GRACE Co-op Fall 2021 Term Dates & Deadlines
Co-op Planning and Registration: Our Planning and Registration is a 2-phase process that all attendees must participate in. The first phase (called Family Pre-registration below) is when we collect the list of classes that are going to be offered from you, the parent. The co-op coordinators will then assemble all classes into a schedule and post it online. In phase 2 (called Priority Registration and Registration for all students - below) the students are able to register for the classes they wish to attend. ONLY families who participated in Phase 1 (which is the building of our co-op schedule either by offering a class or qualifying for a teaching exemption) will be able to participate in Phase 2 -- student registration for classes.
Be thinking... about what class you want to teach. Remember, if you have participated in co-ops before, you will not be able to register your children for classes unless you have signed up to teach a class (unless you have a baby UNDER 1 years old or if this is your first term attending co-ops.) Again this term we are offering the Teacher Opt-Out Program that does come with a financial cost (see Fees and Costs), but will also exempt you from the teaching requirement. Our goal and passion is to get all co-op moms excited about sharing something they are already good at or interested in learning.
Note: If you don't have your infants on your member profile, then I don't know that you need special consideration for your helper assignments and nursery availability, please make sure your infants are registered in a class -nursery or attending with mom, you can always change it later, but they MUST be registered for one of these all 3 periods.
Planning and Registration Schedule:
July 19th, Monday, 6:30-8:30pm, Co-op Kick Off Meeting @ Citrus Missionary Baptist Church in Inverness : We will be ramping up for our fall semester and brainstorming co-op ideas. Come find out about the few updates and changes that we've made including a few handbook updates, event sign up updates, and first day of co-op changes. This meeting is great for returning teachers to come talk about what they will be offering and for first time teachers to come get some ideas or find someone to co-teach with (first time teachers can co-teach with another first time teacher).
July 21st, Wednesday @9am : Family Pre-Registration OPENS -- LOG IN TO REGISTER, under Grace Co-op Tab
(If you are not a new member and are a returning member who has previously been a member of our group, you are required to pay your membership fee and have all other fees and documents up to date before being able to pre-register. New members have a different day these are due, see below.)
August 4th, Wednesday @ 9pm: Family Pre-Registration CLOSES: This is the LAST DAY to sign up to attend co-ops! If you are exempt from teaching (new member, have a baby under 1) then click "exempt" on the registration form. As you know, if you are not exempt, you are required to teach a class in order for your children to participate in Co-ops. To make sure everyone at co-ops knows what is required of teachers, leaders and students, all co-op participants will have an online handbook they will need to view and certify they have read before submitting the Family Pre-registration form. If you are new and have questions about this, please don't hesitate to call or text Becca White at 352-634-4195.
August 5th-8th, Thursday-Sunday: Admin Work Days
August 9th, [email protected] 9pm: Class Schedule Posted
August 10th, Tuesday @ 11:55am (lunchtime): Priority Registration opens for students of Teachers and Leaders
August 12th, Thursday @ 11:55am (lunchtime): Registration open for all students (Non teachers and new members can now register their children for classes. New families must pay the CCCHG membership fee and sign all required documents (under your member profile) before being able to register their children for classes. Any questions, please call Becca White, Co-op Director, 352-634-4195.
August 14th, Saturday @ 9pm: Registration closes at 9pm for all students.
August 15th- 16, Sunday-Monday: Admin Work Days
August 17th, Tuesday @ 11:55pm: Rosters Finalized- All students should be registered by this date and teachers will have an accurate count of students and be able to purchase class supplies/materials. Teachers: We typically have new members join our group after this date and we like to do our best to squeeze them into classes that are not at full capacity. After this date, I will contact you before adding more students to your roster to make sure you are able to purchase materials for them.
August 19th, Thursday @ 11:55pm: Helper Assignments Posted - Please reach out to the teacher you are helping (find contact info in member directory) and exchange email addresses and phone numbers to aid in communication throughout the term.
Schedule of Class Days: 11 Week Term
September: ***2nd (see below), 9th, 16th, 23rd, 30th
October: 7th, 14th, 21st, (28th-Fall Break, NO Classes)
November: 4th, 11th, 18th ***(Plus Presentation following classes at 1pm, see below)
Schedule of Class Times:
9:20 - 9:30 Assembly (Will give details at Kick Off Meeting)
9:30 - 12:30 Classes
12:30 - 12:45 Pack up & exit building - all co-op attendees must be out of building by 12:45 for our cleaning contractor to begin work
12:45 - 3pm Lunch/playgroup at Pavilion
*** September 2nd (FIRST day only) 9am Mandatory Meeting for all students and adults. We will be welcoming the kids to another co-op term and going over classroom rules with them. For the adults, it is very important for you to be in there for the meeting because we will do some official board business with a group vote. More details to follow about that. As we've done the last few terms, there will be the meeting for adults on your free period to meet new members and go over rules and updates, this is mandatory. If you don't get a chance to pay class fees in the morning before the meeting and classes begin, pay them on your free period before or after the mandatory meeting. If you do not pay the class fees and facility fees in cash on the first day by the end of 3rd period, you will be assessed a late fee.
*** November 18th (LAST day only) 1:00 - 2:00 PM End of Term Presentation and Displays after classes
Reminders:
1. All families will have to complete the Family Pre-registration by the deadline posted above, either providing a class to add to the schedule, or qualifying for a teaching exemption by that date. Any families not pre-registering by that date will not be able to register for Fall Co-op Classes.
2. This ship only sails with all hands on deck, and we need YOU! All parents (1 per family) will be required to find a class to teach. New teachers can find another NEW TEACHER buddy to co-teach with for one class period if they don't want to teach alone, and then will be assigned as a helper for another class period by the co-op schedulers. All moms are entitled to have one class period free of official duty. We will be available by phone, email, or immediately following the Kick Off Meeting to help new or unsure teachers find a good class to teach/co-teach, or help you brainstorm. Many of us "veterans" started with apprehension and no experience, and most of us quickly grew to love teaching, and dreaming of what we can teach next term!
3. Facility fee for this term is a flat rate of $30 per family. The raise in price is due to the hiring of a clean up team. We will no longer have a required clean up duty assignment. (See Fees and Costs)
4. You are required to be a paid member of our homeschool group if you wish to attend co-op classes.
5. See GRACE Co-op Handbook for all details.
Please let me know if you have any questions!
Becca White
GRACE Co-op Director, CCCHG Secretary
(352) 634-4195