Closing Keyholder Checklist

Fourth Onsite Volunteer Volunteer Commitment Overview

3:15 PM

Arrive by 3:15 PM. Classes end at 3:05 PM. Cleanup should be completed by 3:20 PM.

Let the Fourth Onsite Volunteers know you have arrived.

If necessary, retrieve your keys from the Onsite Volunteers. Whose keys are left onsite is determined on a semester-by-semester basis.

Confirm no one’s belongings remain in the Lounge. Students engaged in cleanup will sometimes leave their belongings in the Lounge. Move these to the hallway before locking the door.

Confirm that all PHS supplies have been returned to closet The east door “Use Other Door” sign, the Name Badge tray(s), the Cleaning Kits, various cleaning supplies, and the PHS whiteboard for Room #4 are the items most likely to be forgotten.

Confirm that all windows are closed and latched Room #1, Room #2, Room #3, Lounge, Room #5, PHS Closet, and the Kitchen have exterior windows.

Lock the interior doors. Rooms whose lights are off and doors are closed should be cleaned up and ready to be locked. Room #1, Room #2, Room #3, Room #4, Room #5, Lounge, PHS Closet

Confirm that the doors are securely locked. The locks are old, worn out, and stubbornly difficult.

Check in with Onsite Volunteers to confirm that everyone has left the building.

Turn off the hallway lights Fellowship Hall ramp & lobby lights are turned off at the northeast hallway corner by the Fellowship Hall doorway. Hallway lights are turned off by the doorway to the south entrance foyer.

Close the door between the hallway and the south entrance foyer.

Lock the exterior door. Confirm that the door is securely locked.

Let the Onsite Volunteers know that you are leaving.

An Onsite Volunteer must remain at PHS until every student has safely left No students may be at PHS (inside or outside) without an adult co-op member present.

Complete your Shift Log Late pickups. Low supplies. Outdated information. Broken equipment. Damage to church property. Injuries & illnesses. Behavior concerns. Calls to families. You may leave as soon as all of the door are locked but at least one Fourth Onsite Volunteer must remain onsite (outside) with any remaining students.

Detailed Instructions

Arrive by 3:15 PM.

Classes end at 3:05 PM.

Cleanup should be completed by 3:20 PM.

Let the Fourth Onsite Volunteers know you have arrived.

If necessary, retrieve your keys from the Onsite Volunteers.

Whose keys are left onsite is determined on a semester-by-semester basis.

1. If the Closing Keyholder has a child taking a first-period class, then it makes the most sense for the Closing Keyholder to drop off their keys when they drop off their child(ren).

2. If the Opening Keyholder has a child taking a fourth-period class, then it also works to have them pick up their keys when they pick up their child(ren).

3. If neither is true, the Keyholders will need to work together to come up with a plan that will likely involve switching whose keys are onsite in the middle of the day.

The keys are generally kept on a hook on the corkboard at the Onsite Volunteer Station, but may be in the pocket of an Onsite Volunteer by the time you arrive.

Confirm that no one’s belongings remain in the Lounge.

Students engaged in cleanup will sometimes leave their belongings in the Lounge. Move these to the hallway before locking the Lounge door.

Confirm that all PHS supplies have been returned to the PHS Closet.

The items most likely to be forgotten:

• the east door “Use Other Door” sign
• the Name Badge tray(s) from the south entrance foyer
• Cleaning Kits in general but the Fellowship Hall Cleaning Kit in particular
• various cleaning supplies such as whiteboard cleaner, all-purpose cleaner, our dust mop, our Swiffer, our vacuum cleaners, etc.
• the PHS whiteboard for Room #4 (the room that does not have its own whiteboard)

Before locking the PHS Closet door, confirm with the Onsite Volunteers that everything has been stored away (and that no one has left their belongings inside).

Confirm that all windows are closed and latched.

The following rooms have exterior windows:

• Room #1
• Room #2
• Room #3
• Lounge
• Room #5
• PHS Closet
• Kitchen

Lock the interior doors:

Rooms whose lights are off and whose doors are closed should be fully cleaned up and ready to be locked, but before locking the door take a quick look around to confirm that (1) no one’s belongings remain inside, (2) all PHS supplies have been returned to the PHS Closet, and (3) all windows are closed and latched.

• Room #1 — confirm that the door is securely locked!

• Room #2 — confirm that the door is securely locked!

• Room #3 — confirm that the door is securely locked!

• Room #4 — confirm that the door is securely locked!

• Lounge — confirm that the door is securely locked!

• Room #5 — confirm that the door is securely locked!

• PHS Closet — confirm that the door is securely locked!

The Fellowship Hall doors are never locked but the lights must be turned off and all doors must be closed.

Confirm that the doors are securely locked.

The locks are old, worn out, and stubbornly difficult.

Check in with Onsite Volunteers to confirm that everyone has left the building.

It’s the Onsite Volunteers’ responsibility to look for any students who might be tucked into various nooks and crannies. You just need to confirm they’ve completed this step before you lock the exterior door.

Turn off the hallway lights.

The Fellowship Hall’s ramp & lobby lights are turned off using the southmost switch at the northeast hallway corner by the Fellowship Hall doorway. The northmost switch there will turn off the hallway lights, but you don’t need to walk in darkness because:

The hallway lights are turned off using the switch by the doorway to the south entrance foyer.

Close the door between the hallway and the south entrance foyer.

Lock the exterior door.

Confirm that the door is securely locked.

Let the Onsite Volunteers know that you are leaving.

An Onsite Volunteer must remain at PHS until every student has safely left.

No students may be at PHS (inside or outside) without an adult co-op member present, Even if they are:

• mature
• responsible
• independent
• an older teen (or even a newly minted adult)
• have the permission of their parents or guardians

Onsite Volunteers should assist students who need help connecting with their ride home.

Northbound Metro Transit Route 25 picks up students at the corner at approximately 3:17 PM. The southbound bus arrives at approximately 3:41 PM, but students may wait unaccompanied at the bus stop across the street (weather permitting).

The Closing Keyholder’s sole responsibility is to lock the doors every Friday as soon as Cleanup is complete. The Closing Keyholder is not responsible for remaining at PHS until every student has safely left, so may leave before Onsite Volunteers do. This means that Onsite Volunteers may have to wait outside the building.

If there are students still onsite later than 3:30 PM, then Onsite Volunteers should report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] about the situation that caused the delay. Please do not post directly to any of our co-op’s forum.

Complete your Onsite Volunteer Shift Log.

You do not need to wait until you are finished to complete the form but may report concerns as they arise.

Use this form to report:

• Low supplies
• Outdated information (signage, room layouts, checklists, binder information, etc.).
• PHS equipment in need of repair or maintenance.
• Any damage caused to church property.
• Any injuries or illnesses.
• Any behavior concerns.
• Any late pickups.
• Any calls you placed to families.