Volunteering FAQ

Volunteer Commitment Overview

Frequently Asked Questions

  1. How many Monitor shifts do I need to volunteer to fill?
  2. What should if I need to cancel or reschedule a shift I signed up to fill?
  3. What should I do if I'm going to be late?
  4. What should I do if an emergency prevents me from filling my shift at all?
  5. Can I volunteer for all shifts on single Friday to fulfill my entire volunteer commitment in a one day?
  6. If I volunteer for consecutive shifts, do I need to “make up” the overlap?
  7. What am I supposed to do during my shift?
  8. What do I do if something goes awry during my shift?
  9. Can I sign up with a friend?
  10. Why am I paired with another volunteer?
  11. What should I do if no adults in my family can volunteer to serve as Monitors?
  12. What other volunteer opportunities are there?
  13. How many shifts are there overall?

How many Monitor shifts do I need to volunteer to fill?

  • In order to fulfill your volunteer commitment, you should plan to volunteer for 3 two-hour Parent Monitor shifts during Fall Semester and 4 during Spring Semester.
  • You can mix and match and volunteer for back-to-back two-hour shifts to get more hours done in a single day.
  • The number of volunteer hours each family needs to sign up to cover does vary with the number of participating families as well as the semester. It is it highly unlikely but still possible that low enrollment might cause the PHS Leadership Team to ask each family to contribute additional hours.

What should if I need to cancel or reschedule a shift I signed up to fill?

  1. Post to our forum to request a shift trade. Be sure to include the date and shift you wish to trade. Listing dates and shifts that you are available to accept is helpful.
  1. After you arrange your trade, please let the Volunteer Coordinator know the details (date, shifts and names), so that s/he can keep the registration database current.
  1. If you swap shifts after the week’s “Volunteer Team for Friday …” email has been posted, please be sure to Reply to that email thread so that the other members of PHS know about this change. Please provide your replacement's contact information. Contact information can be found in the Directory.

What should I do if I'm going to be late?

  1. Let the current volunteer team member know about the delay directly, so s/he can make plans as needed! The names, phone numbers and email addresses of the week's volunteer team are in our forum under the latest “Volunteer Team for Friday …” thread.
  • If you are the First Parent Monitor, call the Keyholder.
  • If you are the Second Parent Monitor, call the First Parent Monitor.
  • If you are the Third Parent Monitor, call the Second Parent Monitor.
  • If you are the Fourth Parent Monitor, call the Third Parent Monitor.
  • Reception inside Faith can be poor. If you are unable to connect with the current volunteer team member, call another member of PHS and ask for assistance reaching the current volunteer. Contact information can be found in our Directory.
  1. If possible, please post to our forum requesting assistance. Be sure to include your estimate arrival time to help with planning.
  • If your circumstances prevent you from posting to the forum, if possible, call another member of Planet Homeschool and ask them to post for you.
  • It is a good idea to have the phone numbers of a couple of other members of Planet Homeschool on hand in case of emergency.
  1. Please do not reach out solely to PHS lead volunteers as those volunteers may be unavailable at that moment. Reaching out to someone you know is on-site at PHS that day is best.

What should I do if an emergency prevents me from filling my shift at all?

  • Follow the same procedures as above — let the current volunteer team member know directly, then reach out to the rest of the membership via our forum for help with getting your shift covered.

If I volunteer for consecutive shifts, do I need to “make up” the overlap?

  • No. You’ll receive “full credit” for each consecutive 2-hour shift.

What am I supposed to do during my shift?

  1. Review the detailed checklists via the links below. Printed version of these are kept in the Parent Monitor File Box at Planet Homeschool
  1. These are supervisory duties.
  1. Students are the experts in their own classroom set-ups & clean-ups as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most adult Monitors are at PHS just a couple of times a semester. Please allow our students the space to be the experts that they are — but also encourage them as needed.
  1. Planet Homeschool is a coop, which means that all members should plan to cooperate with set up, take down and clean up.
  • Families with students in 1st period classes should plan for their students to arrive 5 to 10 minutes early in order to set up their classrooms and the common areas.
  • Families with students in 4th period classes should allow up to 15 minutes after class ends for take-down and clean up.
  • Students in 2nd and 3rd period classes are responsible for setting up, taking down, and cleaning up the lunch room.
  1. We will be holding “monitor training” sessions each Semester when experienced Monitors will be on hand to give you a tour of the basics.
  1. For more extensive training, you can request to co-volunteer a shift with a more experienced volunteer.

What do I do if something goes awry during my shift?

  • If student is rude, unkind, unhelpful, disruptive or hurtful to another student, we have a student-run Mediation Team standing by to help — so ask them for help.

Can I sign up with a friend?

  • Yes! Up to 2 adults may sign up for each Parent Monitor shift.

Why am I paired with another volunteer?

  • Allowing teams of 2 volunteers per shift addresses several concerns raised by PHS members:
  1. New members nervous about their new responsibilities will have a “buddy” to help them out.
  1. Should a volunteer have an emergency situation (and not show up, arrive late, or need to leave early), coverage for their shift is automatically provided.
  1. It's a matter of due diligence. As unlikely as the scenario may seem, two-adult policies both protect minors and prevent adults from encountering a situation where they could be wrongfully accused.
  1. Bonus! Having a “buddy” provides you with some delightful company for the duration of your shift.

What should I do if no adults in my family can volunteer to serve as Monitors?

What other volunteer opportunities are there?

  • The PHS Leadership Team is compiling of list of suggested ways you can contribute beyond Parent Monitor or Clean-Up Monitor. In the meantime, you can make a suggestion based on your strengths and preferences and what you perceive as needing doing at Planet Homeschool. (The Volunteer Coordinator position came about in just this way.)

How many shifts are there overall?

  • Each Friday, there are 4 two-hour Parent Monitor shifts.
  • For our 12-week fall semester, there are 48 Parent Monitor shifts total.
  • For our 16-week spring semester, there are 64 Parent Monitor shifts total.
  • For the full-year, there are 112 Parent Monitor shifts total.