Volunteer Commitment Overview

 
ONSITE VOLUNTEERS   KEYHOLDERS   OFFSITE VOLUNTEERING   COVID-19

Planet Homeschool Is a Homeschool Co-Op

Planet Homeschool is a homeschool cooperative, not a school. All members of Planet Homeschool are expected to volunteer to help run our co-op.

Volunteering at the Co-op

Onsite Volunteers

Overview   Essentials   FAQ

The easiest and most popular way to fulfill your volunteer commitment is by staffing Onsite Volunteer shifts during the co-op day.

How many Onsite Volunteer shifts are there?

  • Every Friday, we have 4 2-hour Onsite Volunteer shifts to fill with a minimum of 2 volunteers each.
  • For our 12-week fall semester, there are a total of 96 Onsite Volunteer shifts.
  • For our 16-week spring semester, there are a total of 128 Onsite Volunteer shifts.
  • For the full year, there are a total of 224 Onsite Volunteer shifts.

How many Onsite Volunteer shifts do I need to volunteer to fill?

  • The number of Onsite Volunteer shifts each family needs to staff varies with the number of member families in a given semester.
  • Our co-op averages around 60 member families per year, so plan on volunteering for a minimum of 2 2-hour Onsite Volunteer shifts per Fall Semester and 3 2-hour shifts per Spring Semester.
  • It is possible that low membership numbers will mean that each family will need to cover additional Onsite Volunteer shifts.

Overview of Onsite Volunteers Responsibilities

  • Wear an Onsite Volunteer lanyard badge so students, instructors, parents and guardians, church staff, and visitors can easily identify you.
  • Remind students of their responsibility for setup, cleanup, and classroom transitions and ensure all tasks are completed.
  • Walk through Planet Homeschool’s indoor and outdoor spaces every 20 to 30 minutes.
  • Remind students of our Community Expectations if needed.
  • Offer assistance to students, instructors, parents and guardians, church staff, and visitors as needed.
  • Report any concerns related to supplies, equipment, damage to Faith UMC property, health and safety issues (injuries or illnesses), or behavior using the Onsite Volunteer Shift Logplease do not post to our co-op forum about behavior concerns.
  • At least one Onsite Volunteer must be at Planet Homeschool by 8:45AM to let students arriving by city bus into the building. (Metro Transit Route 25 southbound arrives at the corner at approximately 8:45AM and northbound arrives at approximately 8:48AM.)
  • At least one Onsite Volunteer must be in the Fellowship Hall during the lunch period.
  • At least one Onsite Volunteer must remain at Planet Homeschool until every student has left the premises.

Detailed Guidelines

First Shift
8:45AM–10:45AM
 
Second Shift
10:30AM–12:30PM
 
Third Shift
11:45AM–1:45PM
 
Fourth Shift
1:30PM–3:30PM
 

Essential Information about our Onsite Volunteers

  1. The names of each week’s Onsite Volunteers are posted on the schedule on the bulletin board.
  2. A printed checklist of volunteer duties is available in the Onsite Volunteer File Box, which is kept on the table in the hallway at the Onsite Volunteer Station when Planet Homeschool is in session.
  3. Onsite Volunteer duties are supervisory duties. Planet Homeschool is a co-op, which means that everyone should plan to cooperate with setup, takedown, and cleanup.
    • Plan for your students to arrive 10 minutes early in order to help set up our classrooms and the common areas.
    • Allow for up to 30 minutes at the end of the day for take-down and cleanup. If everyone participates, cleanup can usually be completed in 10 to 15 minutes, but particularly messy days may take more time.
  4. Onsite Volunteers cannot leave Planet Homeschool until every student has left, so please plan to arrive no later than 3:15PM for pickup. If you are delayed for any reason, please get in touch with either an Onsite Volunteer or your child(ren) (ask your child(ren) to share their situation with the adults present), and then make arrangements for your child(ren) to be picked up as soon as possible so that the Onsite Volunteers may leave in as timely a manner as possible.

Frequently Asked Questions

What should I do if I need to cancel or reschedule a shift I volunteered to cover?

  1. Post to our co-op forum to request to trade your shift with another member.
    • Include the date and time of the shift you wish to trade.
    • List the dates and times of shifts you are available to accept.
  2. After you arrange your trade, please let the Volunteer Coordinator(s) know the details (date, times, and names) so we can update the Onsite Volunteer Schedule.
  3. If you swap shifts after the “Volunteer Team for Friday …” co-op forum post is sent, please reply to that thread to inform everyone of the change.
    • Please provide your replacement’s contact information. Contact information can be found in our Member Directory.

What should I do if I’m going to be late?

It is a good idea to have the phone numbers of a few other members of Planet Homeschool on hand in case of an emergency. Contact information can be found in our Member Directory.

  1. Directly inform the current volunteer team members about the delay, so they can make plans as needed.
    • The names, phone numbers, and email addresses of the week’s volunteer team are in our co-op forum under the latest “Volunteer Team for Friday …” co-op forum post.
      • If you have the First Shift, call the Keyholder.
      • If you have the Second Shift, call the First Shift volunteers.
      • If you have the Third Shift, call the Second Shift volunteers.
      • If you have the Fourth Shift, call the Third Shift volunteers.
    • Mobile phone reception inside Faith UMC can be poor. If you are unable to connect with a current volunteer team member, call another member of PHS and ask for assistance reaching the current volunteers.
  2. Post to our co-op forum requesting assistance.
    • Include your estimated arrival time to help with planning.
    • If your circumstances prevent you from posting to the co-op forum, if possible, call another member of Planet Homeschool and ask them to post for you.
  3. Please do not reach out solely to PHS Lead Volunteers, as those volunteers may be unavailable at that moment; reaching out to someone you know is onsite at PHS is best.

What should I do if an emergency prevents me from volunteering for my shift at all?

  • Follow the same procedures as above.

Can I volunteer to cover multiple shifts in a single day?

  • Yes.

If I volunteer for consecutive shifts, do I need to “make up” the overlap time?

  • No, you’ll receive full credit for each consecutive 2-hour shift.

Can I sign up with a friend?

  • Yes! We need at least two adults to cover each Onsite Volunteer shift.

Why am I paired with another volunteer?

Having teams of at least two volunteers per shift addresses several concerns raised by PHS members:

  • New members nervous about their responsibilities will always have another member there to help them out.
  • Should a volunteer have an emergency situation, coverage for their shift is automatically provided.
  • As a matter of due diligence, two-adult policies keep minors and all co-op members safer.
  • Having a second volunteer provides you with some delightful company for the duration of your shift.

 
About Our Keyholders

The Keyholders’ sole responsibility is to lock and unlock doors. These volunteers have to show up early and stay late every single week. Everyone should go out of their way to make sure they never need to invest even more of their time in our co-op!

Detailed Guidelines

Keyholder for Opening
8:45AM–9:00AM
Keyholder for Closing
3:15PM–3:30PM

 
Offsite Volunteering

If your schedule does not permit serving as an Onsite Volunteer, there are many other ways to fulfill your volunteer commitment. Please see our Leadership Team page for other ways to contribute or offer a suggestion of your own that plays to your strengths.

Support Volunteers

 
COVID-19 Information

If our co-op is not able to hold in-person classes due to health and safety concerns, our Volunteer Coordinator(s) will work with members on other ways we can all contribute to the success of our co-op.

Below is a small sampling of offsite tasks that need doing. If you have a particular skill or a new idea about what needs to get done, please don’t hesitate to contact the Lead Volunteers to let them know you’re interested in volunteering to do it!

  • Marketing & Social Media
  • Website Maintenance
  • Coordinate or give an online presentation
  • Host virtual social opportunities
  • Welcoming Committee
  • Fundraising
  • Outreach
  • Become a Support Volunteer — These are co-op members who fulfill important specific roles at our co-op (these tasks typically benefit from a team effort).
  • Join the Executive Volunteers — Our co-op is regularly seeking to bring in new leadership as other members prepare to transition out.

 
ONSITE VOLUNTEERS   KEYHOLDERS   OFFSITE VOLUNTEERING   COVID-19