Fourth Onsite Volunteer Checklist
Overview First Shift Guide Second Shift Guide Third Shift Guide Closing Keyholder
Video Guide Detailed Guide Cleanup Guide Signage
1:30 PM–3:30 PM
Checklist
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Supervise room transitions.Third period ends at 1:45 PM. Fourth period starts at 1:50 PM. |
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Remind everyone to mask properly. |
Cleanup
While you may begin cleaning up the hallway and empty classrooms before classes end, be mindful of noise so as to not disrupt the classes still in progress.
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Detailed Instructions
Arrive by 1:30 PM.
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Your shift starts at 1:30 PM.
Check in with the Third Onsite Volunteers
The third shift ends at 1:45 PM. Use your 15 minutes of shift overlap to gather information. Ask if there are any special situations or concerns for the day.
The Third Onsite Volunteers can’t leave until they know that the Fourth Onsite Volunteers have arrived.
Find out where the door keys are located.
Confirm you know where the door keys are before the Third Onsite Volunteers leave. The door keys are generally kept on a hook on the corkboard at the Onsite Volunteer Station. The Keyholder may opt to keep the keys with them if they are in the building to ensure they don't forget to bring them home at the end of the day.
Fourth Onsite Volunteers are responsible for ensuring the transfer of the keys back to the Closing Keyholder.
Wear an Onsite Volunteer Lanyard Name Badge.
Onsite Volunteer Lanyard Name Badges are kept in a drawer in the Onsite Volunteer Station’s rolling cart, but you can also claim one from a departing Third Onsite Volunteer.
Assist with supervising room transitions as needed.
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Third-period classes end at 1:45 PM.
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If any room lacks sufficient folding tables and chairs (or other supplies and equipment) to transition quickly to the next class, report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] so that the room’s setup guide may be updated.
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Onsite Volunteers are present in a supervisory capacity only.
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Students are the experts in classroom transitions as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most Onsite Volunteers are at PHS just a few times a semester.
Please allow our students the space to be the experts that they are — but also encourage them as needed.
Take a walk through PHS every 20 minutes or so.
Until it is time to start cleaning up, the Onsite Volunteer should alternate between resting and walking through Planet Homeschool, inside and outside the building.
Your walk should cover:
The hallways from the east stairs in the Fellowship Hall foyer to the south stairs in the south entryway.
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Remind students if needed that we are not to use the east stairway, landing, or elevator — except to assist instructors in bringing supplies into the Fellowship Hall.
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Our lease requires that we keep the Fellowship Hall door closed whenever it is being cooled or heated to avoid heat loss/gain to the hallways.
The lounge (room 120).
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The door to the lounge must remain open at all times — unless it is being used as a classroom.
The PHS closet (room 122).
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Students are permitted to make use of the lounge, PHS closet, and unscheduled ground-floor classrooms for socializing or quiet study. Doors must remain open unless an adult co-op member or instructor is also in the room.
The Resource Room (room 118).
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Students may only use the Resource Room for quiet study or one-on-one tutoring when an adult co-op member or instructor is also in the room.
The grounds outside.
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PHS may make use of the west lawn, south lawn, far lawn, east lawn, and parking lot.
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These spaces may be used for socializing, relaxing, or holding classes outside.
Remind students of our Community Expectations as needed.
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If reminders are not sufficient, please make a detailed report of what happened on the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected].
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If you don’t know the name of the student(s) involved, ask.
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You can find the contact information of a student’s family in the Directory and call them for immediate assistance if needed.
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Never post to any of our co-op‘s forums about behavior concerns.
Offer assistance if needed.
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A collection of small bandages for minor cuts is kept in the three-drawer rolling cart, as are a pair of scissors, tape, pens, whiteboard markers, and other sundries.
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While distressed students may just need a sympathetic ear, do not hesitate to call a student’s family to inform them that their student is in need of assistance.
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All injuries, illnesses, and calls to families should be reported on the Onsite Volunteer Shift Log.
Greet any visitors.
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Since you may not know who is and isn’t a visitor, just plan on greeting everyone.
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Introduce yourself as the PHS Onsite Volunteer, ask for a return introduction, and offer your assistance if needed.
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When you are the visitor, stop and introduce yourself to the PHS Onsite Volunteers.
Remind people to wear their masks properly.
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If someone is wearing a mask improperly, ask them to adjust their mask.
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You may just need to make a simple gesture to pull up the mask or pinch the nose bridge.
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You may just need to tap one of the reminder signs.
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You may need to say "pull your mask all the way up the bridge of your nose," "pinch your nose bridge," or "tighten up your straps."
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Wait and watch to make sure that they do adjust their mask
While requesting proper masking in the larger world can lead to unpleasant interactions, everyone at PHS has made a commitment to follow our co-op’s COVID-19 Policies and to keep our community's most vulnerable members safe, so these simple reminders should be more than enough.
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If anyone shows up without a mask, ask them to put one on, hand them one from our stash of donated masks if needed, and then wait to watch them put it on to be sure they are complying with our co-op’s COVID-19 Policies.
Cleanup
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The cleanup period is from 3:05 PM to 3:20 PM or until it’s done.
While you may begin cleaning up the hallway and empty classrooms before classes end, be mindful of noise. Do not disrupt classes still in progress.
Remind students from any classes that end early to be quiet in the hallways as other classes are still in session.
Students whose classes end early may not enter the Fellowship Hall or any other classroom spaces while class is still in session.
Take Down All PHS signage
Do not disturb classes that are in session. Onsite volunteers may begin to remove all of those signs that were put up and placed during the first shift from the hallways and other non-classroom areas before fourth-period classes end provided they are mindful of the classes in session and careful to not disturb them.
Grab the Onsite Volunteer Cleanup Checklist and consult the signage map.
Start with the sign on the east entrance at the top of the Fellowship Hall lobby stairs. Try to keep these signs in order as it makes it so much easier to hang them again the following Friday.
Do not remove Faith UMC signage or signage placed by other groups.
Remove PHS signage from the following locations:
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Start in the east entrance foyer at the top of the Fellowship Hall lobby stairs. Remove the use south door sign from the inside of the outside door.
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In the Fellowship Hall lobby, take down the (1) Quiet Study Only, (2) WiFi password, (2) single-occupancy restroom, and (4) Please Wear a Mask signs.
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Head up the ramp to the Fellowship Hall door, remove the Keep This Door Closed sign from the door and the (1) classroom schedule, (2) Eat Lunch Outside, (3) COVID-19 Policies, and (4) Mask Up reminder signs from the window next to the door. Do not remove any of Faith UMC’s own signage.
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Do not remove the reminders to not disrupt fourth or fifth-period classes while they are in session. Those will be removed at the end of the fifth period.
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Continue through the north hallway, removing our co-op’s Restroom signage from both restrooms, including the Hold 10 Seconds to Flush signs from inside the stalls.
- east restroom with two stalls and two sinks
- west restroom with urinal, stall, and sink
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Pull out the Classroom Schedule signs from the sign holders on the classrooms doors
Straighten out the church's own room number signs if needed.
- Room 122 = north PHS closet
- Room 121 = northwest classroom
- Room 120 = center west lounge with fabric divider to Room 119
- Room 114 = northeast interconnected classroom
- Room 119 = southwest classroom with fabric divider to Room 120
- Room 115 = center east interconnected classroom
- Room 118 = Resource Room
- Room 116 = southeast interconnected classroom
- Ebenezer Room upstairs if in use
.If a classroom is not in use, also grab the COVID-19 Policies and Mask Up reminder signs from inside the room, where they should have been posted next to the whiteboard. Do not disturb classes that are in session.
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When there is no class in Room 120 (the lounge), also remove the No Food, WiFi Password, and fabric divider caution signs from inside that room. Do not disturb a class if it is in session.
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At the south entrance, remove the Welcome to Planet Homeschool sign and Please Wear a Mask sign from the window next to the door.
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In the south entryway, remove the WiFi password and Please Wear a Mask signs from the north wall by the doorway into the hallway.
Remove the class schedule, floor plan, Mask Up reminder, and COVID-19 Policies signs from the east wall over the radiator.
Take down the name badge sign and then brace it upright in one of the name badge trays.
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Bring the rest of the signs back to the Onsite Volunteer File Box and return them to the Signs folder at the front.
The file box is kept at the Onsite Volunteer Station. Be sure the signs go into the Signs folder so that they may be easily found for setup next week.
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Next grab the two floor signs from the south stairwell and east stairs and bring them to our co-op’s closet in room 122.
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The Quiet Study table sign in the Fellowship Hall lobby also goes in the Onsite Volunteer File Box.
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As classes end, collect the COVID-19 Policies and Mask Up reminder signs from inside each classroom.
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Collect the fabric divider cautions from rooms 119 and 120.
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Collect the no food and the WiFi password signs from the lounge (room 120).
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Prep for Student Cleanup
Get the scuff mark remover, which is a tennis ball on a stick, from the utility closet and lean it against the wall for the students to use to remove scuff marks from the tile floors in the Fellowship Hall, lobby, hallways, and west classrooms.
Back in the PHS closet, assemble the blue dustmop and set it in the hallway so it is ready for students to use.
Wheel the two vacuum cleaners into the hallway and park them near the PHS closet door.
Set out the broom and dustpan.
If you are going to need to mop, set up one or two Swiffer Sweepers with Wet Mopping Pad Refills. We only need to mop if we’ve caused some sort of mess that can’t be handled by a dustmop, broom, vacuum cleaner, or paper towels (such as mud or melted snow).
Take down the PHS Onsite Volunteer Station.
Onsite Volunteers may begin to disassemble the Onsite Volunteer Station before classes end, but please take care to not disrupt classes in progress.
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Bring the corkboard back to the PHS closet.
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Keep the door keys with you until the Closing Keyholder arrives to claim them.
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Stack the (1) Onsite Volunteer File Box, (2) Lost & Found Box, (3) three-drawer rolling cart, and (4) small box of donated masks on top of the coffee table bench
Lost & Found
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Neatly pack away any lost & found items that have been on display.
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If you have new lost & found items, please take a photo of the item and post it with a brief description to our co-op forum.
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Empty and rinse any food containers, including beverage containers, before placing them in the lost & found bin.
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Do not ever leave food to rot in our co-op’s closet.
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Have two people carry the coffee table bench into the PHS closet.
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Fold the folding chairs and lean them against the wall in the hallway.
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Students will return the folding chairs to the Fellowship Hall storage room when class ends.
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Bring (1) the box of donated masks and (2) the bottle of hand sanitizer from the south entryway to the PHS closet.
Leave the name badge trays until the very end. The sign for the name badge tray should have been taken off the wall and propped in the back of one of the trays.
As classes end, remind students that cleanup is their responsibility and encourage them to pitch in.
Students are expected to assist with the cleanup of all PHS spaces, not just their own fourth-period classroom.
Students are the experts in cleanup as they are at PHS every week, while most Onsite Volunteers are at PHS just a couple of times a semester. Please allow our students the space to be the experts that they are — but also encourage them as needed.
Students may not leave until cleanup is complete.
Student Cleanup Setup
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After class ends in the Fellowship Hall:
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Wedge open the west door from the north hallway into the Fellowship Hall.
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Walk to the other side of the Fellowship Hall and open both doors to the storage room fully.
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You'll need to locate the door wedge to hold open the north door but the south door has a functioning doorstop that you can drop.
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Pull off the flat magnet or blue tape from the storage room latch.
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While you are inside the Fellowship Hall, remove the following signs:
- the Do Not Close Fully sign from the south door to the storage room
- the Do Not Sit on Tables sign from the east wall above the long tables
- the Kitchen Schedule from next to the kitchen door
- the Keep These Doors Closed signs from the doors into the Fellowship Hall lobby.
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After class ends in each classroom, set out:- cleanup guides
- paper towels
- all-purpose cleaner
- whiteboard cleaner
Set these out next to each Cleanup Kit so that they are both visible and easily accessible.
Guides are specific to each room and include a diagram of the church’s preferred furniture arrangement for the room and a checklist of tasks to be completed by students.
- Fellowship Hall
- Room 121 = northwest classroom
- Room 120 = center west lounge with fabric divider to Room 119
- Room 114 = northeast interconnected classroom
- Room 119 = southwest classroom with fabric divider to Room 120
- Room 115 = center east interconnected classroom
- Room 116 = southeast interconnected classroom
- If there is a cooking class, then there is also a Cleanup Kit in the kitchen. (If there is no cooking class, then the kitchen’s Cleanup Kit should still be in the PHS closet.)
Where to find cleaning suppliesPlanet Homeschool’s Closet in Room 122
Faith UMC’s Utility Closet aka Janitors’ Closet
Faith UMC kitchen’s dish return room
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Supervise the students’ cleanup of the classrooms, Fellowship Hall, lounge, Fellowship Hall lobby, hallways, and restrooms.
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Students will wipe down all surfaces including:
- tabletops
- countertops
- chairs
Even if they appear clean or if we were not the ones who made them dirty. -
Students will return folding tables and folding chairs to the Fellowship Hall storage room.
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The round table in the Fellowship Hall lobby and any round tables moved to classrooms will be set up again in the Fellowship Hall.
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Folding chairs that were scavenged from the Fellowship Hall during set up should be returned to the round tables. Each round table should have 8 chairs around it.
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Students will turn off and then unplug the Corsi-Rosenthal Boxes and return all of them to the PHS closet.
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If there is a fifth-period class in the Fellowship Hall, leave these air filters in that room.
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Students will turn off and then unplug the PHS HEPA air filter and return it to the PHS closet.
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If there is a fifth-period class in the Fellowship Hall, leave this air filter in that room.
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Do not unplug or move the church’s own HEPA air filters but do turn off any that have been turned on.
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Students will turn off and then unplug the church’s oscillating floor and table fans.
- If any have been moved from their original rooms, return them to where they belong.
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Students will dustmop and sweep tile floors.
- west classrooms (rooms 119 and 121)
- lounge (room 120)
- Fellowship Hall
- Fellowship Hall lobby
- hallways (east ramp, north hallway, west or main hallway)
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Students will vacuum carpets.
- east classrooms (rooms 114, 115, and 116)
- lounge (room 120)
- south entryway
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Students will remove scuff marks from tile floors.
Even if the scuff marks were there when we arrived. Use the scuff mark remover (a tennis ball on a stick) from church’s utility closet to do this.
- west classrooms (rooms 119 and 121)
- lounge (room 120)
- Fellowship Hall
- Fellowship Hall lobby
- hallways (west aka main, north, east aka ramp)
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Students will mop floors as needed.
Minor messes can be cleaned up using the PHS Swiffer Sweeper with a Wet Mopping Pad.
If we have tracked in a considerable amount of mud or snow, you may need to use the commercial mop and bucket from the church’s utility closet.
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Students will return church furniture to the church’s preferred setup
Students should refer to each room’s Cleanup Guide. These change from semester to semester and may even change mid-semester.
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Students will ensure slipcovers are fully on sofas and pillows and neatly arrange pillows on sofas.
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Students will return the library cart from Room 116 to the PHS closet.
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Students will return the portable whiteboard from Room 119 to the PHS closet.
The status of Room 119 is unclear. If it is still being used to store the Montessori preschool's supplies, the portable whiteboard should not have been set up — but double-check just in case.
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Students will remove, neatly fold and return the foosball table cover to the PHS closet.
Students will also wipe down church furniture as needed — even if these items were dirty when we arrived
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Students will wash all whiteboards:
No trace of text or images should remain.
Students will wash the whiteboards even if we were not the ones who last used them (unless it appears that someone is saving important information).
- Fellowship Hall — close and latch once it is sparkling clean
- Room 121 = northwest classroom
- Room 120 = center west lounge with fabric divider to Room 119
- Room 114 = northeast interconnected classroom
- Room 115 = center east interconnected classroom
- Room 116 = southeast interconnected classroom
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Students will also wash any portable PHS whiteboards and then return them to the PHS closet.
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Students will flush all toilets and wipe the sinks and counters dry:
- preschool restroom in Room #114 (northeast interconnected classroom)
- west restroom with urinal, stall, and sink
- east restroom with two stalls and two sinks
- single-occupancy restroom in the Fellowship Hall lobby
Water spills on the floor should also be wiped dry.
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Students will empty all wastebins:
Students should consolidate trash to conserve bags.
- Fellowship Hall
- Single-occupancy restroom in the Fellowship Hall lobby
- East restroom with two stalls and two sinks
- West restroom with a urinal, stall, and sink
- Room 121 = northwest classroom
- Room 120 = center west lounge with fabric divider to Room 119
- Room 114 = northeast interconnected classroom
- Preschool restroom inside Room 114
- Room 115 = center east interconnected classroom
- Room 118 = resource room
- Room 116 = southeast interconnected classroom
The trash bag should then be taken to the dumpster in the east parking lot.
The left-hand (north) dumpster is trash.
The right-hand (south) dumpster is recycling.
Close and latch all windows.
- Kitchen
- Fellowship Hall
- Room 121 = northwest classroom
- Room 120 = center west lounge with fabric divider to Room 119
- Room 119 = southwest classroom with fabric divider to Room 120
- Room 115 = center east interconnected classroom
- Room 118 = resource room
- Room 116 = southeast interconnected classroom
Gently lower window blinds.
Do not lower any window blinks that won’t cooperate. It is not worth the breakage risk.
Onsite volunteers should double-check all areas to be sure students have completed cleaning up.
- Fellowship Hall lobby
- Kitchen
- Fellowship Hall
- Hallways (east ramp, north hallway, west or main hallway)
- Room 121 = northwest classroom
- Room 120 = center west lounge with fabric divider to Room 119
- Room 119 = southwest classroom with fabric divider to Room 120
- Room 115 = center east interconnected classroom
- Room 118 = resource room
- Room 116 = southeast interconnected classroom
Consult each room’s Cleanup Guide to confirm the correct arrangement of the church’s furniture.
Room 116
Room 115
Room 114
Room 120
Fellowship Hall
Fellowship Hall Storage Room
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Confirm that all folding tables and chairs have been returned to their racks.
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Confirm that the breaker box is not blocked by a table or chair rack.
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Tuck the door wedge for the left-hand door into the closet, so that can be found easily the next time it is needed.
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Turn off the light.
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Gently close the right-hand door all the way. This will lock both doors.
Place the room’s Cleanup Guide in its Cleanup Kit.
Return the Cleanup Kit to the PHS closet.
It is easiest to ask a student to do this so that you may move on to checking the next room.
Restock Cleanup Kits as needed.
Each kit should contain:
- paper towels
- unscented all-purpose cleaner
- whiteboard cleaner
- hand sanitizer
- Setup and Cleanup checklists
- Setup and Cleanup furniture arrangement diagrams
Confirm that all windows are both closed and latched and that blinds are lowered.
Turn off the room’s light.
This signals to the Closing Keyholder that an Onsite Volunteer has verified the room’s cleanup is completed.
Close the room’s door to the hallway.
This lets the Closing Keyholder know the room is ready to be locked.
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Do not close the doors between the three interconnected east classrooms.
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The doors to the Fellowship Hall do not lock but must be closed as that room has an independent heating and cooling system.
Bring the name badge trays from the south entryway to the PHS closet.
Confirm that everyone has returned their name badges first.
Return your Onsite Volunteer Badge to the Onsite Volunteer rolling cart drawer.
If you find you wore it home, bring it back next week.
Return the scuff mark remover to the Utility Closet.
After the scuff mark remover is nestled once again in its corner, pull the blue tape off the latch to the Utility Closet then close the door to lock it.
Confirm that all PHS supplies are back in the PHS closet.
- 8 Corsi-Rosenthal boxes
- 1 portable HEPA air filter
- 2 floor signs (from the east and south stairs)
- 1 table sign (for Quiet Study, in the Onsite Volunteer File Box)
- all PHS signage (in the Onsite Volunteer File Box)
- 1 library cart
- 8 Cleanup Kits: 114, 115, 116, 119, 120, 121, Fellowship Hall, Kitchen
- 2 name badge trays
- 2 boxes of donated N95/KN95/KF94 respirator masks (1 large, 1 small)
- 1 coffee table bench for the Onsite Volunteer Station
- 1 Onsite Volunteer File Box
- 1 three-drawer rolling care for the Onsite Volunteer Station
- 1 storage box for the Onsite Volunteer Station
- 1 corkboard for the Onsite Volunteer Station
- Lost & Found box
- 2 vacuum cleaners
- 1 dustmop (blue, disassembled)
- 1 broom with dustpan
- 2 Swiffer Sweepers
- 1 sheet for covering the foosball table in the Fellowship Hall
- 3 portable whiteboards (currently one is used in Room 119 and one is used in the Kitchen when there is a cooking class)
- 1 easel for holding the kitchen whiteboard
- 9 rehearsal cubes
- 1 Maker Club project box and cardboard
- 3 MTS gates
- 2 MTS track containers
Confirm that everyone has left the building
Double-check:
- the Fellowship Hall
- the Fellowship Hall lobby
- all four restrooms
- the lounge
- the classrooms
Students do tuck themselves into nooks and crannies under the mistaken impression that they can comfortably wait there for a late-arriving ride.
Check in with the Closing Keyholder
The Closing Keyholder arrives by 3:15 PM to lock all of the doors.
Return the door keys to the Closing Keyholder.
Remain at PHS until every student has safely left.
No students may be at PHS (inside or outside) without an adult co-op member present, even if they are:
- mature
- responsible
- independent
- an older teen (or even a newly minted adult)
- have the permission of their parents, guardians, or caregivers
Assist students who need help connecting with their ride home.
Northbound Metro Transit Route 25 picks up students at the corner at approximately 3:17 PM.
Southbound Metro Transit Route 25 arrives at approximately 3:41 PM, but students may wait for the bus unaccompanied, weather permitting.
Complete your Onsite Volunteer Shift Log.
You do not need to wait until the end of your shift to complete the form but may report concerns as they arise.
Use this form to report:
- Low supplies
- Outdated information (signage, room layouts, checklists, binder information, etc.).
- PHS equipment in need of repair or maintenance.
- Any damage caused to church property.
- Any injuries or illnesses.
- Any behavior concerns.
- Any calls you placed to families.
- Any late pickups.
If you end up having to stay later than 3:30 PM for any reason, please report that via the Onsite Volunteer Shift Log or email the PHS Leadership Team at [email protected] about the situation that caused the delay.
Please do not post directly to any of our co-op’s forums about student pickup delays.
- If there is a fifth-period class in the Fellowship Hall, then students may wait in the Fellowship Hall for their ride home.
Let your fellow Onsite Volunteer and the Closing Keyholder know when you leave.
The Closing Keyholder is not responsible for remaining at PHS until every student has safely left, so may leave before you do. Locked doors may be opened from the inside, so you may wait inside the building in the Fellowship Hall with the student(s) but be aware that the door will lock behind you when you leave.
Room Cleanup Guides
Printed versions of these guides are kept in each room’s Cleanup Kit.
