First Onsite Volunteer Checklist

Overview   Second Shift Guide   Third Shift Guide   Fourth Shift Guide

Video Guide   Detailed Guide   Signage

Checklist

clock face showing 8:45Arrive by 8:45 AM.

front of a bus at a bus stop signNorthbound Metro Transit Route 25 drops off students at the corner at approximately 8:47 AM.
The southbound bus also arrives at approximately 8:47 AM.

 
All students should plan to arrive by 9:00 AM (15 minutes prior to the start of class) to help with setup.

outline of a name badge on a lanyard

Wear an Onsite Volunteer Lanyard Name Badge.

These can be found in the three-drawer rolling cart for the Onsite Volunteer Station.

 

outline of a set of keys

Retrieve the door keys from the Keyholder.

The keys are then kept on a hook on the corkboard at the Onsite Volunteer Station. Keyholder may choose to keep keys if remaining in the building.

outline of a numbered pail holding cleaning supplies

Distribute Cleanup Kits to rooms as marked.

Restock kits if needed. Paper towels, all-purpose cleaner, whiteboard cleaner, hand sanitizer, guides.

outline of a checklist and furniture arrangement diagrams

Lay Setup Guides next to each Cleanup Kit

outline of a pump bottle

Set Out Hand Sanitizer.

Next to the Cleanup Kit in each classroom, the lounge, and the Fellowship Hall.

Also in the south entryway.

outline of a mask

Set the larger box of donated extra N95/KN95/KF94 respirator masks in the south entryway.

outline of a tray of name badges

Set name badge trays in the south entryway

outline of a sign with tape at the top and bottom

Hang PHS Signage.

Use only blue painter’s tape.

 
Supervise Classroom Setup

outline of an adult reaching down to help a child stand up from a chair

Remind students that setup is their responsibility and encourage them to pitch in.

outline of a folding chair, file box, coffee table, bulletin board, and 3-drawer chest

Students set up Onsite Volunteer Station.

Hallway outside lounge. 12+ chairs, bench, corkboard, file box, three-drawer rolling cart, lost & found, donated masks. Remind students to assist.

outline of an open door with a door wedge

Students wedge open doors.

outline of a lightswitch in the raised position

Students turn on lights.

outline of partially open horizontal window blinds

Students raise blinds.

outline of a window opening

Students open windows.

Fellowship Hall windows may not be opened when air conditioning is running.

outline of a Corsi-Rosenthal box

Students bring a Corsi-Rosenthal box to each classroom.

Plug it in and turn it on. The Fellowship Hall gets two boxes plus the portable HEPA filter.

outline of a oscillating floor fan

Students plug in and turn on church’s oscillating fans.

outline of a chair stacked on a table

Students move church furniture to the side.

outline of a folding table and chair

Students setup up folding tables and chairs according to each classroom’s guide.

outline of a library cart being pushed by a person

Students bring library cart to Room 116.

outline of a foosball table

Students cover Fellowship Hall foosball table with a sheet.

outline of a whiteboard with a hand wiping a cloth across it

Students clean whiteboards.

Check for dry-erase markers.

outline of two markers

Students restock dry-erase markers.

Replacement dry-erase markers are kept in the three-drawer rolling cart.

outline of a hand wiping a cloth

Students wipe down all surfaces.

Tabletops, countertops, chairs, doorknobs.

outline of checklist with double checkmarks

Double-check each room to be sure students have completed setup.

Rooms without first-period classes must be set up for their first class of the day.

 
Complete setup before 9:15 AM

outline of a person walking with a path to follow

Take a walk through PHS every 20 minutes or so.

Hallways, foyers, lounge, closet, lawn, parking lot.

outline of an adult and child sitting on a ledge and talking

Remind students of our Community Expectations as needed.

Community Expectations

outline of an adult with one hand on the shoulder of a child

Offer assistance if needed.

outline of a person waiving

Greet any visitors.

Introduce yourself as the Onsite Volunteer for Planet Homeschool.

outline of head wearing a respirator mask

Remind everyone to mask properly.

outline of a table with an arrow indicating rotating

Supervise room transitions.

First period ends at 10:30 AM. Second period starts at 10:35 AM.

outline of a mobile phone with form open

Complete your Shift Log.

Low supplies. Outdated information. Broken equipment. Damage to church property. Injuries & illnesses. Behavior concerns. Calls to families.

Shift Log

outline of two people talking with empty conversation bubbles

Pass on information and keys to the Second Shift Onsite Volunteers.

The second shift arrives at 10:30 AM.

outline of a clock at 10:45

Your shift ends at 10:45 AM.

 
floor plan for Planet HomeschoolDetailed Instructions

First Onsite Volunteers should arrive by 8:45 AM.

  • Northbound Metro Transit Route 25 drops off students at the corner of Belden Dr NE and 33rd Ave NE at approximately 8:47 AM.

    The southbound bus also arrives at approximately 8:47 AM.

  • No students may be at PHS (inside or outside) without an adult co-op member present, even if they are:

    • mature
    • responsible
    • independent
    • an older teen (or even a newly minted adult)
    • have the permission of their parents, guardians, or caregivers

All students should plan to arrive by 9:00 AM (15 minutes prior to the start of class) to help with setup.

Onsite Volunteers should let the Keyholder know when they have arrived.

  • The Opening Keyholder’s sole responsibility is to unlock the doors at 8:45 AM every Friday.

    • Our co-op’s Opening Keyholder will unlock the south entrance and the doors to the classrooms, the lounge, the PHS closet, the utility closet, and the Fellowship Hall storage room.

  • The Opening Keyholder can’t leave until they know that a First Onsite Volunteer has arrived.

    • The Opening Keyholder has to be at Planet Homeschool early every single week, so everyone needs to make sure we don’t take any more of their time.

  • The Keyholder will leave the door keys in your care.

    • The door keys are kept on a hook on the corkboard at the Onsite Volunteer Station.

    • If the Keyholder is remaining in the building, they may choose to keep the keys on their person to ensure they don’t forget to retrieve them at the end of the day.

map showing where to post signs

Onsite Volunteers should wear an Onsite Volunteer Lanyard Name Badge.

  • These are kept in a drawer in the Onsite Volunteer Station’s three-drawer rolling cart.

Remind students that setup is their responsibility and encourage them to pitch in.

Onsite Volunteers supervise setup.

Students are responsible for the setup of all classrooms and all shared spaces.

  • Onsite Volunteers are present in a supervisory capacity only.

  • Students are the experts in PHS setup as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most Onsite Volunteers are at PHS just a few times a semester.

  • Please allow our students the space to be the experts that they are — but also encourage them as needed.

  • Students should set up the following spaces for the day:
    • All Classrooms
      • including those with no first-period classes
    • Fellowship Hall
    • Shared spaces
      • Onsite Volunteer Station
      • Lounge
      • Restrooms
      • Fellowship Hall Lobby
      • South Entryway
      • Hallways
      • Quiet Study Spaces
  • A setup diagram and checklist for each room is provided as part of each room’s Cleanup Kit.

preschool tables and chairs set up to Faith UMC preferences preschool tables and chairs stacked off to the side folding tables and chairs set up for a PHS class

Consult the Setup guide

  • This guide (the one you are reading right now) can be accessed on your smartphone and an overview checklist is also hung on the bulletin board at the Onsite Volunteer Station. Detailed guides can be found in the Onsite Volunteer File Box.

Preliminary Setup

The majority of our co-op’s students will not arrive until 9:00 AM but there are a few lightweight tasks that can be completed by the families of the Onsite Volunteers and any students who arrived by city bus (or earlier for any other reason) while you wait for more students to help with moving furniture.

Open the door from the south entryway into the west hallway

  • Wedge the door open between the south entryway and the west or main hallway to alleviate congestion. The bulk of our students arrive within moments of each other.

Distribute Cleanup Kits

  • Cleanup Kits are stored in the PHS closet, which is room 122.

Restock Cleanup Kits as needed.

Each kit should contain:

  1. Setup and Cleanup Checklists with furniture arrangement diagrams
  2. hand sanitizer
  3. whiteboard cleaner
  4. unscented all-purpose cleaner
  5. a roll of paper towels

Cleanup kits in the PSH Closet Cleanup kit with all supplies packed inside Cleanup kit with all contents displayed

  • Match the cleanup kit number with the room number as each kit contains a checklist and furniture arrangement guide specific to that room.

    • Cleanup Kits for Rooms #114–120 are placed on the room’s long counter.
      • The status of Room #119 is currently unclear. If it is still full of the Montessori preschool’s furniture, leave its Cleanup Kit in the PHS closet.
    • The Cleanup Kit for Room #121 is placed on the room’s short counter next to the sink.
      • The status of Room #121 is currently unclear. If it still reeks of mildew, leave its Cleanup Kit in the PHS closet — or bring it to the Ebenezer Room if it’s in use.
    • The Fellowship Hall’s Cleanup Kit can be placed on its stairwell wall or on one of the tables along the east wall.
    • Only place the Kitchen’s Cleanup Kit when there is a class in the kitchen. Place it on the center island.

Lay the setup guide out next to the cleanup kit.

  • This ensures that the guide is quick-and-easy for students to consult.

Set out the hand sanitizer next to each Cleanup Kit.

  • This ensures students and instructors can see that the hand sanitizer is available and makes it easier to use if it is needed.

Cleanup kit set up for Room 3   Spring 2020 furniture arrangement diagram for room 4

Bring the name badge trays from the PHS closet to the south entrance foyer.

  • Check to be sure there are (1) pronoun stickers, (2) a marker, and (3) some blank “Hello My Name Is …” badges in one of the trays.

    • Additional stickers, markers, and blank badges are kept in the three-drawer rolling cart.

  • Set them on the wooden storage box.

Bring the larger box of donated N95/KN95/KF94 respirator masks and a bottle of hand sanitizer from the PHS closet to the south entrance foyer.

  • Set them on the wooden storage box.

  • You may also place them on the radiator when the heat is not on.

Name Badge Tray in the Entrance Foyer

Hang PHS signage

A map of where signs go is part of the overview checklist. Many of the signs also have maps printed on their reverse side.

  1. The Please Do Not Go Upstairs floor sign is placed in the south entryway by the south stairwell so that it is both easily visible to students and not a danger to anyone who does use the stairs.

  2. The other floor sign with an arrow that says No PHS Students Beyond This Point, Please Use South Entrance is placed at the bottom of the east stairs in the Fellowship Hall lobby.

Pay attention so as to place the correct sign at the correct staircase and take care to place these stands so that they do not pose a danger to anyone who does make use of the stairs.

Please do not go upstairs sign on the south entrance stairs   Please do not go upstairs sign on the south entrance stairs

Next, grab a partner as hanging signage is easiest when done by two people. One person manages the stack of signs while the other does the taping.

  • Signs are kept in the “SIGNS” folder in the file box for the Onsite Volunteer Station.

  • Use only blue painter’s tape. Rolls are kept in the three-drawer rolling cart for the Onsite Volunteer Station.

map showing where to post signs

Post the following signs at the indicated locations:

  1. Welcome to Planet Homeschool” is posted on the window next to the south entrance.

  2. A “Please Wear A Mask” sign is also posted on that window.

    Tape it to the window, not the door, because it will not be visible when the door is open.

    south side of Faith UMC including south entrance   Welcome to Planet Homeschool sign on the south entrance door

  3. On the west wall above the radiator tape the following signs.

    1. A Mask Up reminder

    2. A “COVID-19 Policies” reminder

    3. The current semester’s class schedule.

    4. A floor plan aka map of the building.

  4. Tape the name badge sign to the wall above the name badge trays.

    To prevent these signs from being blown down when the south entrance door is open, tape all of these signs on both the top and the bottom and use a generous strip of tape on both.

    south side of Faith UMC including south entrance   Welcome to Planet Homeschool sign on the south entrance door

  5. The Classroom schedule signs are dropped into the door sign holders for the classrooms.

    1. Room 116 = southeast interconnected classroom

      1. Tape a “COVID-19 Policies” reminder next to the classroom’s whiteboard.

      2. Tape a Mask Up reminder next to the classroom’s whiteboard.

    2. Room 118 = Resource Room

    3. Room 115 = center east interconnected classroom

      1. Tape a “COVID-19 Policies” reminder next to the classroom’s whiteboard.

      2. Tape a Mask Up reminder next to the classroom’s whiteboard.

    4. Room 119 = southwest classroom with fabric divider to Room 120 — The status of this classroom is currently unclear. If it is still full of the Montessori preschool’s furniture, leave it be other than the door sign directing students to Room 120 (the lounge).

      1. Tape a “COVID-19 Policies” reminder over the classroom’s long counter.

      2. Tape a Mask Up reminder over the classroom’s long counter.

      3. Tape the not-a-wall warning sign to the north fabric divider.

    5. Room 114 = northeast interconnected classroom

      1. Tape a “COVID-19 Policies” reminder next to the classroom’s whiteboard.

      2. Tape a Mask Up reminder next to the classroom’s whiteboard.

    6. Room 120 = center west lounge with fabric divider to Room 119

      1. Tape the not-a-wall warning sign to the south fabric divider.

      2. Tape the “No Food or Drink” sign next to the classroom’s whiteboard.

      3. Tape a WiFi password sign next to the classroom’s whiteboard.

      4. Tape a “COVID-19 Policies” reminder next to the classroom’s whiteboard.

      5. Tape a Mask Up reminder next to the classroom’s whiteboard.

    7. Room 121 = northwest classroom — The status of this classroom is currently unclear. If it still reeks of mildew, leave it be other than the door sign directing students to the Ebenezer room upstairs.

      1. Tape a “COVID-19 Policies” reminder next to the classroom’s whiteboard.

      2. Tape a Mask Up reminder next to the classroom’s whiteboard.

    8. Room 122 = north PHS closet

    9. also the Ebenezer Room upstairs if in use.

    Do not tape signs to the whiteboards. Tape them next to the whiteboards.

    Faith UMC door sign for room 114   Classroom schedule for room 115   COVID-19 Policies and Mask Up reminder next to whiteboard in Room 115

  6. Restroom door signs for all restrooms:

    • west restroom with urinal, stall, and sink

    • east restroom with two stalls and two sinks

  7. The “Hold 10 seconds to flush” signs should be taped inside each restroom stall on the wall behind the toilet but can be taped up on the outside of the restroom door instead.

    stalls and sinks sign for east restroom urinal stall and sink sign for west restroom single occupancy restroom sign hold 10 seconds to flush in the south stall of the east restroom

  8. Put a flat magnet or blue painter’s tape over the latch to the Utility Closet (aka Janitor’s closet).

    blue tape over the Utility Closet Latch, door open blue tape over the Utility Closet Latch, door closed

  9. The Fellowship Hall’s west door gets a few signs

    1. Tape a “Keep This Door Closed” sign to the Fellowship Hall door, facing the north hallway.

      • Then locate the door wedge and prop this door open — so that students may easily bring folding tables and chairs from the Fellowship Hall storage room.

      • Make sure this door does get closed at the end of the setup period.

    2. Tape the Fellowship Hall schedule to the window next to the Fellowship Hall door.

    3. Tape a “Keep This Door Closed” sign to the window next to the Fellowship Hall door.

    4. Tape an “Eat Lunch Outside” sign to the window next to the Fellowship Hall door.

    5. Tape a Fellowship Hall “COVID-19 Policies” sign to the window next to the Fellowship Hall door.

    6. Tape a Mask Up reminder sign to the window next to the Fellowship Hall door.

    Fellowship Hall west door closed with signage   Fellowship Hall west door open with signage

  10. Inside the Fellowship Hall:

    1. Unlatch and open the whiteboard.

      • The first latch is underneath the righthand cabinet door. The second latch is inside on the bottom of the lefthand cabinet door. Unlatching this cabinet now prevents someone from accidentally breaking the latches later.

      Fellowship Hall whiteboard closed   Fellowship Hall white board latched   Fellowship Hall whiteboard unlatched   Fellowship Hall whiteboard open

    2. Tape a Fellowship Hall “COVID-19 Policies” sign next to the open whiteboard.

    3. Tape a Mask Up reminder sign to the window next to the open whiteboard.

    4. Tape the “Do Not Close Fully” sign to the righthand or south Storage Room door.

      • This door does break easily. We have broken it. Other groups have broken it. Let’s not break it again.

      • Open both doors to the storage room fully. You’ll need to locate the door wedge to hold open the north or lefthand door but the south or righthand door has a functioning doorstop that you can drop.

      • If the keyholder was unable to fully unlock the storage room door, put a flat magnet or blue painter’s tape over the latch so that if someone does force it closed, we are not locked out.

    5. Tape the "Do Not Sit On Tables" signs over the tables along the east wall.

      • We have broken these tables. They are tempting, but they are not chairs and they will not support your weight.

    6. Tape the Kitchen schedule next to the kitchen door. If there is no cooking class scheduled, then this will just be a reminder that we may not use the kitchen.

      • If the kitchen window is open, close it.

      • Close the door to the kitchen.

      • Do not open or close the countertop divider as it has been broken and we do not wish to exacerbate the damage. If it is closed, leave it closed. If it is open, leave it open. If it is partially open or closed, leave it partially open or closed. Just leave it be.

      Fellowship Hall Storage Room door closed with sign and blue tape over latch   Do not sit on tables sign over tables in the Fellowship Hall   Kitchen door closed with sign

    7. Tape the “Keep Window Closed” reminder underneath the Fellowship Hall window.

    8. Tape the “Keep These Doors Closed” reminders to both sides of the double doors into the lobby — so that a sign faces out to the lobby and a sign faces into the Fellowship Hall.

  11. In the Fellowship Hall lobby:

    1. Tape a Quiet Study Only sign to the south wall across from the lobby restroom.

    2. Tape another WiFi password sign to the south wall across from the lobby restroom.

    3. Tape the single occupancy restroom sign to the outside of the restroom door on the north wall.

    4. Tape another "Please wear a mask" sign at the entrance to the east ramp up from the lobby — so that anyone coming down into the lobby from the upstairs will see it.

    5. Go up the stairs past the sign telling you not to go up those stairs and go into the east entrance foyer. Hang the "Please Use the South Door" sign on the inside of the outside door, facing outwards.

      Please do not go upstairs sign on the south entrance stairs   Welcome to Planet Homeschool sign on the south entrance dooreast entrance to Faith UMC

    6. Get the Quiet Study Only table sign from the Onsite Volunteer File Box. Place that on the round table in the Fellowship Hall lobby or on the bench near the elevator if the round table is not yet set up.

Open Doors and Windows

  • Wedge open doors into the hallway from all classrooms as well as the lounge.

    • Also open the doors between the three interconnected east classrooms (Rooms 114, 115, and 116).

    • Do not wedge open the door to the Resource Room (Room 118).

    room 116 with door to hallway open open door from 114 to room 115

  • Raise the window blinds.

    • Do not raise them if they don’t cooperate. Don’t risk breaking the blinds!

  • Open windows, weather permitting.

    • We have permission from the church to open windows even when it is cold outside but we must make sure they are closed at the end of the day.

    • Do not open the windows in the Fellowship Hall or Kitchen (or Ebenezer Room) when the air conditioning is running.

a closed window an open window

Turn on the classroom lights.

Set up the Onsite Volunteer Station

  • Make sure this is done before classes start at 9:15 AM as extra tables and chairs are kept in the back of the Fellowship Hall and you don’t want to disturb class to obtain these items.

  • The PHS Onsite Volunteer Station bench — this is a small wooden table.

  • The PHS corkboard — place it on the PHS Onsite Volunteer bench, leaning against the wall.

  • Hang the door keys on the hook on the PHS corkboard.

  • The Onsite Volunteer Station file box — place it on the floor next to the bench.

  • About a dozen folding chairs — place them along the hallway walls near the PHS Onsite Volunteer bench.

  • The Onsite Volunteer Station three-drawer rolling cart — place it next to the bench

  • The Lost & Found box — display lost & found items if there is room to do so, to increase the chances they might be claimed.

  • The smaller box of donated N95/KN95/KF94 respirator masks. (The larger box goes in the south entryway).

Quiet Study Setup

Move one round table and its eight folding chairs from the Fellowship Hall into the Fellowship Hall lobby.

onsite volunteer station with bench, bulletin board, cart, file box, and folding chairs Quiet Study table in the Fellowship Hall lobby

General Classroom Setup

Consult the room checklist and furniture arrangement diagram

Cleanup kit set up for Room 3   Fall 2022 setup guides for Room 115

Move the church’s furniture to the side

  • Stack tables and chairs to maximize the available floor space.

preschool tables and chairs set up to Faith UMC preferences preschool tables and chairs stacked off to the side

Retrieve sufficient tables and chairs from the Fellowship Hall Storage Room

  • Bring the tables and chairs needed for all class periods from the racks in the storage closet at the back of the Fellowship Hall.

    • Unneeded folding chairs may be taken from around the Fellowship Hall’s round tables — but consult the Fellowship Hall’s setup guide to determine which ones are unneeded.

      • Unneeded round tables may also be moved from the Fellowship Hall into any classroom that needs a round table — but consult the Fellowship Hall’s setup guide to determine which ones are unneeded.

    • If the first-period class is smaller (or non-existent) then the additional tables and chairs needed for the later classes in the same room need to be brought to the room.

      • There isn’t enough time between classes to haul additional tables and chairs from the back of the Fellowship Hall through crowded hallways.

      • The additional tables and chairs should be left folded and leaned securely against a wall so as to not interfere with the first-period class.

    • If there is no first-period class, then tables and chairs should be set up for the first class in that classroom.

  • Set up the tables and chairs in accordance with the furniture arrangement diagram.

racks of folding tables and chairs in the Fellowship Hall closet folding tables and chairs set up for a PHS class

Students bring a Corsi-Rosenthal box to each classroom.

Plug them in and turn them on.

The Fellowship Hall gets two Corsi-Rosenthal boxes plus the portable HEPA filter. (The portable HEPA filter may also be set up in the Fellowship Hall lobby instead.)

Students plug in and turn on the church’s oscillating fans.

You may relocate the church’s oscillating fans to rooms where they are needed but make a note of the move and ensure the information is passed on to the Fourth Onsite Volunteers and the Cleanup Crew so that they can be returned home at the end of the day (a Post-It note on the fan should be sufficient, although you may wish to secure it against moving air with a bit of blue tape).

A red taped Corsi-Rosenthal box in the Fellowship Hall Faith UMC oscillating fan in Room 116. Unplugged. Faith UMC oscillating fan in Room 116. Unplugged.

Students wipe down surfaces

  • Use the all-purpose cleaner and paper towels in the Cleanup Kit to wipe down tabletops, countertops, chairs, doorknobs, and other surfaces.

Students clean the whiteboards.

  • Use the whiteboard cleaner and paper towels in the Cleanup Kit to clean the whiteboard so that it is ready for the day’s classes.

  • Clean the whiteboard even if the instructor for the first-period class doesn’t make use of the whiteboard.

  • Restock dry-erase markers, as needed

    Replacement dry-erase markers are kept in the three-drawer rolling cart at the Onsite Volunteer Station.

Check the classroom’s guide for any additional tasks.

libary cart in Room 116 portable whiteboard set up in Room 4 Covered up foosball table in the Fellowship Hall

All students assist with the setup of shared spaces and other classrooms.

  • When students have completed the setup of their own classrooms, they should assist with setting up shared spaces and other classrooms.

  • Some classes can be quite small, even one-on-one. Make sure that those classrooms have sufficient student helpers to get the space set up before class begins.

Onsite Volunteers double-check each room to be sure students have completed its setup

  • Consult the room’s setup guide to see what should be done.

  • Rooms without first-period classes must be set up for their first class of the day as tables and chairs are kept in the back of the Fellowship Hall and we don’t want to disturb a class to obtain these items.

  • After confirming that the setup is complete, return the room’s guide to its Cleanup Kit. (Leave the kit in the classroom.)

floor plan for Planet HomeschoolOnsite Volunteers take a walk through PHS every 20 minutes or so.

Once setup is complete, the Onsite Volunteer should alternate between resting and walking through Planet Homeschool, inside and outside the building.

Your walk should cover:

The hallways from the east stairs in the Fellowship Hall foyer to the south stairs in the south entryway.

  • Remind students if needed that we are not to use the east stairway, landing, or elevator — except to assist instructors in bringing supplies into the Fellowship Hall.

  • Our lease requires that we keep the Fellowship Hall door closed whenever it is being cooled or heated to avoid heat loss/gain to the hallways.

Students may also use the lounge, PHS closet, and unscheduled classrooms for socializing or quiet study, but the doors to the hallways must remain open.

The Lounge (Room 120).

  • The door to the lounge must remain open at all times (unless in use as a classroom with a class in session).

The PHS closet (Room 122).

  • The door to the PHS closet must remain open at all times.

Outside from the east lawn to the west lawn.

  • Any students on the front (or north) lawn should be reminded that our lease does not allow them to make use of that area and be asked to relocate to the east, south, or west lawns.

Remind students of our Community Expectations as needed.

Community Expectations

  • If reminders are not sufficient, please make a detailed report of what happened on the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected].

  • If you don’t know the name of the student(s) involved, ask them.

  • You can find the contact information of a student’s family in the Directory and call them for immediate assistance if needed.

  • Never post to any of our co-op‘s forums about behavior concerns.

Offer assistance if needed.

  • A collection of small bandages for minor cuts is kept in the three-drawer rolling cart, as are a pair of scissors, tape, pens, whiteboard markers, and other sundries.

  • While distressed students may just need a sympathetic ear, do not hesitate to call a student’s family to inform them that their student is in need of assistance.

  • All injuries, illnesses, and calls to families should be reported on the Onsite Volunteer Shift Log.

Greet any visitors.

  • Since you may not know who is and isn’t a visitor, just plan on greeting everyone.

  • Introduce yourself as the PHS Onsite Volunteer, ask for a return introduction, and offer your assistance if needed.

  • When you are the visitor, stop and introduce yourself to the PHS Onsite Volunteers.

Remind people to wear their masks properly.

  • If someone is wearing a mask improperly, ask them to adjust their mask.

  • You may just need to make a simple gesture to pull up the mask or pinch the nose bridge.

  • You may just need to tap one of the reminder signs.

  • You may need to say "pull your mask all the way up the bridge of your nose," "pinch your nose bridge," or "tighten up your straps."

  • Wait and watch to make sure that they do adjust their mask

While requesting proper masking in the larger world can lead to unpleasant interactions, everyone at PHS has made a commitment to follow our co-op’s COVID-19 Policies and to keep our community’s most vulnerable members safe, so these simple reminders should be more than enough.

  • If anyone shows up without a mask, ask them to put one on, hand them one from our stash of donated masks if needed, and then wait to watch them put it on to be sure they are complying with our co-op’s COVID-19 Policies.

Assist with supervising room transitions as needed.

  • First-period classes end at 10:30 AM, and second-period classes start at 10:35 AM.

  • If any room lacks sufficient folding tables and chairs (or other supplies and equipment) to transition quickly to the next class, report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] so that the room’s setup guide may be updated.

  • Onsite Volunteers are present in a supervisory capacity only.

  • Students are the experts in classroom transitions as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most Onsite Volunteers are at PHS just a few times a semester.

    Please allow our students the space to be the experts that they are — but also encourage them as needed.

Pass on information and keys to the Second Shift Onsite Volunteers.

  • The second shift arrives at 10:30 AM.

  • Make sure the Second Shift Onsite Volunteers know where the door keys are located.

  • Let the Second Shift Onsite Volunteers know about any special situations or concerns for the day.

Complete your Onsite Volunteer Shift Log.

Shift Log

You do not need to wait until the end of your shift to complete the Onsite Volunteer Shift Log but may report concerns as they arise.

Use the Onsite Volunteer Shift Log form to report:

  • Low supplies
  • Outdated information (signage, furniture arrangement diagrams, checklists, binder information, etc.).
  • PHS equipment in need of repair or maintenance.
  • Any damage caused to church property.
  • Any injuries or illnesses.
  • Any behavior concerns.
  • Any calls you placed to families.

Let the Second Onsite Volunteers know when you leave.

  • Your shift ends at 10:45 AM.

  • Return your Onsite Volunteer Badge to the top drawer of the three-drawer rolling cart at the Onsite Volunteer Station.

  • If you end up having to stay later than 10:45 AM, please report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] about the situation that caused the delay. Please do not post directly to our co-op’s forum.