Lead Volunteers

Lead Volunteers | Support Volunteers | Board of Directors

Lead Volunteers

Lead Volunteers are concerned with management or the day-to-day operations and implementation of policy and programs of Planet Homeschool. Lead Volunteers are responsible for communicating our mission, strategy, and policies to our members and instructors and for coordinating our members toward accomplishing our goals beyond the scope of individual effort. Lead Volunteers report to our Board.

Lead Volunteers can be reached at PlanetHomeschoolMN@gmail.com. Communications sent to this address are received by both our Director and Communications/Outreach Liaison, and may be forwarded to the appropriate team member. Members of Planet Homeschool can find personal contact information for members of our Lead Volunteers in our co-op's Directory of Members.

 


Support Volunteers

Support Volunteers provide support to lead volunteers by performing specific tasks to implement the policy and programs of Planet Homeschool.

Members of Planet Homeschool can find personal contact information for our Support Volunteers in our co-op's Directory of Members.

 


Overview of responsibilities

Director

  • Communicate with the church about PHS.
  • Communicate with our insurance agent and renewing insurance policy
  • Establish our calendar for following year
  • Work with our Instructor Liaison as needed to coordinate communication with teachers
  • Support other Lead Volunteers in their various roles.
  • Members can contact our Director regarding overall policy and operations of PHS

Finance Director

  • Handle payments to PHS.
  • Handle taxes, etc.
  • Renew PHS's incorporation with the state.
  • Prepare financial statements for board meetings
  • Renew website domain
  • Reconcile PHS accounts
  • Check with teachers for outstanding tuition payments and follows up with parents as needed
  • Members can contact our Finance Director with your payment, refund, and other finance-related questions and submit receipts for any PHS-related expenditures for reimbursement.

Instructor Liaison

  • Communicate with existing teachers throughout the year, including communicating about weather-related cancellations
  • Send class rosters to instructors who are not PHS members
  • Help the Class Matrix Organizer find teachers for classes the co-op would like to see offered
  • Work with the other Lead Volunteers to create our class schedule for the following year
  • Help the Class Matrix Organizer, Website Volunteer, and other PHS volunteers enter class information on our website to create our online class schedule
  • Members can contact our Instructor Liaison with questions regarding instructors or ideas for an instructor for a potential class.

Parent Liaison

  • Monitor the planethomeschoolmn@gmail.com account, responding to questions from current members, directing emails to the appropriate member of the leadership team as needed, and answering questions from those outside PHS who are interested in our co-op
  • Post an overview / reminder of PHS's policies at the beginning of each Semester
  • Prompt members to sign and turn in their signed membership agreements and waivers
  • Unpark and approve memberships after members submit required forms and pay their membership fee
  • Maintain the 3-ring binder that is kept on our parent monitor table during Planet Homeschool
  • Prompt co-op members to review and update their contact information in our online Directory
  • Update the PHS calendar and schedule of important events on our website
  • Attend PHS events such as the open house when possible to answer questions from prospective members
  • Purchase and restock PHS supplies as needed
  • Members can contact our Parent Liaison with questions or suggestions or for support in addressing a conflict or behavior problem at PHS

Open House Coordinator

  • Duties of this role can be shared among a team of people
  • Lead the planning of the the Open House Party
  • Create a list of classes for distribution at Open House Party
  • Coordinate snacks and decorations for Open House Party
  • Organize lunchtime presentations for Open House Party
  • Members can contact our Open House Coordinator with your creative ideas for fun.

Picnic Coordinator

  • Duties of this role can be shared among a team of people
  • Lead the planning of the Not-Back-to-School and End-of-the-Year potluck picnics.
  • Members can contact our Picnic Coordinator with your creative ideas for fun.

Social Media Coordinator

  • Duties of this role can be shared among a team of people
  • Promote Planet Homeschool events and classes on social media
  • Answer questions that come through the PHS Facebook page
  • Coordinate posts and promotions with other lead volunteers and support volunteers

Volunteer Coordinator

  • Duties of this role can be shared among a team of people
  • Post our weekly Volunteer Team roster to the PHS online forum.
  • Assign volunteers to Parent Monitor and Take-Down Shifts.
  • Prompt those who cannot volunteer in those roles to volunteer their time and expertise in other ways.
  • Maintain and update the spreadsheet schedule of volunteers on the PHS bulletin board and website.
  • Members can contact our Volunteer Coordinator with questions about the Volunteer Team roster or schedule, about Parent Monitor, Set-Up, and Take-Down duties, and about other ways you can volunteer.

Website Volunteer/Historian/Consultant

  • Historian: A long time member holding the general institutional memory of PHS.
  • Website Volunteer: Assists in the loading of class choices into our website so you and your students can make the difficult choices of which class to take!.
  • Consultant: A general consultant/sounding board.

Board of Directors

  • Theresa Redfern-Hall, President
  • Kim Chase-Kozak, Vice-President
  • Tiffany Skidmore, Treasurer
  • Joni Redfern-Hall, Member at Large
  • Teri Frost, Member at Large
  • Carrie Pomeroy, Member at Large

The Board of Directors is concerned with governance or the vision and organizational direction of Planet Homeschool. Our Board defines expectations, grants our Lead Volunteers the authority to act, verifies the performance of our Lead Volunteers, and monitors our compliance with laws, regulations and other requirements.

Members of Planet Homeschool can find personal contact information for members of our Board of Directors in our co-op's Directory of Members.