GRACE Co-op Fall 2022 Term Dates & Deadlines
Co-op Planning and Registration: Our Planning and Registration is a 2-phase process that all attendees must participate in. The first phase (called Family Pre-registration below) is when we collect the list of classes that are going to be offered from you, the parent. The co-op coordinators will then assemble all classes into a schedule and post it online. In phase 2 (called Priority Registration and Registration for all students - below) the students are able to register for the classes they wish to attend. ONLY families who participated in Phase 1 (which is the building of our co-op schedule either by offering a class or qualifying for a teaching exemption) will be able to participate in Phase 2 -- student registration for classes.
Be thinking... about what class you want to teach. Remember, if you have participated in co-ops before, you will not be able to register your children for classes unless you have signed up to teach a class (unless you have a baby UNDER 1 years old or if this is your first term attending co-ops.) Again this term we are offering the Teacher Opt-Out Program that does come with a financial cost (see Fees and Costs), but will also exempt you from the teaching requirement. Our goal and passion is to get all co-op moms excited about sharing something they are already good at or interested in learning.
Note: If you don't have your infants on your member profile, then I don't know that you need special consideration for your helper assignments and nursery availability, please make sure your infants are registered in a class -nursery or attending with mom, you can always change it later, but they MUST be registered for one of these all 3 periods.
Planning and Registration Schedule:
August 5th, Friday @9pm : Family Pre-Registration OPENS -- LOG IN TO REGISTER, under Grace Co-op Tab. Invoices for the 2022-2023 school year will also be posted to your account by this date. If you need help with your invoice or have questions, please contact Melissa Wolchok, our treasurer, at 352-302-0404.
(If you are not a new member and are a returning member who has previously been a member of our group, you are required to pay your membership fee and have all other fees and documents up to date before being able to pre-register. You will also have to sign up for your yearly event/fieldtrip that you are required to plan or help with or pay the opt out fee for this. Please find that under the events tab on our website. If you need help or questions about this, please contact our Events Coordinator, Shana Mahler, at 407-803-3729.
New members have a different day these are due, see below.)
August 11th, Thursday, 6:00-8:00pm, Fall Co-op Kick Off Meeting @ Citrus Missionary Baptist Church in Inverness : We will be ramping up for our fall semester, reviewing handbook updates and voting on new board member positions. This meeting is mandatory for current members as we need a quorum to vote. This meeting is also for non-member homeschoolers to come learn about our group and get information on how to join.
August 12th, Friday @ 9pm: Family Pre-Registration CLOSES: This is the LAST DAY to sign up to attend co-ops! If you are exempt from teaching (new member, have a baby under 1) then click "exempt" on the registration form. As you know, if you are not exempt, you are required to teach a class in order for your children to participate in Co-ops. To make sure everyone at co-ops knows what is required of teachers, leaders and students, all co-op participants will have an online handbook they will need to view and certify they have read before submitting the Family Pre-registration form. If you are new and have questions about this, please don't hesitate to call or text Becca White at 352-634-4195 or Donielle Wilburn at 352-697-5383.
August 13th-16th, Saturday-Tuesday: Admin Work Days, co-op team will be reviewing the classes and special request that were submitted to make the schedule and post it online.
August 16th, Tuesday @ 9pm: Class schedule posted to teachers only for review. Teachers review schedule for mistakes and notify us by Wednesday, 17th @ 6pm if anything needs fixed.
August 17th, Wednesday @9pm :Class Schedule Posted. Parents, this is the time to start going over the classes with your children to see what they want to take this term!
August 18th, Thursday @ 2pm: Priority Registration opens for students of Leaders, Teachers, and those that paid the Teacher Opt Out Fee
August 20th, Saturday @ 2pm: Registration opens for all students (Non teachers and new members can now register their children for classes. New families must pay the CCCHG membership fee and sign all required documents (under your member profile) and sign up for an event to help with before being able to register their children for classes. For questions about registering for classes, please call Becca White at 352-634-4195 or Donielle Wilburn at 352-697-5383. For questions about payments please call Melissa Wolchok at 352-302-0404 . For questions about signing up for an event to help with, please contact Shana Mahler at 407-803-3729.
August 22nd, Monday @ 2pm: Registration closes at 2pm for all students.
August 23nd-26th, Tuesday-Friday: Admin Work Days
August 26th, Friday @ 9pm: Rosters Finalized- Teachers will have an accurate count of students and be able to purchase class supplies/materials. Teachers: We typically have new members join our group after this date and we like to do our best to squeeze them into classes that are not at full capacity. After this date, I will contact you before adding more students to your roster to make sure you are able to purchase materials for them and are able to accept another student.
August 26th, Friday @ 9pm: Helper Assignments Posted - Please reach out to the teacher you are helping (find contact info in member directory) and exchange email addresses and phone numbers to aid in communication throughout the term.
Schedule of Class Days: 11 Week Term
September: ***1st (see below), 8th, 15th, 22nd, 29th
October: (6th- Fall Break, NO CLASSES), 13th, 20th, 27th
November: 3rd, 10th, 17th
Schedule of Class Times:
9:20 - 9:30 Assembly (Prayer and Pledge)
9:30 - 12:30 Classes
12:30 - 12:45 Pack up & exit building - all co-op attendees must be out of building by 12:45 for our cleaning contractor to begin work
12:45 - 3pm Lunch/playgroup at Pavilion
*** September 1st will be our first day of co-op. On the first day of co-op we start off with a mandatory meeting: (FIRST day only) 9am Mandatory Meeting for all students and adults. We will be welcoming the kids to another co-op term and going over classroom rules with them. As we've done the last few terms, there will be the meeting for adults on your free period to meet new members and go over rules and updates, this is mandatory. If you don't get a chance to pay class fees in the morning before the meeting and classes begin, pay them on your free period before or after the mandatory meeting. If you do not pay the class fees and facility fees in cash on the first day by the end of 3rd period, you will be assessed a late fee.
Reminders:
1. All families will have to complete the Family Pre-registration by the deadline posted above, either providing a class to add to the schedule, or qualifying for a teaching exemption by that date. Any families not pre-registering by that date will not be able to register for Co-op Classes.
2. This ship only sails with all hands on deck, and we need YOU! All parents (1 per family) will be required to find a class to teach. New teachers can find another NEW TEACHER buddy to co-teach with for one class period if they don't want to teach alone, and then will be assigned as a helper for another class period by the co-op schedulers. All moms are entitled to have one class period free of official duty. We will be available by phone, email, or immediately following the Kick Off Meeting to help new or unsure teachers find a good class to teach/co-teach, or help you brainstorm. Many of us "veterans" started with apprehension and no experience, and most of us quickly grew to love teaching, and dreaming of what we can teach next term!
3. Program fee (formerly referred to as the Facility Fee) for this term is a flat rate of $30 per family. (See Fees and Costs)
4. You are required to be a paid member of our homeschool group if you wish to attend co-op classes.
5. See GRACE Co-op Handbook for all details.
Please let me know if you have any questions!
Becca White
GRACE Co-op Director, CCCHG Secretary
(352) 634-4195