Closing Keyholder Checklist
Overview Opening Keyholder Guide
First Shift Guide Second Shift Guide Third Shift Guide Fourth Shift Guide
Video Guide Detailed Guide
Checklist
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Lock doorknob or door handle
Detailed Guide
Arrive by 3:15 PM.
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Classes end at 3:05 PM.
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Cleanup should be completed by 3:20 PM.
Let the Fourth Onsite Volunteers know you have arrived.
If necessary, retrieve your keys from the Onsite Volunteers.
Whose keys are left on site is determined on a semester-by-semester basis.
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If the Closing Keyholder has a child taking a first-period class, then it makes the most sense for the Closing Keyholder to drop off their keys when they arrive with their child(ren).
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If the Opening Keyholder has a child taking a fourth-period class, then it also works to have them pick up their keys when they pick up their child(ren).
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If neither is true, the Keyholders will need to work together to come up with a plan that will likely involve switching whose keys are onsite in the middle of the day.
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If a Keyholder is staying onsite, the Keyholder may keep their keys on their person (as long as there is an accessible set of keys in the building at all times).
The keys are generally kept on a hook on the corkboard at the Onsite Volunteer Station but may be in the pocket of an Onsite Volunteer by the time you arrive.
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It is easiest to do the tasks described below on a room-by-room basis: |
Lock the interior doors.
If cleanup is not complete, you may lock the door knob (or door handle) and leave the door wedged open.
- Room 114 (northeast classroom)
- Room 115 (center east classroom)
- Room 116 (southeast classroom)
- Room 118 (Resource Room)
- Room 119 (southwest classroom)
- Room 120 (The Lounge)
- Room 121 (northwest classroom)
- Room 122 (PHS Closet)
Other doors
- Utility Closet (between the north hall restrooms) — this door does not unlock but pull off the blue tape (or flat magnet) used to hold the latch down.
- Fellowship Hall Storage Room — this door rarely unlocks successfully, so it probably doesn't need to be locked, but you may pull off the blue tape (or flat magnet) used to hold the latch down.
- Other Fellowship Hall doors do not have locks but all doors must be closed before you leave the building.
Check in with Onsite Volunteers to confirm no one’s belongings remain in any classrooms, the closet, or the lounge.
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Students engaged in cleanup will sometimes leave their belongings in classrooms, the closet, or the lounge.
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Move any belongings to the hallway before locking any doors, even if you are leaving the door open until cleanup is complete.
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Be mindful of not accidentally absconding with something belonging to Faith UMC or its other tenants.
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Check in with Onsite Volunteers to confirm that storage in the Fellowship Hall Storage Room is complete.
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Chair and table racks are neat and in a lineup along the back wall.
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Pathways are clear of any chairs (or tables) that did not fit on the racks.
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There is at least three feet of space in front of the electrical box on the east wall (northeast corner).
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Door wedge is inside the storage room.
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These doors break easily. Do not force them closed until all storage is inside.
Check in with Onsite Volunteers to confirm that all windows are closed and latched.
- Room 115 (center east classroom)
- Room 116 (southeast classroom)
- Room 118 (Resource Room)
- Room 119 (southwest classroom)
- Room 120 (the lounge — center west classroom)
- Room 121 (northwest classroom)
- Room 122 (PHS Closet)— doublecheck the door handle is fully unlocked
- Fellowship Hall
- Kitchen
- Fellowship Hall Lobby
Check in with Onsite Volunteers to confirm that all PHS supplies have been returned to closet.
Before closing the locked PHS Closet door (room 122), confirm with the Onsite Volunteers that everything has been stored away (and that no one has left their belongings inside).
The Onsite Volunteers have a printed Closet Cleanup Checklist that they are responsible for doublechecking.
The items most likely to be forgotten:
- the east door “Use Other Door” sign
- the two stairway floor signs
- the Name Badge trays from the south entryway
- Cleanup Kits in general but the Fellowship Hall Cleanup Kit in particular
- various cleaning supplies such as whiteboard cleaner, all-purpose cleaner, our dust mop, our Swiffer, our vacuum cleaners, etc.
Confirm that we have not absconded with Faith’s scuff mark remover (the tennis ball on a stick). That gets returned to Faith’s Utility Closet.
Make sure that no PHS belongings are in the corner that belongs to Little Sparrows Montessori Co-op and that no one has tried to claim Little Sparrow’s vacuum cleaner as our own.
Scan to confirm cleanup is complete
Rooms whose lights are off and whose doors are closed should be fully cleaned up, but before closing the locked door take a quick look around to confirm that:
- Floors are swept and carpets are vacuumed.
- Whiteboards are clean (no trace of writing should remain).
- Surfaces are wiped down.
- Furnishings and accouterments are arranged to Faith’s preferences.
- Blinds are lowered.
- No one’s belongings remain inside.
- Windows are closed and latched.
- All PHS supplies have been returned to the PHS Closet.
Turn off room lights if cleanup is complete.
If it is not cleaned yet, then the Onsite Volunteers will turn off the lights after confirming cleanup is complete.
- Room 114 (northeast classroom)
- Room 115 (center east classroom)
- Room 116 (southeast classroom)
- Room 118 (Resource Room)
- Room 119 (southwest classroom)
- Room 120 (the lounge — center west classroom)
- Room 121 (northwest classroom)
- Room 122 (PHS Closet)
- Utility Closet (north hallway between restrooms)
- Fellowship Hall Storage Room
- Kitchen
- Fellowship Hall
Close the interior doors if cleanup is complete.
If it is not, then the Onsite Volunteers will close the door after confirming cleanup is complete.
- Room 114 (northeast classroom)
- Room 115 (center east classroom)
- Room 116 (southeast classroom)
- Room 118 (Resource Room)
- Room 119 (southwest classroom)
- Room 120 (the lounge — center west classroom)
- Room 121 (northwest classroom)
- Room 122 (PHS Closet)
- Utility Closet (north hallway between restrooms)
- Fellowship Hall Storage Room
- Kitchen
- Fellowship Hall doors to the Fellowship Hall Lobby
- Fellowship Hall door to the north hallway
The doors between the three eastside interconnected classrooms (114, 115, 116) should be left open for airflow.
Confirm that the doors are securely locked.
The locks are old, worn out, and stubbornly difficult, so give them a jiggle to confirm they are really locked.
- Room 114 (northeast classroom)
- Room 115 (center east classroom)
- Room 116 (southeast classroom)
- Room 118 (Resource Room)
- Room 119 (southwest classroom)
- Room 120 (the lounge — center west classroom)
- Room 121 (northwest classroom)
- Room 122 (PHS Closet)
- Utility Closet (north hallway between restrooms)
- Fellowship Hall Storage Room
Check in with Onsite Volunteers to confirm that everyone has left the building.
It’s the Onsite Volunteers’ responsibility to look for any students who might be tucked into various nooks and crannies. You just need to confirm they’ve completed this step before you lock the exterior door.
Turn off the hallway lights.
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The Fellowship Hall’s east ramp and the Fellowship Hall Lobby lights are turned off using the southmost switch at the northeast hallway corner by the Fellowship Hall doorway.
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The northmost switch there will turn off the hallway lights, but you don’t need to walk in darkness because:
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The north and west hallway lights are turned off using the switch by the doorway to the south entryway.
Close the door between the hallway and the south entryway.
Tuck the door wedge to the side where the next person who needs it can easily see it but no one trips over it.
Lock the exterior door.
Confirm that the door is securely locked.
Let the Onsite Volunteers know that you are leaving.
An Onsite Volunteer must remain at PHS until every student has safely left.
No students may be at PHS (inside or outside) without an adult co-op member present, Even if they are:
- mature
- responsible
- independent
- an older teen (or even a newly minted adult)
- have the permission of their parents or guardians
Onsite Volunteers should assist students who need help connecting with their ride home.
Northbound Metro Transit Route 25 picks up students at the corner at approximately 3:17 PM. The southbound bus arrives at approximately 3:41 PM, but students may wait unaccompanied at the bus stop across the street (weather permitting).
The Closing Keyholder’s sole responsibility is to lock the doors every Friday as soon as Cleanup is complete. The Closing Keyholder is not responsible for remaining at PHS until every student has safely left, so may leave before Onsite Volunteers do.
If there are students still onsite later than 3:30 PM, then Onsite Volunteers should report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com about the situation that caused the delay. Please do not post directly to any of our co-op’s forum.
People may still exit the building after the door is locked, so if the weather is unpleasant, students and the Fourth Onsite Volunteers may wait inside the building for late-arriving rides.
- Make sure everyone understands that the door will lock behind them when they exit and there will be no one to let them back into the building.
The Keyholder may also leave the Lounge (room 120) door locked but open so they have somewhere to sit but must have a firm commitment to close the door securely before leaving. (Most people prefer to wait in the south entryway unless it will be a very long wait.)
Complete your online Onsite Volunteer Shift Log.
You do not need to wait until you are finished to complete the form but may report concerns as they arise.
Use this form to report:
- Low supplies
- Outdated information (signage, room layouts, checklists, binder information, etc.).
- PHS equipment in need of repair or maintenance.
- Any damage caused to church property.
- Any injuries or illnesses.
- Any behavior concerns.
- Any late pickups.
- Any calls you placed to families.