Lead Volunteers

Lead Volunteers | Support Volunteers | Overview of Responsibilities | Board of Directors

Lead Volunteers

Lead Volunteers are concerned with management or the day-to-day operations and implementation of policy and programs of Planet Homeschool. Lead Volunteers are responsible for communicating our mission, strategy, and policies to our members and instructors and for coordinating our members toward accomplishing our goals beyond the scope of individual effort. Lead Volunteers report to our Board.

Lead Volunteers can be reached at PlanetHomeschoolMN@gmail.com. Communications sent to this address are received by both our Director and Communications/Outreach Liaison and may be forwarded to the appropriate team member. Members of Planet Homeschool can find personal contact information for members of our Lead Volunteers in our co-op's Directory of Members.

 


Support Volunteers

Support Volunteers provide support to lead volunteers by performing specific tasks to implement the policy and programs of Planet Homeschool.

Members of Planet Homeschool can find personal contact information for our Support Volunteers in our co-op's Directory of Members.

 


Overview of Responsibilities

Lead Volunteers

Director

  • Communicate with the church about PHS.
  • Communicate with our insurance agent and renewing the insurance policy
  • Post an overview / reminder of PHS's policies at the beginning of each Semester
  • Establish our calendar for the following year
  • Work with our Instructor Liaison as needed to coordinate communication with teachers
  • Support other Lead Volunteers in their various roles.
  • Members can contact our Director regarding the overall policy and operations of PHS

Finance Director

  • Handle payments to PHS.
  • Handle taxes, etc.
  • Renew PHS's incorporation with the state.
  • Prepare financial statements for board meetings
  • Renew website domain
  • Reconcile PHS accounts
  • Check with teachers for outstanding tuition payments and follows up with parents as needed
  • Members can contact our Finance Director with your payment, refund, and other finance-related questions and submit receipts for any PHS-related expenditures for reimbursement.

Instructor Liaison

  • Communicate with existing teachers throughout the year, including communicating about weather-related cancellations
  • Send class rosters to instructors who are not PHS members
  • Help the Class Matrix Organizer find teachers for classes the co-op would like to see offered
  • Work with the other Lead Volunteers to create our class schedule for the following year
  • Help the Class Matrix Organizer, Website Volunteer, and other PHS volunteers enter class information on our website to create our online class schedule
  • Members can contact our Instructor Liaison with questions regarding instructors or ideas for an instructor for a potential class.

Parent Liaison

  • Monitor the planethomeschoolmn@gmail.com account, responding to questions from current members, directing emails to the appropriate member of the leadership team as needed, and answering questions from those outside PHS who are interested in our co-op
  • Unpark and approve memberships after members submit required forms and pay their membership fee
  • Coordinate with volunteer coordinators to make sure volunteers are lined up to maintain the 3-ring binder that is kept on our parent monitor table during Planet Homeschool
  • Prompt co-op members to review and update their contact information in our Online Directory
  • Update the PHS calendar and schedule of important events on our website
  • Attend PHS events such as the open house when possible to answer questions from prospective members
  • Members can contact our Parent Liaison with questions or suggestions or for support in addressing a conflict or behavior problem at PHS

Support Volunteers

Class Matrix Coordinator(s)

  • Duties of this role can be shared among a team of people
  • Responsible for shepherding the process of selecting classes for the following year, including hosting the Brainstorming Session and the Class Surveys

Open House Coordinator(s)

  • Duties of this role can be shared among a team of people
  • Lead the planning of the Open House Party
  • Create a list of classes for distribution at Open House Party
  • Coordinate snacks and decorations for Open House Party
  • Organize lunchtime presentations for Open House Party
  • Members can contact our Open House Coordinator(s) with your creative ideas for fun.

Picnic Coordinator(s)

  • Duties of this role can be shared among a team of people
  • Lead the planning of the Not-Back-to-School and End-of-the-Year potluck picnics.
  • Reserve picnic shelter
  • Ensure sufficient supplies
  • Work with the Social Media & Marketing Coordinator(s) to promote the picnics on Facebook, including creating Facebook Event, to create promotional signage to display at Planet Homeschool, and to keep members apprised of plans via the Member Forum
  • Members can contact our Picnic Coordinator(s) with your creative ideas for fun.

Social Activities Coordinator(s)

  • Duties of this role can be shared among a team of people
  • Work with teens to plan and promote special days, including Halloween Costume Day, Pajama Day, and Formal Day
  • Assist with planning and promoting the Open House and the Not-Back-to-School and End-of-the-Year potluck picnics
  • Create opportunities for teens and families to socialize and connect
  • Members can contact our Social Activities Coordinator(s) with your creative ideas for fun.
  • Coordinate plans with other lead volunteers and support volunteers

Social Media & Marketing Coordinator(s)

  • Duties of this role can be shared among a team of people
  • Promote Planet Homeschool on Facebook (and other social media as appropriate)
  • Composing and scheduling Planet Homeschool Facebook Page posts about upcoming classes, including:
     • Creating images to promote upcoming classes (via photography, vector graphics, etc)
     • Finding public domain images that can be used with credit
     • Soliciting instructors for images to use
  • Spreading the word to other local homeschool groups (as allowed by their own posting policies)
     • Sharing Planet Homeschool Facebook Page posts with appropriate Facebook groups (and your own friends)
     • Composing emails about upcoming classes for appropriate Yahoo Groups
     • Same for other non-Facebook and non-Yahoo Groups.
  • Answer questions that come through the Planet Homeschool Facebook page
  • Coordinate with other lead volunteers and support volunteers to promote other Planet Homeschool events, including the Open House, Lunchtime Presentations, Not-Back-to-School and End-of-the-Year potluck picnics, Halloween Costume Day, Pajama Day, Formal Day, theatrical productions, art shows, etc.
  • Coordinate with other lead volunteers and support volunteers to communicate other Planet Homeschool important dates including registration deadlines, days off, and dangerous weather closings.

Volunteer Coordinator(s)

  • Duties of this role can be shared among a team of people
  • Check Volunteer Shift Logs for notes about items that need restocking and contact volunteer responsible for purchasing needed supplies
  • Pass on information about behavior issues recorded in Volunteer Shift Logs to the Parent Liaisons
  • Post our weekly Volunteer Team roster to the PHS online forum.
  • Assign volunteers to Parent Monitor and Take-Down Shifts.
  • Find volunteers to update the 3-ring binder and bulletin board materials kept at Planet Homeschool, including updating class rosters, directory, and safety contact information
  • Prompt those who cannot volunteer in those roles to volunteer their time and expertise in other ways.
  • Maintain and update the spreadsheet schedule of volunteers on the PHS bulletin board and website.
  • Members can contact our Volunteer Coordinator with questions about the Volunteer Team roster or schedule, about Parent Monitor, Set-Up, and Take-Down duties, and about other ways you can volunteer.

Website Volunteer/Historian/Consultant

  • Historian: A long time member holding the general institutional memory of PHS.
  • Website Volunteer: Assists in the loading of class choices into our website so you and your students can make the difficult choices of which class to take!.
  • Consultant: A general consultant/sounding board.

Board of Directors

  • Theresa Redfern-Hall, President
  • Kim Chase-Kozak, Vice-President
  • Tiffany Skidmore, Treasurer
  • Joni Redfern-Hall, Member at Large
  • Teri Frost, Member at Large
  • Carrie Pomeroy, Member at Large

The Board of Directors is concerned with governance or the vision and organizational direction of Planet Homeschool. Our Board defines expectations, grants our Lead Volunteers the authority to act, verifies the performance of our Lead Volunteers, and monitors our compliance with laws, regulations, and other requirements.

Members of Planet Homeschool can find personal contact information for members of our Board of Directors in our co-op's Directory of Members.