 

Registration Deadlines

Regular Registration Deadline
The Friday six weeks before classes begin.

• Classes may be added, dropped, or changed freely before this deadline.
• Registration numbers at this point determine whether a class will run.
• 50% of all class fees are due

Late Registration Period
Between the regular registration deadline and the late registration deadline:

• Registration may still be available if space allows.
• A $15 late fee per class will be added.
• Some classes may no longer be available if they have filled or been canceled.

Late Registration Deadline
The Friday three weeks before classes begin.

• Final day to register for classes.
• Final day to make schedule changes.
• After this deadline, class rosters are considered final so instructors can prepare and the program can operate as planned.

 

Payment Schedule

Class fees are paid in three installments.

• Friday six weeks before classes, at the regular registration deadline – 50% of all class fees are due
• Friday of the first week of classes – 25% of all class fees are due
• Friday of the fourth week of classes – the final 25% of all class fees are due

Members may log in to view the exact payment dates on the calendar.

 

Withdrawal Policy

Registering for a class reserves a seat and begins a financial commitment to that class according to the timeline below, whether or not payment has already been made.

• Before the regular registration deadline (six weeks before classes begin): No financial commitment
• After the regular registration deadline but before the late registration deadline (three weeks before classes begin): 25% financial commitment
• After the late registration deadline through the end of the fourth week of classes: 50% financial commitment
• After the fourth week of classes: Full class fee commitment