GRACE Co-op Spring 2023 Term Dates & Deadlines
Co-op Planning and Registration: Our Planning and Registration is a 2-phase process that all attendees must participate in. The first phase (called Family Pre-registration below) is when we collect the list of classes that are going to be offered from you, the parent. The co-op coordinators will then assemble all classes into a schedule and post it online. In phase 2 (called Priority Registration and Registration for all students - below) the students are able to register for the classes they wish to attend. ONLY families who participated in Phase 1 (which is the building of our co-op schedule either by offering a class or qualifying for a teaching exemption) will be able to participate in Phase 2 -- student registration for classes.
Be thinking... about what class you want to teach. Remember, if you have participated in co-ops before, you will not be able to register your children for classes unless you have signed up to teach a class (unless you have a baby UNDER 1 years old or if this is your first term attending co-ops.) Again this term we are offering the Teacher Opt-Out Program that does come with a financial cost (see Fees and Costs), but will also exempt you from the teaching requirement. Our goal and passion is to get all co-op moms excited about sharing something they are already good at or interested in learning.
Note: If you don't have your infants on your member profile, then I don't know that you need special consideration for your helper assignments and nursery availability, please make sure your infants are registered in a class -nursery or attending with mom, you can always change it later, but they MUST be registered for one of these all 3 periods.
Planning and Registration Schedule:
December 14th, Wednesday @9am : Family Pre-Registration OPENS -- LOG IN TO REGISTER, under Grace Co-op Tab.
January 5th, Thursday, 6:00-8:00pm, Spring Co-op Kick Off Meeting @ Citrus Missionary Baptist Church in Inverness : We will be ramping up for our spring semester and talking about what's coming up for our spring term. This meeting is also for non-member homeschoolers to come learn about our group and get information on how to join.
January 6th, Friday @ 9pm: Family Pre-Registration CLOSES: This is the LAST DAY to sign up to attend co-ops! If you are exempt from teaching (new member, have a baby under 1) then click "exempt" on the registration form. As you know, if you are not exempt, you are required to teach a class in order for your children to participate in Co-ops. To make sure everyone at co-ops knows what is required of teachers, leaders and students, all co-op participants will have an online handbook they will need to view and certify they have read before submitting the Family Pre-registration form. If you are new and have questions about this, please don't hesitate to call or text Becca White at 352-634-4195 or Donielle Wilburn at 352-697-5383.
January 7th-11th, Saturday-Wednesday: Admin Work Days, co-op team will be reviewing the classes and special request that were submitted to make the schedule and post it online.
January 12th, Thursday @ 9am: Class schedule posted to teachers only for review. Teachers review schedule for mistakes and notify us by Thursday @ 5pm if anything needs fixed.
January 12th, Thursday @ 6pm: Class Schedule Posted. Parents, this is the time to start going over the classes with your children to see what they want to take this term!
January 13th, Friday @ 10am: Priority Registration opens for students of Leaders, Teachers, and those that paid the Teacher Opt Out Fee
January 14th, Saturday @ 5pm: Registration opens for all students (Non teachers and new members can now register their children for classes. New families must pay the CCCHG membership fee and sign all required documents (under your member profile) and sign up for an event to help with before being able to register their children for classes. For questions about registering for classes, please call Becca White at 352-634-4195 or Donielle Wilburn at 352-697-5383. For questions about payments please call Melissa Wolchok at 352-302-0404 . For questions about signing up for an event to help with, please contact Shana Mahler at 407-803-3729.
January 16th, Monday @ noon: Registration closes at noon for all students.
January 16th-19th, Monday- Thursday: Admin Work Days
January 19th, Thursday @ 9pm: Rosters Finalized- Teachers will have an accurate count of students and be able to purchase class supplies/materials. Teachers: We typically have new members join our group after this date and we like to do our best to squeeze them into classes that are not at full capacity. After this date, I will contact you before adding more students to your roster to make sure you are able to purchase materials for them and are able to accept another student.
January 23rd, Monday @ 9pm: Helper Assignments Posted - Please reach out to the teacher you are helping (find contact info in member directory) and exchange email addresses and phone numbers to aid in communication throughout the term.
January 23rd, Monday @9pm: Invoices sent by this date. We do not pay these fees online. You will receive an invoice via email with the total amount you will owe on January 26th and will need to bring that IN CASH on the 26th. If you need a total earlier than this date, you simply go into your registrations and look at the class fees for the classes that you signed your children up for and add those together, plus add on to that total our $30 program fee. If you signed up for breakfast and coffee bar, don't forget to include those fees as well.
If you need help with your invoice or have questions, please contact Melissa Wolchok, our treasurer, at 352-302-0404.
January 26th, Thursday, @10am-12pm: No co-op classes this day. However, it is mandatory that you come up to Cornerstone and pay your class fees to our Treasurer anytime between 10am to 12pm on this date. If you do not pay at this date and time, it will count as a missed day towards our attendance policy and will also result in a late fee. This is to help streamline things for our treasurer, so we want to thank you in advance for your understanding! This is also the day of our Annual WInter War Games, which almost everyone usually attends, but participation in this event is not mandatory.
January 26th, Thursday: Annual Winter War Games, this event is a huge hit every year and we are excited to welcome in Jenn and Bobby Tester as our new host for this annual event. More informtion will be posted at a later date, but it usually runs from about 9:30-1pm and lunch is a pot luck.
February 2nd, Thursday: First day of Spring 2023 co-op classes!! Mandatory Welcome Meeting for all students @ 9am where we have our morning assembly.
Schedule of Class Days: 12 Week Term
February: ***2nd (see below), 9th, 16th, 23rd
March: 2nd, 9th, 16th, 23rd, (30th- Spring Break, NO CLASSES)
April: 6th, 13th, 20th, 27th
Schedule of Class Times:
9:20 - 9:30 Assembly (Prayer and Pledge)
9:30 - 12:30 Classes
12:30 - 12:45 Pack up & exit building - all co-op attendees must be out of building by 12:45 for our cleaning contractor to begin work
12:45 - 3pm Lunch/playgroup at Pavilion
*** February 2nd will be our first day of co-op. On the first day of co-op we start off with a mandatory meeting: (FIRST day only) 9am Mandatory Meeting for all students and adults. We will be welcoming the kids to another co-op term and going over classroom rules with them. As we've done the last few terms, there will be the meeting for adults on your free period to meet new members and go over rules and updates, this is mandatory.
Reminders:
1. All families will have to complete the Family Pre-registration by the deadline posted above, either providing a class to add to the schedule, or qualifying for a teaching exemption by that date. Any families not pre-registering by that date will not be able to register for Co-op Classes.
2. This ship only sails with all hands on deck, and we need YOU! All parents (1 per family) will be required to find a class to teach. New teachers can find another NEW TEACHER buddy to co-teach with for one class period if they don't want to teach alone, and then will be assigned as a helper for another class period by the co-op schedulers. All moms are entitled to have one class period free of official duty. We will be available by phone, email, or immediately following the Kick Off Meeting to help new or unsure teachers find a good class to teach/co-teach, or help you brainstorm. Many of us "veterans" started with apprehension and no experience, and most of us quickly grew to love teaching, and dreaming of what we can teach next term!
3. Program fee (formerly referred to as the Facility Fee) for this term is a flat rate of $30 per family. (See Fees and Costs)
4. You are required to be a paid member of our homeschool group if you wish to attend co-op classes.
5. See GRACE Co-op Handbook for all details.
Please let me know if you have any questions!
Becca White
GRACE Co-op Director, CCCHG President
(352) 634-4195