Fourth Onsite Volunteer Checklist

Overview   First Shift Guide   Second Shift Guide   Third Shift Guide   Closing Keyholder

Video Guide   Detailed Guide   Cleanup Guide   Signage

1:30 PM–3:30 PM

Checklist

analog clock face showing 8:45 AMArrive by 1:30 PM.

Your shift starts at 1:30 PM. The third shift ends at 1:45 PM.

outline of two people talking with conversation bubblesCheck in with the Third Onsite Volunteers

The Third shift can’t leave until they know that the Fourth shift has arrived

outline of two keys on a simple ringConfirm where the keys are located before the Third shift leaves.

The keys are kept on a hook on the corkboard at the Onsite Volunteer Station

outline of a name badge on a lanyardWear an Onsite Volunteer Lanyard Badge.

These can be found in the three-drawer rolling cart for the Onsite Volunteer Station or claimed from a departing Onsite Volunteer.

outline of a table with an arrow indicating rotating

Supervise room transitions.

Third period ends at 1:45 PM. Fourth period starts at 1:50 PM.

outline of a person walk and a dotted path to followTake a walk through PHS every 20 minutes or so.

Lobby, hallways, lounge, closet, unscheduled classrooms, entryway, lawn, parking lot.

outline of two people talking casually. Remind students of our Community Expectations as needed.

Community Expectations

outline of an adult speaking to a teenager.Offer assistance if needed

outline of a person wavingGreet any visitors.

Introduce yourself as the Onsite Volunteer for Planet Homeschool.

outline of head wearing a respirator mask

Remind everyone to mask properly.

Cleanup

While you may begin cleaning up the hallway and empty classrooms before classes end, be mindful of noise so as to not disrupt the classes still in progress.

outline of a flyer taped to the wallTake down all PHS signage.

Keep signs in order. East entrance, lobby, restrooms, hallways, lounge, south entryway, classrooms. Do not remove FUMC’s own signage.

outline of a flyer taped to the wallReturn signs to the Onsite Volunteer File Box.

The file box is kept at the Onsite Volunteer Station.

outlines of a folding chair, file box, table, and bulletin boarddTake down the Onsite Volunteer Station.

stack file box, three-drawer rolling cart, lost & found, and box of donated masks on top of bench

outline of two keys on a simple ringKeep the keys with you until the closing keyholder claims them.

outline of a checklist with two checkmarksBring box of donated masks from south entryway to closet.

Leave the name badge trays until the very end.

outline of a checklist with two checkmarksBring hand sanitizer from south entryway to closet.

outline of an adult helping a child out a chairRemind students that cleanup is their responsibility and encourage them to pitch in.

Fourth period ends at 3:05 PM.

outline of a layout guide and checklistSet out cleanup guides and cleaning supplies next to each Cleanup Kit.

Lounge, classrooms, Fellowship Hall. The kitchen only if there is a cooking class.

outline of a checklist with two checkmarksWipe down all surfaces.

tabletops, countertops, end tables, chairs

outline of a checklist with two checkmarksFold and return folding chairs and tables to Fellowship Hall storage room.

outline of a checklist with two checkmarksTurn off, unplug, and return Corsi-Rosenthal Boxes to closet.

outline of a checklist with two checkmarksTurn off, unplug, and return portable HEPA air filter to closet.

outline of a checklist with two checkmarksTurn off and unplug the church's oscillating fans.

Return to their original rooms, if necessary.

outline of a checklist with two checkmarksDustmop and sweep floors.

Fellowship Hall, lobby, hallways, lounge, west classrooms

outline of a checklist with two checkmarksVacuum carpets.

east classrooms, lounge, entryway

outline of a checklist with two checkmarksRemove scuff marks.

Fellowship Hall, lobby, hallways, lounge, west classrooms

outline of a checklist with two checkmarksReturn church furniture to church's preferred setup.

outline of a checklist with two checkmarksEnsure slipcovers are on sofas and pillows. Arrange pillows on sofas.

outline of a checklist with two checkmarksReturn library cart to closet.

outline of a checklist with two checkmarksReturn foosball table cover to closet.

outline of a checklist with two checkmarksClean whiteboards.

No trace of writing may remain.

outline of a tray of name badgesEmpty all wastebins.

Consolidate trash to save bags. Fellowship Hall, restrooms, lounge, classrooms.

outline of a tray of name badgesClose and lock the windows.

outline of a checklist with two checkmarksGently lower window blinds.

Don’t lower if they won’t cooperate.

outline of a checklist with two checkmarksFlush all toilets and urinals.

In all 4 restrooms.

outline of a checklist with two checkmarksWipe dry around all sinks including floor.

In all 4 restrooms.

Also empty restroom wastebins.

outline of a checklist with two checkmarksDouble-check each room to be sure students have completed cleaning up.

classrooms, Fellowship Hall, Fellowship Hall lobby, hallways, lounge, and restrooms

outline of a layout guide and checklistReturn guides and cleaning supplies to Cleanup Kit

outline of a bucket with cleaning suppliesReturn Cleanup Kits to closet

Restock kits as needed.

outline of a checklist with two checkmarksDocument lost & found.

Photograph and describe abandoned items and post to our co-op’s forum.

outline of two people talking with conversation bubblesTurn off the lights.

This signals that an Onsite Volunteer has verified the room’s cleanup is completed.

outline of two people talking with conversation bubblesClose the door into the hallway.

This lets the keyholder know the room is ready to be locked.

outline of a tray of name badgesBring name badge trays from the entryway back to the closet.

Confirm that all students have returned their badges first.

outline of a tray of name badgesReturn your Onsite Volunteer Lanyard Badge to the Rolling Cart.

If you find you wore it home, be sure to bring it back next week.

outline of two people talking with conversation bubblesConfirm that everyone has left the building.

Double-check the restrooms, Lounge, fellowship hall, and Fellowship Hall lobby.

outline of two people talking with conversation bubblesCheck in with the Closing Keyholder.

The keyholder should arrive by 3:15 PM to lock all the doors.

online of a mobile form with an online form openComplete your Shift Log.

Shift Log

Low supplies Outdated. information. Broken equipment. Damage to church property. Injuries & illnesses. Behavior concerns. Late picks ups. Calls to families.

online of a mobile form with an online form openRemain at PHS until every student has safely left.

No students may be at PHS (inside or outside) without an adult co-op member present.

 
floor plan for Planet HomeschoolDetailed Instructions

Arrive by 1:30 PM.

  • Your shift starts at 1:30 PM.

Check in with the Third Onsite Volunteers

The third shift ends at 1:45 PM. Use your 15 minutes of shift overlap to gather information. Ask if there are any special situations or concerns for the day.

The Third Onsite Volunteers can’t leave until they know that the Fourth Onsite Volunteers have arrived.

Find out where the door keys are located.

Confirm you know where the door keys are before the Third Onsite Volunteers leave. The door keys are generally kept on a hook on the corkboard at the Onsite Volunteer Station. The Keyholder may opt to keep the keys with them if they are in the building to ensure they don't forget to bring them home at the end of the day.

Fourth Onsite Volunteers are responsible for ensuring the transfer of the keys back to the Closing Keyholder.

Wear an Onsite Volunteer Lanyard Name Badge.

Onsite Volunteer Lanyard Name Badges are kept in a drawer in the Onsite Volunteer Station’s rolling cart, but you can also claim one from a departing Third Onsite Volunteer.

Assist with supervising room transitions as needed.

  • Third-period classes end at 1:45 PM.

  • If any room lacks sufficient folding tables and chairs (or other supplies and equipment) to transition quickly to the next class, report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] so that the room’s setup guide may be updated.

  • Onsite Volunteers are present in a supervisory capacity only.

  • Students are the experts in classroom transitions as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most Onsite Volunteers are at PHS just a few times a semester.

    Please allow our students the space to be the experts that they are — but also encourage them as needed.

floor plan for Planet HomeschoolTake a walk through PHS every 20 minutes or so.

Until it is time to start cleaning up, the Onsite Volunteer should alternate between resting and walking through Planet Homeschool, inside and outside the building.

Your walk should cover:

The hallways from the east stairs in the Fellowship Hall foyer to the south stairs in the south entryway.

  • Remind students if needed that we are not to use the east stairway, landing, or elevator — except to assist instructors in bringing supplies into the Fellowship Hall.

  • Our lease requires that we keep the Fellowship Hall door closed whenever it is being cooled or heated to avoid heat loss/gain to the hallways.

The lounge (room 120).

  • The door to the lounge must remain open at all times — unless it is being used as a classroom.

The PHS closet (room 122).

  • Students are permitted to make use of the lounge, PHS closet, and unscheduled ground-floor classrooms for socializing or quiet study. Doors must remain open unless an adult co-op member or instructor is also in the room.

The Resource Room (room 118).

  • Students may only use the Resource Room for quiet study or one-on-one tutoring when an adult co-op member or instructor is also in the room.

The grounds outside.

  • PHS may make use of the west lawn, south lawn, far lawn, east lawn, and parking lot.

  • These spaces may be used for socializing, relaxing, or holding classes outside.

Remind students of our Community Expectations as needed.

Community Expectations

  • If reminders are not sufficient, please make a detailed report of what happened on the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected].

  • If you don’t know the name of the student(s) involved, ask.

  • You can find the contact information of a student’s family in the Directory and call them for immediate assistance if needed.

  • Never post to any of our co-op‘s forums about behavior concerns.

Offer assistance if needed.

  • A collection of small bandages for minor cuts is kept in the three-drawer rolling cart, as are a pair of scissors, tape, pens, whiteboard markers, and other sundries.

  • While distressed students may just need a sympathetic ear, do not hesitate to call a student’s family to inform them that their student is in need of assistance.

  • All injuries, illnesses, and calls to families should be reported on the Onsite Volunteer Shift Log.

Greet any visitors.

  • Since you may not know who is and isn’t a visitor, just plan on greeting everyone.

  • Introduce yourself as the PHS Onsite Volunteer, ask for a return introduction, and offer your assistance if needed.

  • When you are the visitor, stop and introduce yourself to the PHS Onsite Volunteers.

Remind people to wear their masks properly.

  • If someone is wearing a mask improperly, ask them to adjust their mask.

  • You may just need to make a simple gesture to pull up the mask or pinch the nose bridge.

  • You may just need to tap one of the reminder signs.

  • You may need to say "pull your mask all the way up the bridge of your nose," "pinch your nose bridge," or "tighten up your straps."

  • Wait and watch to make sure that they do adjust their mask

While requesting proper masking in the larger world can lead to unpleasant interactions, everyone at PHS has made a commitment to follow our co-op’s COVID-19 Policies and to keep our community's most vulnerable members safe, so these simple reminders should be more than enough.

  • If anyone shows up without a mask, ask them to put one on, hand them one from our stash of donated masks if needed, and then wait to watch them put it on to be sure they are complying with our co-op’s COVID-19 Policies.

Cleanup

map showing where to post signs

While you may begin cleaning up the hallway and empty classrooms before classes end, be mindful of noise. Do not disrupt classes still in progress.

Remind students from any classes that end early to be quiet in the hallways as other classes are still in session.

Students whose classes end early may not enter the Fellowship Hall or any other classroom spaces while class is still in session.

sign placement for Planet HomeschoolTake Down All PHS signage

Do not disturb classes that are in session. Onsite volunteers may begin to remove all of those signs that were put up and placed during the first shift from the hallways and other non-classroom areas before fourth-period classes end provided they are mindful of the classes in session and careful to not disturb them.

Grab the Onsite Volunteer Cleanup Checklist and consult the signage map.

Start with the sign on the east entrance at the top of the Fellowship Hall lobby stairs. Try to keep these signs in order as it makes it so much easier to hang them again the following Friday.

Do not remove Faith UMC signage or signage placed by other groups.

Remove PHS signage from the following locations:

  1. Start in the east entrance foyer at the top of the Fellowship Hall lobby stairs. Remove the use south door sign from the inside of the outside door.

  2. In the Fellowship Hall lobby, take down the (1) Quiet Study Only, (2) WiFi password, (2) single-occupancy restroom, and (4) Please Wear a Mask signs.

  3. Head up the ramp to the Fellowship Hall door, remove the Keep This Door Closed sign from the door and the (1) classroom schedule, (2) Eat Lunch Outside, (3) COVID-19 Policies, and (4) Mask Up reminder signs from the window next to the door. Do not remove any of Faith UMC’s own signage.

    • Do not remove the reminders to not disrupt fourth or fifth-period classes while they are in session. Those will be removed at the end of the fifth period.

  4. Continue through the north hallway, removing our co-op’s Restroom signage from both restrooms, including the Hold 10 Seconds to Flush signs from inside the stalls.

    • east restroom with two stalls and two sinks
    • west restroom with urinal, stall, and sink

    stalls and sinks sign for east restroom urinal stall and sink sign for west restroom hold 10 seconds to flush in the south stall of the east restroom

  5. Pull out the Classroom Schedule signs from the sign holders on the classrooms doors

    Straighten out the church's own room number signs if needed.

    • Room 122 = north PHS closet
    • Room 121 = northwest classroom
    • Room 120 = center west lounge with fabric divider to Room 119
    • Room 114 = northeast interconnected classroom
    • Room 119 = southwest classroom with fabric divider to Room 120
    • Room 115 = center east interconnected classroom
    • Room 118 = Resource Room
    • Room 116 = southeast interconnected classroom
    • Ebenezer Room upstairs if in use

    Classroom schedule for room 115 Faith UMC door sign for room 114.

    If a classroom is not in use, also grab the COVID-19 Policies and Mask Up reminder signs from inside the room, where they should have been posted next to the whiteboard. Do not disturb classes that are in session.

  6. When there is no class in Room 120 (the lounge), also remove the No Food, WiFi Password, and fabric divider caution signs from inside that room. Do not disturb a class if it is in session.

  7. At the south entrance, remove the Welcome to Planet Homeschool sign and Please Wear a Mask sign from the window next to the door.

  8. In the south entryway, remove the WiFi password and Please Wear a Mask signs from the north wall by the doorway into the hallway.

    Welcome to Planet Homeschool sign on the south entrance door Welcome to Planet Homeschool sign on the south entrance door

    Remove the class schedule, floor plan, Mask Up reminder, and COVID-19 Policies signs from the east wall over the radiator.

    Take down the name badge sign and then brace it upright in one of the name badge trays.

    south side of Faith UMC including south entrance name badge trays cleanup

  9. Bring the rest of the signs back to the Onsite Volunteer File Box and return them to the Signs folder at the front.

    The file box is kept at the Onsite Volunteer Station. Be sure the signs go into the Signs folder so that they may be easily found for setup next week.

  10. Next grab the two floor signs from the south stairwell and east stairs and bring them to our co-op’s closet in room 122.

    Please do not go upstairs sign on the south entrance stairs   Please do not go upstairs sign on the south entrance stairs

  11. The Quiet Study table sign in the Fellowship Hall lobby also goes in the Onsite Volunteer File Box.

  12. As classes end, collect the COVID-19 Policies and Mask Up reminder signs from inside each classroom.

    Quiet Study table in the Fellowship Hall lobby Spring 2020 classroom number and schedule for room 4

    • Collect the fabric divider cautions from rooms 119 and 120.

    • Collect the no food and the WiFi password signs from the lounge (room 120).

Prep for Student Cleanup

dustmop, scuff mark remover, two vacuum cleaners, broom and dustpanGet the scuff mark remover, which is a tennis ball on a stick, from the utility closet and lean it against the wall for the students to use to remove scuff marks from the tile floors in the Fellowship Hall, lobby, hallways, and west classrooms.

Back in the PHS closet, assemble the blue dustmop and set it in the hallway so it is ready for students to use.

Wheel the two vacuum cleaners into the hallway and park them near the PHS closet door.

Set out the broom and dustpan.

If you are going to need to mop, set up one or two Swiffer Sweepers with Wet Mopping Pad Refills. We only need to mop if we’ve caused some sort of mess that can’t be handled by a dustmop, broom, vacuum cleaner, or paper towels (such as mud or melted snow).
clear floats cheat

Take down the PHS Onsite Volunteer Station.

onsite volunteer stationOnsite Volunteers may begin to disassemble the Onsite Volunteer Station before classes end, but please take care to not disrupt classes in progress.

  1. Bring the corkboard back to the PHS closet.

  2. Stack the (1) Onsite Volunteer File Box, (2) Lost & Found Box, (3) three-drawer rolling cart, and (4) small box of donated masks on top of the coffee table bench

    Lost & Found

    • Neatly pack away any lost & found items that have been on display.

    • If you have new lost & found items, please take a photo of the item and post it with a brief description to our co-op forum.

    • Empty and rinse any food containers, including beverage containers, before placing them in the lost & found bin.

      • Do not ever leave food to rot in our co-op’s closet.

  3. Have two people carry the coffee table bench into the PHS closet.

  4. Fold the folding chairs and lean them against the wall in the hallway.

    • Students will return the folding chairs to the Fellowship Hall storage room when class ends.

Bring (1) the box of donated masks and (2) the bottle of hand sanitizer from the south entryway to the PHS closet.

Leave the name badge trays until the very end. The sign for the name badge tray should have been taken off the wall and propped in the back of one of the trays.

name badge trays setup name badge trays cleanup

As classes end, remind students that cleanup is their responsibility and encourage them to pitch in.

Students are expected to assist with the cleanup of all PHS spaces, not just their own fourth-period classroom.

Students are the experts in cleanup as they are at PHS every week, while most Onsite Volunteers are at PHS just a couple of times a semester. Please allow our students the space to be the experts that they are — but also encourage them as needed.

Students may not leave until cleanup is complete.

Student Cleanup Setup

  1. After class ends in the Fellowship Hall:

    • Wedge open the west door from the north hallway into the Fellowship Hall.

    • Walk to the other side of the Fellowship Hall and open both doors to the storage room fully.

      • You'll need to locate the door wedge to hold open the north door but the south door has a functioning doorstop that you can drop.

      Fellowship Hall doors open Fellowship Hall storage room doors open

    • Pull off the flat magnet or blue tape from the storage room latch.

    • While you are inside the Fellowship Hall, remove the following signs:

      • the Do Not Close Fully sign from the south door to the storage room
      • the Do Not Sit on Tables sign from the east wall above the long tables
      • the Kitchen Schedule from next to the kitchen door
      • the Keep These Doors Closed signs from the doors into the Fellowship Hall lobby.

         

      Fellowship Hall storage room door with signage and blue tape signage for Fellowship Hall tables Kichen door closed with signage Fellowship Hall lobby doors clsed

  2. Cleanup Kit with cleaning supplies set outAfter class ends in each classroom, set out:

    • cleanup guides
    • paper towels
    • all-purpose cleaner
    • whiteboard cleaner

    Set these out next to each Cleanup Kit so that they are both visible and easily accessible.

    Guides are specific to each room and include a diagram of the church’s preferred furniture arrangement for the room and a checklist of tasks to be completed by students.

    • Fellowship Hall
    • Room 121 = northwest classroom
    • Room 120 = center west lounge with fabric divider to Room 119
    • Room 114 = northeast interconnected classroom
    • Room 119 = southwest classroom with fabric divider to Room 120
    • Room 115 = center east interconnected classroom
    • Room 116 = southeast interconnected classroom
    • If there is a cooking class, then there is also a Cleanup Kit in the kitchen. (If there is no cooking class, then the kitchen’s Cleanup Kit should still be in the PHS closet.)

Where to find cleaning supplies

Planet Homeschool’s Closet in Room 122

  • PHS vacuum cleaners.
  • PHS commercial-style dry dust mop.
  • PHS Swiffer Sweeper with Wet Mopping Pad Refills (for small jobs).
  • Trash bags.
  • Supplies to restock PHS Cleanup Kits (paper towels, all-purpose cleaner, whiteboard cleaner, hand sanitizer).

Faith UMC’s Utility Closet aka Janitors’ Closet

  • Scuff mark remover (a tennis ball on a stick).
  • Commercial mop and bucket (for big jobs).

Faith UMC kitchen’s dish return room

  • Additional brooms and dustpans.

disassembled dustmop, broom and dustpan, Swiffer Sweepers in the PHS clsoet two vacuums in the PHS closet commerical mop and bucket in the utility closet commerical mop and bucket in the utility closet

 

Supervise the students’ cleanup of the classrooms, Fellowship Hall, lounge, Fellowship Hall lobby, hallways, and restrooms.

Close and latch all windows.

  • Kitchen
  • Fellowship Hall
  • Room 121 = northwest classroom
  • Room 120 = center west lounge with fabric divider to Room 119
  • Room 119 = southwest classroom with fabric divider to Room 120
  • Room 115 = center east interconnected classroom
  • Room 118 = resource room
  • Room 116 = southeast interconnected classroom

an open window a closed window

Gently lower window blinds.

Do not lower any window blinks that won’t cooperate. It is not worth the breakage risk.

Onsite volunteers should double-check all areas to be sure students have completed cleaning up.

  • Fellowship Hall lobby
  • Kitchen
  • Fellowship Hall
  • Hallways (east ramp, north hallway, west or main hallway)
  • Room 121 = northwest classroom
  • Room 120 = center west lounge with fabric divider to Room 119
  • Room 119 = southwest classroom with fabric divider to Room 120
  • Room 115 = center east interconnected classroom
  • Room 118 = resource room
  • Room 116 = southeast interconnected classroom

Consult each room’s Cleanup Guide to confirm the correct arrangement of the church’s furniture.

Room 116

Room 116 Room 116

Room 115

Room 115 Room 115

Room 114

Room 114 Room 114

Room 120

Room 120 Room 120

Fellowship Hall

Fellowship Hall Fellowship Hall

Fellowship Hall Storage Room

  • Confirm that all folding tables and chairs have been returned to their racks.

  • Confirm that the breaker box is not blocked by a table or chair rack.

  • Tuck the door wedge for the left-hand door into the closet, so that can be found easily the next time it is needed.

  • Turn off the light.

  • Gently close the right-hand door all the way. This will lock both doors.

DESCRIPTION DESCRIPTION DESCRIPTION

Place the room’s Cleanup Guide in its Cleanup Kit.

Return the Cleanup Kit to the PHS closet.

It is easiest to ask a student to do this so that you may move on to checking the next room.

Restock Cleanup Kits as needed.

Each kit should contain:

  • paper towels
  • unscented all-purpose cleaner
  • whiteboard cleaner
  • hand sanitizer
  • Setup and Cleanup checklists
  • Setup and Cleanup furniture arrangement diagrams

Cleanup Kit all packed up Cleanup Kits in the PHS closet contents of a Cleanup Kit

Confirm that all windows are both closed and latched and that blinds are lowered.

Turn off the room’s light.

This signals to the Closing Keyholder that an Onsite Volunteer has verified the room’s cleanup is completed.

Close the room’s door to the hallway.

This lets the Closing Keyholder know the room is ready to be locked.

  • Do not close the doors between the three interconnected east classrooms.

  • The doors to the Fellowship Hall do not lock but must be closed as that room has an independent heating and cooling system.

Door closed to Room 116 open door between rooms 114 and room 115

Bring the name badge trays from the south entryway to the PHS closet.

Confirm that everyone has returned their name badges first.

Name Badge Trays Name Badge Trays PHS closet

Return your Onsite Volunteer Badge to the Onsite Volunteer rolling cart drawer.

If you find you wore it home, bring it back next week.

Return the scuff mark remover to the Utility Closet.

After the scuff mark remover is nestled once again in its corner, pull the blue tape off the latch to the Utility Closet then close the door to lock it.

blue tape over the Utility Closet Latch, door closed blue tape over the Utility Closet Latch, door open

Confirm that all PHS supplies are back in the PHS closet.

  • 8 Corsi-Rosenthal boxes
  • 1 portable HEPA air filter
  • 2 floor signs (from the east and south stairs)
  • 1 table sign (for Quiet Study, in the Onsite Volunteer File Box)
  • all PHS signage (in the Onsite Volunteer File Box)
  • 1 library cart
  • 8 Cleanup Kits: 114, 115, 116, 119, 120, 121, Fellowship Hall, Kitchen
  • 2 name badge trays
  • 2 boxes of donated N95/KN95/KF94 respirator masks (1 large, 1 small)
  • 1 coffee table bench for the Onsite Volunteer Station
  • 1 Onsite Volunteer File Box
  • 1 three-drawer rolling care for the Onsite Volunteer Station
  • 1 storage box for the Onsite Volunteer Station
  • 1 corkboard for the Onsite Volunteer Station
  • Lost & Found box
  • 2 vacuum cleaners
  • 1 dustmop (blue, disassembled)
  • 1 broom with dustpan
  • 2 Swiffer Sweepers
  • 1 sheet for covering the foosball table in the Fellowship Hall
  • 3 portable whiteboards (currently one is used in Room 119 and one is used in the Kitchen when there is a cooking class)
  • 1 easel for holding the kitchen whiteboard
  • 9 rehearsal cubes
  • 1 Maker Club project box and cardboard
  • 3 MTS gates
  • 2 MTS track containers

PHS closet from the northeast corner PHS closet from the doorway

Planet Homeschool Floor PlanConfirm that everyone has left the building

Double-check:

  • the Fellowship Hall
  • the Fellowship Hall lobby
  • all four restrooms
  • the lounge
  • the classrooms

Students do tuck themselves into nooks and crannies under the mistaken impression that they can comfortably wait there for a late-arriving ride.

Check in with the Closing Keyholder

The Closing Keyholder arrives by 3:15 PM to lock all of the doors.

Return the door keys to the Closing Keyholder.

Remain at PHS until every student has safely left.

No students may be at PHS (inside or outside) without an adult co-op member present, even if they are:

  • mature
  • responsible
  • independent
  • an older teen (or even a newly minted adult)
  • have the permission of their parents, guardians, or caregivers

Assist students who need help connecting with their ride home.

Northbound Metro Transit Route 25 picks up students at the corner at approximately 3:17 PM.

Southbound Metro Transit Route 25 arrives at approximately 3:41 PM, but students may wait for the bus unaccompanied, weather permitting.

Complete your Onsite Volunteer Shift Log.

Onsite Volunteer Shift Log

You do not need to wait until the end of your shift to complete the form but may report concerns as they arise.

Use this form to report:

  • Low supplies
  • Outdated information (signage, room layouts, checklists, binder information, etc.).
  • PHS equipment in need of repair or maintenance.
  • Any damage caused to church property.
  • Any injuries or illnesses.
  • Any behavior concerns.
  • Any calls you placed to families.
  • Any late pickups.

If you end up having to stay later than 3:30 PM for any reason, please report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] about the situation that caused the delay.

Please do not post directly to any of our co-op’s forums about student pickup delays.

  • If there is a fifth-period class in the Fellowship Hall, then students may wait in the Fellowship Hall for their ride home.

Let your fellow Onsite Volunteer and the Closing Keyholder know when you leave.

The Closing Keyholder is not responsible for remaining at PHS until every student has safely left, so may leave before you do. Locked doors may be opened from the inside, so you may wait inside the building in the Fellowship Hall with the student(s) but be aware that the door will lock behind you when you leave.


Room Cleanup Guides

Printed versions of these guides are kept in each room’s Cleanup Kit.

cleanup checklist and guide   cleanup checklist and guide


cleanup checklist and guide   cleanup checklist and guide


cleanup checklist and guide   cleanup checklist and guide


cleanup checklist and guide   cleanup checklist and guide


cleanup checklist and guide   cleanup checklist and guide